Work History

Work History

Executive Assistant

Middle Tennessee State University - English Department

Maintain Operating and Travel Budgets for department of approximately 100 full time faculty and staff members

Assist in scheduling classes for the department, by working with faculty and the Scheduling Center regarding Academic schedules

Process Workload forms each semester for Tenured/Tenure-Track Faculty, Full time Temporary Faculty, Adjunct Faculty and Graduate Teaching Assistants

Initiate, and complete, all hiring paperwork for department for all types of Faculty and Staff

Supervise and assign tasks for student workers

Greet and assist visitors, students and parents, faculty and department staff, and other campus staff, with departmental requests and issues, and provide all with excellent customer service

Perform other duties and tasks as determined by the Chair of the department, and other faculty as needed

Oct 2006 - Present

Executive Assistant

Tennessee Center for Child Welfare

Provides high-level total administrative support to the Executive Director and other executive-level staff at the Tennessee Center for Child Welfare (TCCW), a multimillion dollar grant-funded center providing training, technical assistance, and evaluation services to the Tennessee Department of Children's Services (DCS)

Acted as liaison between Executive Director and other TCCW Directors, internal associates, and external contacts

Project manager for Tennessee Foster and Adoptive Care Association (TFACA) statewide newsletter, which includes, but is not limited to researching, writing articles, editing, designing layout, overseeing distribution of over 4,000 printed copies on a quarterly basis, and initiating electronic delivery to reduce costs

Managed all scheduling for Executive Director, utilizing web-based, desktop software and paper calendar systems

Initiates, coordinates, researches, organizes, composes, and proofreads information for various types of meetings and correspondence, including but not limited to, training curricula, reports, confidential communications, and memos

Establish, maintain, and update files, databases, records, and other documents and oversee management of multifaceted filing systems, files, administrative records and archives, including but not limited to highly sensitive files and working documents, all in accordance with departmental, University, and State records management policy and procedure

Selected by colleagues as team leader for TCCW Special Events Team (SET), which coordinates event planning and logistics for numerous types of meetings, conferences, seminars, and trainings, both internal and statewide.

2002 - 2006

Administrative Assistant

MTSU Blue Raider Athletic Association
  • Directed administrative ventures, which included facilitation of fundraising activities, coordination of events, and management of various projects, for MTSU Athletic department's Blue Raider Athletic Association (BRAA), a university-affiliated organization consisting of approximately 2,000Members/Donors to the intercollegiate athletic programs
  • Designed and managed project scope and timelines for various BRAA events and fundraisers; managed volunteers and communicated with donors, generated reports, and wrote newsletter articles
  • Project Manager for Raider Roundup, an annual fundraiser, raising approximately $40,000
  • Oversaw the development and production of the inaugural edition of the BRAA Business Directory
  • Streamlined the event planning process by developing an organizational system for each event
Jan 2000 - 2002

Secretary II

MTSU Blue Raider Athletic Association

§Provided clerical support, including but not limited to, answering telephones, preparing correspondences, processing purchase and payment authorizations, coordinating special events and managing membership information for approximately 2,000 BRAA members

§Reduced operating expenses by securing in-kind donations for special events and increasing volunteer numbers by up to 50%

§Designed and managed project timelines, communicated with donors, generated reports, wrote newsletter articles, managed volunteers, and organized various meetings, including Board meetings, and membership meetings

1995 - 1998

Staff Nurse/Charge Nurse

National Health Care

§Supervised licensed Nurses and Nursing Assistants within 48-bed skilled nursing care and rehabilitation unit at County’s largest long-term health care facility

§Collaborated with special therapists and physicians, to provide quality patient care

1995 - 1995

Staff Nurse/Treatment Nurse

Piedmont Health Care

§Served as both a facility-wide treatment nurse and skilled care nursing unit staff nurse at a rural health care facility, managing patient wound care and direct patient care

Education

Education
1993 - 1994

Diploma

Ayers State Technical College
  • Graduated summa cum laude (3.93)

Skills

Skills

Administrative Support

Over 20 years of experience in providing superlative Administrative Support, including high-level total support to the Executive Director and other executive-level staff. My abilities and skills include, but are not limited to: Liaison between Executive Director and other internal associates and external contacts Managing multiple projects concurrently Administering all scheduling (for various events, meetings, conferences and seminars) Process Improvement Program Development Communication Initiatives Customer Relations Correspondence creation, editing and tracking Standards development Operations streamlining Issue resolution Efficient problem-solver

Document Preparation

Exceptionally skilled in initiating, coordinating, researching, organizing, composing and proofreading information for various types of meetings, correspondence and documents, including but not limited to, training curricula, reports, confidential communications, memos, newsletter articles.

Organizational Skills

Excellent organizational skills

Event Coordination

I have extensive experience in all aspects of the logistics for planning various types of events, from a Board meeting for 10-12, to a formal sit down dinner for several hundred people; to various conferences, seminars, and trainings, both internal and statewide.

Office Management

I have over 20 years experience with responsibilities including planning, organization, and controlling all clerical aspects of the organization, including the preparation, communication, coordination and storage of all data, and other business operations.

Technical

Proficient technical skills, including Microsoft Office Suite; Microsoft Visio: Google Apps; Adobe Acrobat Pro; Smart Draw and others