Sr. Administrative Assistant (contractor through Smith Hanley)
Administrative support for the Research Quality Assurance (RQA) department comprised of three groups – GCP, GLP and Clinical Trial Material QA in support of US and global preclinical and clinical research programs.Assist the Directors and Managers with GLP and GCP audit processes, such as obtaining study protocols, CRFs, regulatory documents and monitoring reports.
Input and manage audit data in Pilgrim’s SmartAudit electronic audit reporting system.
Maintain audit files; input and manage audit documents in tracking spreadsheets.
Processexpenses through iExpense, arrange travel itineraries.
Assist in the organization of company-wide GCP/GLP training sessions and internal departmental training, including organization of binder materials, and power point presentations.
Distribution and control of confidential audit documents.
Created and maintained the tracking of RQA contractor invoices and budgets, prepare purchase requisitions and consulting agreements
Prepare and arrange for document archival.
Utilize Microsoft office programs, Excel, Word and Power Point on a daily basis to create audit reports, prepare RQA reports and to maintain accurate departmental records.
Nov 2004Dec 2006
Executive Assistant Tier II Technical Support Services
Administrative support for Director and team of 190 including – Prepare correspondence, memoranda, reports, agendas, schedules and calendar, meetings and travel itineraries.
Maintain confidentiality on all levels including – policies, management/associate compensation, savings plans, security plans, and personnel files.
Maintained ISO certification.
Responsible for accurate payroll records, preparing monthly district expense analysis report, processing district vouchers in PeopleSoft and headcount.
Strong organizational, interpersonal and communication skills.
Formal training in Microsoft Excel, Microsoft Power Point and Microsoft Word.
Jun 2001Nov 2004
Executive Assistant Central Office Equipment Installation
Support Director and team of 40 employees.
Single point of contact on team personnel matters, headcount, budget, absence administrator, payroll and Verizon policies.
Responsible for tracking all of the districts costs for the 9-11 World Trade Center Disaster Recovery effort.
Supervisor to 4 administrative assistants.
Nov 1998Jun 2001
Support 14 managers in data entry and data collection functions.
Trained all new support personnel.
Perform quality checks to ensure quality customer service in a timely manner.
Mar 1998Nov 1998
Determine where client calls should be routed on a multi line phone system.
Manage and distribute contact list for 600+ employees, nationally and internationally.
Solely responsible for profit sharing records being distributed signed and returned by all employees within the company.