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Lindsay Butterfield

Project Coordinator / Executive Assistant

Summary

Enthusiastic, reliable, and motivated professional with 25 years of experience dedicated to superior service through organization, efficiency, accuracy, and positive relationships. Results-oriented and repeatedly recognized for ability to effectively identify and implement strategies leading to process improvement.

  • Self-starter: proactively takes initiative to complete tasks with • minimal supervision
  • Effective communicator: experienced in working with and communicating to large, diversified groups
  • Fast learner: passionate about new technology/software and possess the ability to master concepts rapidly
  • Detail-oriented: focused on consistently delivering a quality work product

Work History

May 2017Current

Project Coordinator - Contract Position

AEP Ohio
  •  Work on project delivering new technology to customers and driving financial benefits to the company.
  • Established mandated monthly project meeting with interveners/stakeholders.
  • SharePoint administrator - updated team site and created sub-sites for group, maintain group access, etc.
  • Execute weekly financial reports in Business Objects and update financial dashboard for project. Manage quarterly budget refresh updates for entire project team.
  • Coordinate monthly team meeting, facilitating presentations, safety topics and interactive game in Kahoots.
  • Formulate monthly PUCO required report, gathering data from various data points and consolidating into concise report.
  • Storm Lodging Coordinator for weather events. Work with external resource manager to secure lodging,
    then work with internal system (RoD) to assign lodging to crews.
  • Data research to promote public education for upcoming enhancements to their area.
  • Volunteer Coordinator for events that AEP Ohio is working at to educate the public about our project and new technology coming to their area utilizing Signup Genius.
  • Maintain team structure in organizational chart (Visio), seating chart, birthday list, and service anniversaries recognition.
  • Assist Director with various administrative functions including HR-related tasks, expense reports, filing, email, travel, printer maintenance, miscellaneous projects, holiday luncheons, etc.
May 2014Jan 2017

Executive Assistant

Emerson Network Power / Vertiv
  • Supported 4 Vice Presidents through heavy calendaring in Outlook, presentations in PowerPoint, and reporting in Excel.
  • International/domestic travel including detailed itineraries and obtaining travel Visas, expense reporting in Oracle iExp, procurement with Oracle iProc, timekeeping approvals, and meeting coordination.
  • Used Qualtrics to design surveys, work with stakeholders to improve surveys, run reports and data analytics provided within the software.
  • Uploaded news releases to website across six English-speaking variations through SharePoint.
  • Supported annual sales meetings in Lanyon GenieConnect application development/support, attendance registration, hotel and travel coordination, signage, etc. Traveled to sales meetings to provide on-site app support and other.
  • In-depth support with recognition program including emails, certificates, letters and managing global prize distribution. Spearheaded the Emerson 125 year celebration by handling all décor, catering, and internal communications.
Apr 2013Mar 2014

Executive Secretary - BTO Business Excellence

Nationwide Insurance
  • Supported Vice President with heavy calendaring, travel logistics, itineraries, expense reporting, meeting planning, catering,  approvals (expense reports, time off requests and ePro orders), and assistance with confidential HR tasks.
  • Acted as single point of contact for large candidate pool with scheduling, travel arrangements, and conducted facility tours.
  • Assisted Director and other team members with calendar management, proofreading presentations, department communications, catering, new employee/contractor set up, facilities requests, mail, supplies, coordinating bi-weekly staff meeting, and engagement events.
  • Conceptualized a highly structured supply cabinet, created surplus computer equipment staging area, and implemented functional filing system practicing 5S techniques.
Nov 2003Jan 2013

Senior Administrative Associate / Administrative Associate I

American Electric Power

Senior Administrative Associate - Transmission (Region Operations / Asset Engineering)

12/07 - 1/13

  • Supported a Director, management team, and staff and provided extended support to offsite staff.
  • Assisted the Budget Analyst with closing/cancelling work orders in AssetSuite, filling out Destruction of Property forms and updating cost spreadsheet from TransProjectView updates.
  • Aided Safety Coordinator with SHEMS accident reporting and maintaining FR and safety material stock.
  • Headed several projects including Inactive Materials Review, Non-Booked Inventory, Battery Maintenance Review, Jobsite Observations (monthly reporting to Executives).
  • Business Continuity Plan Coordinator responsible for our functional unit (150+ people) and Local IT Assistant to provide basic troubleshooting efforts before escalating. Additionally, was responsible for ordering all the technology for the group.
  • Voluntarily assisted understaffed group for 10 months in addition to regular workload with auditing and processing high volume of invoices, creating position-specific documentation, and training new employees.
  • Spearheaded corporate-wide holiday event by creating brochures, tracking attendance requests, collecting payments, negotiating vendor contract, and seating assignments.
  • General responsibilities included timekeeping, organizational charts, spreadsheets, presentations, expense reports, event coordination, office supplies, business card orders, new employee on-boarding, and distributing mail.

Administrative Associate I - Generation (Civil Engineering - Geotechnical, Structural & Materials Handling)

11/03 - 11/07

  • Managed all departmental EDMS and Documentum entries for documentation and large-scale drawings, troubleshoot ROI drawing issues, regularly updating systems to stay current and accurate.
  • Facilitated Civil Engineering’s weekly report for Vice President and senior management’s review.
  • Orchestrated new hire on-boarding.
  • General responsibilities included mail, cell phone and digital camera check-out, meetings, conference call arrangements, business cards, supplies, travel, scanning, RIMS check-out and entries, timekeeping (input, audit, approve) for employees in PeopleSoft and contractors in CTR, and expense reports.
Mar 2001May 2003

Executive Administrative Assistant / Site Secretary

Danis Building Construction Company
  • Supported management and engineering team of 9; relied on by the Vice President for back-up assistance.
  • Member of CARE Committee, which evaluates and strives to increase employee satisfaction.
  • Initiated and orchestrated several sizable group outings (125+ people).
  • Main responsibilities included writing contracts, purchase orders, change orders, PowerPoint presentations, Excel databases and graphs, correspondence, design internal brochures, invitations and
    other promotional materials, invoice auditing and processing.
Oct 2000Feb 2001

Executive Administrative Assistant / Business Analyst

Arthur Anderson - Contract Position
  • Assisted senior management in managing/maintaining budget, resources and expenses for a multi-million dollar international project
  • Supported a team of eighteen executive level team members in their endeavor to design a high-tech operating system for their client
  • Conscientious daily, weekly, and monthly time/expense tracking, organizational documentation, budget maintenance and forecasting
  • Coordinated international and domestic travel arrangements, conference calls, corporate apartment leases, weekly team meetings and other duties as assigned

Work Samples

Professional Recommendations

Daniel Boezio, Director Transmission Region Operations, American Electric Power (colleague) managed you "Lindsay recognizes issues, problems, and opportunities and determines whether action is needed. She implements decisions and initiates action within a reasonable time. Lindsay is always on the lookout for opportunities to help others. She will ask others if they need assistance. She is aware of what's going on in her work area and the sections around her. She is sensitive to other people's needs and proactive about pitching in when it seems appropriate. She understands that as she helps an individual achieve their work goals, she'll also be helping our department and the Transmission organization. By doing so, she has learned new information and skills in the process."  

John Reynolds, Process Improvement Specialist, American Electric Power (colleague) worked with you   “Lindsay is both very efficient and friendly in her encounters with others, which is a very desirable combination one sees all too rarely these days! She responds quickly and competently to requests for information and on rare occasions where she does not have the information needed, she will show the initiative to go the extra mile and get the information for me, or find the person that has the information. All this with a ready smile!” 

Ryan Scott, Communication Coordinator/Video Producer, American Electric Power (colleague) worked with you “Lindsay is always on top of things and willing to help. She is willing to take the extra steps to do things differently in a creative way that benefits the company.” 

Patrick Luczak, PMP, Sr. Project Manager, Quick Solutions (business partner) was with another company when working with you “Mrs. Butterfield is an exemplary employee with exceptional skills and a wonderful attitude. She is creative and resourceful, and get things done. I am particularly amazed at how she handles complex processes. She is masterful in eliciting requirements; fastidious at documenting; and can visualize "the big picture." She is a team player and seems to be well regarded by her team members. Many look to her for leadership. Lindsay is incredibly bright and is a quick study. She is well read, and keeps the objective in sight. Lindsay has my unqualified recommendation, and she would be a "must have" in any organization that I would form.”

John Massey-Norton, Sn Hydrogeologist, American Electric Power (colleague) worked directly with you “Lindsay consistently provided a high level of service in supporting members of the Geotech section in a professional, cheerful manner. She demonstrated a "can do" attitude and took the extra effort to ensure that the work was accomplished in a timely manner.” 

Mark Majka, Senior Engineer, American Electric Power (colleague) worked directly with you “Lindsay is very good, detailed employee. Works well with other employees and has a "can do" attitude.”  

Jeff Fleeman, Director, Transmission Asset Engineering, American Electric Power (colleague) managed you   “Lindsay provided proactive support for me and my staff of 90. She demonstrated creativity, initiative and preparedness in her work and support tasks. She also excelled at developing and "project managing" special events that revealed her skills in administering scope, budget, and schedule that effectively addressed the underlying meaning of each event.” 

Michael Warner, I.T., American Electric Power (business partner) was with another company when working with you “Lindsay is a very dedicated and detail oriented worker. A team player ready to help at anytime. Working with her was a pleasure for me.” 

Josephine Coner, Senior Administrative Assistant, American Electric Power (colleague) worked with you “Lindsay is an energetic assistant, full of great ideas and very professional in her day-to-day dealings with customers and colleagues.”   

Bruce Tolson, Sr. Admin & Procedures Coordinator, American Electric Power (colleague) worked with you   “Thanks to a herculean effort by Lindsay Butterfield, the estimated savings based on 2009 costs went from $529,000 to $789,000.”  

John Burger, Staff Engineer, American Electric Power (colleague) worked with you “Great artistic and technical job and I appreciate all the effort that went into the book”  

Education

19931995

High School Diploma

Plano Senior High School

Plano, TX

19961997

Continuing Education

Brevard Community College

Courses completed:

  • Introduction to Business
  • Business Law
  • Microcomputer Applications
  • Psychology
  • Speech

Keywords

Executive Assistant, Executive Support, Administrative Support, Office Administration, Office Manager, Office Administrator, Research, Customer Service, Time Management, Appointment Setting, Scheduling, Customer Service, Client Relations, Documenting, Reporting, Invoicing, Data Entry, Phone Support, Multi-Tasking, Coordinator, Business Analyst