Work History

Work History
2015 - Present

Executive Administrative Assistant

Pomona, CA Corporate Office/Hospital Executive Administrative Assistant to the Medical Director My duties are to support the Medical Director as well as the CEO, the CFO, the COO, the CNO and the department of Case Management in the daily operations of the hospital to ensure the best possible outcomes for or patients. Responsibilities include calendaring, presentations, credentialing of the medical staff, billing statements, support and develop inter-discipline relations, expense reports, handle confidential materials, manage meeting logistics, and handle the procurement of office supplies as well as many other items necessary to the business. Created a database for the Case Management department to streamline their processes. I used multiple websites, both commercial and government to cross reference and verify the accuracy of the data. Worked with the office of the Medical Staff to help on-board and complete the credentialing process of the medical staff. This included verifying peer references and performing internet research to verify information. Scheduled interviews with candidates with the sole purpose of developing the staff needs in anticipation of the opening of the new 31 bed Med/Surg. Provided daily support to Case Management in staying within metrics and coordinating care. Developed and maintained Medicare standards for team conference. Helped to bridge the communication gaps between the inpatient, outpatient and transitional living facility for the Medical Director. Helped to manage the Medical Directors credentialing and compliance needs. Engaged in all team building events.
2012 - 2015

Administrative Assistant

Monrovia, CA Corporate Office Administrative Assistant to the CFO, CEO and V.P. of Pharmacy Services. Provide high caliber support to the company's top executives. Responsibilities include calendaring, presentations, expense reports, credit card reconciliation, travel, coordinate contracts, keep deliverables on schedule, handle confidential materials, manage meeting logistics, and handle the procurement of office supplies as well as many other items necessary to the business. Created all of the on-boarding materials for the introduction of new facilities. Worked closely with the CEO in the design and execution of all marketing materials and was involved with the rebranding committee. Worked closely with the CEO on the creation and distribution confidential information to key executives. Was an integral part of the creation and execution of marketing strategies for the company's sales department. Created Marketing Proposals specific to the acquisition of new accounts through marketing, attendance at trade shows, direct mail and social media. Was a part of the team that implemented a new ordering procedure for the company to help streamline processes and reduce our costs. Managed the procurement of hard to find items necessary to the operation of the pharmacy by Utilizing online research, product and customer reviews and by developing relationships with multiple vendors to ensure that every detail was correct. Handled all of the mail, sorting it and delivering it to the appropriate persons. Helped to implement new procedures for the pharmacy. Helped to manage the company's credentialing and compliance. Maintained all company licenses. Handled third party contracts as well as new facility contracts Coordinated all executive travel arraignments, expenses and calendaring Was the main point of contact for all trade shows and conferences. Initiated and developed a tracking system for Agent of the Physician agreements for every facility. Maintained the database with all of the facility information including the contracts and service agreements. Developed, managed and tracked all customer service surveys and ensured that the information was reported to the correct people. Coordinated and managed all field staff meetings including hosting drug reps for our nursing staff's continued education. Worked with multiple departments including HR and Accounting on various activities. Authorized payment for invoices and generated P.O.' s Participated in team building activities to help promote and encourage a happy
2007 - 2010

Executive Assistant

Agua Dulce, CA Executive Assistant to the Proprietor Responsibilities included calendaring, expense reports and reconciliation, correspondence, presentations, meeting preparation, arranging travel, billing and collections, marketing, creating and maintain all contracts. Managed overall office operations, a broad range of duties covering facilities, mailroom, IT resolution, and customer service. ยท Collaborated with the proprietor to develop the company website. This included the redesign of the company logo and letterhead using Photoshop and Illustrator. Helped to produce and distribute AutoCAD drawings for the engineers. Handled all correspondence between clients and the engineers. Including shipping blueprints, billing and collection. Created and streamlined the filing system increasing productivity and eliminating paper waste. Scheduled interviews and meetings for the proprietor. Handled all travel arraignments for the owner of the company.
2007 - 2007

Assistant To The Director

Walt Disney
Assistant to the Director for the HOME division of Consumer Products Responsible for expense reports, travel arrangements, correspondence, presentations, heavy internet research, managing periodical library and working directly with the creative team to design and execute theme room for KB Homes and various other high-end high-profile projects. Assisted in the design, presentation, rendering and execution of four bedrooms based off of Disney characters. This included product sourcing from multiple online searches, magazine and catalog research and as well as working closely with craftsmen to execute the specific product needed. Teamed with the Director to physically produce showcases for the designs, source products, purchase and install the end design. Helped to develop and execute the production of high end pillows designed solely for Fred Segal stores in Los Angeles. Handled Quality Control for a specialty blanket developed by Kidada Jones featuring the Disney Princesses. Researched and acquired samples for the director of the HOME division. Produced and designed marketing material for the HOME division specifically for use at trade shows.
2007 - 2007

Independent Contractor

Glendale, CA Independent Contractor
2006 - 2006

Independent Contractor

Toluca Lake, CA Independent Contractor Assistant to the Proprietor. Responsible for expense reports travel arrangements, correspondence, presentations, heavy internet research as well as managing and redesigning the sample library. Assisted the designers in the development and execution of working blueprints, spec books and sample boards. Handled necessary office task in order to help the designers maintain a work/life balance. Answered phones, handled all filing needs and screened emails for the designers. Acquired material samples for the designers. Handled all logistics for staff and client meetings.
1996 - 2004

Shift Supervisor

STARBUCKS, Multiple Locations, CA
Shift Supervisor




Fashion Institute of Design and Merchandising