Lisa Wedman

  • Boise US-ID
Lisa Wedman

Summary

Polished executive support partner with 10 years experience planning and directing business and personal affairs for CEO, high-level executives, and upper management. Recognized for superior multi-tasking abilities, efficiency, and communication skills in high-pressure, fast-paced business environments. Powerful written and verbal communicator with the ability to foster open relationships while maintaining confidentiality.

  • Responsible for a broad range of document control, cost management, compliance, and team orgnaization.
  • Led project team in setting up and managing projects online to keep our projects in oder and all clients notified of any upcoming or foreseen changes that could result in the company's and / or Owner's bottom line.
  • Distinguished from others by becoming an expert in the executive support role and creating a synergetic relationship with our project team and executive management to ensure each project is run in a smooth, timely fashion.

Objective

To obtain a position which will allow for the utilization of my exceptional organizational and interpersonal skills, and which will foster long-term career development.

Work History

Work History
Dec 2011 - Present

Executive Sales Assistant

DYK, Inc.
  • Provide executive-level support to the Vice President of Sales and Western Region Sales Team.
  • Manage multiple tasks pro-actively and in a timely manner in a fast-paced environment.
  • Accurately maintains databases, filing systems, and photo inventory.
  • Manages and maintains the sales prospect system.
  • General admin support including creating corresondence, travel arrangements, expense reports, timecards.
  • Coordinates meetings, conferences, and trade shows.
  • Reviews and qualifies sales leads by contacting Owner and / or Engineers.
  • Prepares reports, proposals, and presentations.
  • Back-up support for other administrative assistants
Jan 2010 - Nov 2011

Project Coordinator

Engineered Structures, Inc.
  • Assistant to Sr. Project Manager, Assistant Project Manager, Project Engineers, and Superintendent in office and on site.
  • Processed and tracked subcontracts, purchase orders, change orders and submittals
  • Tracked certificates of insurance and contract package documents.
  • Edited and printed Subcontract packages.
  • Distributed plans and specs to all subcontractors awarded each job.
  • Updated computer logs (Compliance, RFI, RFQ, and Submittal logs).
  • Distributed and logged follow-up of plans and specs on each job.
  • Prepared and distributed RFQ’s for all projects to subcontractors. Tracked all pricing for Change Orders.
  • Prepared close-out O&M Manuals and As-Built Drawings. Tracked & prepared all documents for Owner’s Reps and Architects.
  • Set up new jobs bidding on SmarBid (and iSqFt) Sent out invitations to bid.
  • Assisted with all bids assigned to team. Called on all subcontractors to bid jobs according to scopes needed.
  • Set up bid book to track all bids.
  • Typed and distributed Punchlists.
  • Typed and distributed general project correspondence.
  • Set up Project Manager’s binders for each job assigned and filed all documents weekly.
  • Managed all warranty maintenance requests on all closed jobs for one year after date completed. Tracked and submitted all submittals on Home Depot projects through Expesite, Home Depot’s website.
Sep 2009 - Dec 2009

Administrative Assistant (Temp)

Rathbone, McReynolds & Daly
  • Provided key administrative support throughout three branches at this investment consulting firm.
  • Provided direct support to trhee branch advisors and staff.
  • Managed branch calendars, scheduled appointments, and cooridnated meetings and conference calls.
  • Screened and transferred incoming calls.
  • Greeted clients and visitors.
  • Monitored and processed daily service requests (ex: IRA distributions and client account updates).
  • Coordinated documents for scanning and archiving.
  • Recieved client checks and partnered with team members to ensure deposits were made.
Jun 2007 - Oct 2008

Corporate Project Administrator

Miraval Resorts
  • Assistant to the CEO, CFO, and Senior Director of Projects
  • Point of contact / liaison for Pima County Development Services
  • Obtains all permits through Pima County for current projects
  • Administrator for current drawings / plans for current projects
  • Manages all Preliminary Notices for all contractors on the current projects
  • Responsible for reviewing and managing all current Payment Applications from all contractors on the current project
  • Manage Executives’ calendars and travel arrangements
  • Responsible for taking and distributing meeting minutes
  • Coordinates Due Diligence efforts
  • Create correspondence letters and memos
  • Receives and distributes the office’s incoming mail
  • Responsible for maintaining all office supplies, kitchen supplies, and mailing supplies
  • Manages invoices, billings and renewals
  • Point of contact for any maintenance within the office (building, copiers, etc.)
  • Assists in managing the installation of furniture as new projects are complete
  • Responsible for managing all documents on e-Builder
  • Interacted with high-profile guests in a professional manner
Feb 2006 - May 2007

Construction Administrator

  • Review lease construction exhibits and assist in incorporating requirements into Landlord’s work and establishing timelines for tenant build-outs and tenant coordination including review of plans and sign submittals.
  • Transcribe dictations, including proofreading. Compose replies to routine correspondence and rough drafts of memos and reports as requested.
  • Maintain logs and share information with co-workers.
  • Prepare expense reports and MasterCard statements for Director of Development.
  • Make travel arrangements as requested.
  • Assist in the preparation and distribution of construction documents and forms such as Check Requests, Contract Requests, Requests for Proposals, Job Start Conference Booklets and Project Directories within prescribed deadlines.
  • Maintain a calendar of daily activities for Director of Development. 
  • Establish and maintain files and record keeping systems ensuring all material is properly coded utilizing established file code directory.
  • Arrange meetings and schedule conference rooms. Assure all needed materials and refreshments are prepared in advance. Oversee clean-up of conference room at the end of each meeting.
  • Maintain and ensure the proper storage of all “record” construction documents, including the contract set, all addenda and bulletins, as-builts, and major store plans.
  • Introduced BidMail to Construction Department for use in all projects out to bid. Set up training for the department and was first to utilize this program.
Sep 2004 - Feb 2006

Project Administrative Assistant

Engineered Structures, Inc.
  • Assistant to Sr. Project Manager, Assistant Project Manager, Engineers, and Superintendent on site.
  • Processed and tracked subcontracts, purchase orders, change orders and submittals
  • Tracked certificates of insurance and contract package documents.
  • Edited and printed Subcontract packages.
  • Distributed plans and specs to all subcontractors awarded each job.
  • Updated computer logs (compliance and submittal logs).
  • Distributed and logged follow-up of plans and specs on each job.
  • Prepared close-out O&M Manuals and As-Built Drawings. Tracked & prepared all documents for Owner’s Reps and Architects.
  • Set up new jobs bidding on iSqFt. Sent out invitations to bid.
  • Assisted with all bids assigned to team. Called on all subcontractors to bid jobs according to scopes needed.
  • Set up bid book to track all bids.
  • Typed and distributed Punchlists.
  • Typed and distributed general project correspondence.
  • Set up Project Manager’s binders for each job assigned and filed all documents weekly.
  • Managed all warranty maintenance requests on all closed jobs for one year after date completed. Logged all maintenance calls on Home Depot’s website. Followed up on all maintenance requests daily to make sure all were complete.
  • Tracked and submitted all submittals on Home Depot projects through Expesite, Home Depot’s website.
Sep 2001 - Sep 2004

Professional Assistant

Layton Construction
  • Provided support for Special Business Unit members to improve operational processes and procedures, project-related document design, document control administration through the construction process to help contribute to overall success of the company.
  • Responsible for the assembly, compilation and/or preparation of required documents, permits, legal documents and operations manuals, as well as a multitude of project files and reports
Jul 1999 - Sep 2001

Call Representative

Manpower / Hewlett Packard
  • Provided excellent Customer Service
  • Hands-on training using software such as: Vantive, Maniac, CCS, KRS, SPI, Microsoft Outlook, Yoda, Jupiter, Internet (both Netscape and Microsoft Explorer).
  • Experienced in Microsoft Word, Microsoft Excel, and Power Point.
Jul 1998 - Jul 1999

Sales Associate

Dillard's
  • Worked on a commission and hourly rate.
  • Increased sales month over month.
  • Maintained working knowledge of products from large number of vendors
Aug 1996 - Jul 1999

Shift Manager / Sales Associate

Lady Foot Locker
  • Promoted to shift manager after one year.
  • Worked on a commission and hourly rate.
  • Maintained knowledge of dynamic product designs and styles.
  • Sold products by uncovering customer needs and aligning features and benefits with those needs.
  • Assisted other employees with the continuous training required to promote products to customers

Education

Education
Jan 2007 - Present

Certificate

Business Writing & Grammar Class
Apr 2006 - Present

Certificate

California State Mechanic's Lien Class
Sep 2008 - Present

Insurance License

State Insurance Board
Jun 2009 - Present

Insurance License

State Insurance Board
May 2004 - Aug 2004

Boise State University
Sep 1994 - Jun 1998

Diploma

Cetennial High School

Skills

Skills

Verbal & Written Communication

E-Builder Management Website

Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Types 66 wpm

References

References

Dena Maxwell

Lee Rogers

Tim Foley