La Tonia Rush

La Tonia Rush

Core Expertise

  • Demonstrates ability to resolve complex issues at various levels of responsibility
  • Communicates effectively while actively listening for resolution solving
  • Ability to establish collaborative relationships with colleagues/customer
  • Adapts to various audience environments to promote cohesive teamwork
  • Dynamic attention to detail with thorough output in a confident and well organized mann

Summary

I have relocated to Washington, DC from Chicago in search of fulfilling the next step in my career, bringing with me 10 years combined experience. I am a goal-oriented team player who uses excellent communication, prioritization and leadership skills to produce quality work results.

Interests

  • Event management
  • Project Coordination
  • Entrepreneurship Training
  • Peer Motivation
  • Youth Counseling

Additional Experience

January 2004 to Present (as needed)

Project manager to Janis Kearny with WOW Press 

  • Coordinated events, managed book signings and travels
  • Created a database with contacts for mass mailings

January 2005 to December 2007

Event manager for ShoreBank

  • Coordinated the company picnic and end of year party for 500 employees.
  • Included finding locations, assigning tasks and meeting set budget.

February 2004 to June 2004

Youth Training in Entrepreneurship

  • Coordinated and ran a program that taught youth, between the ages of 14-18, how to start and operate their own business.

Objective

To secure a full-time position which will enable me to use my organizational, goal-oriented and team playing abilities; especially my coordinating skills and expertise.

Work History

Work History
Apr 2010 - Jun 2011

Procurement Clerk (contractor)

Broadcasting Board of Governors - Office of Contracts
  • Process contract updates, orders and documents in the agency's FPDS-NG procurement system and Momentum Financial Management system
  • Maintain Travel Grants for the contractor, Blanket Purchases Agreements, Contracts, etc. file folders on a daily basis
  • Xerox and distribute new purchase orders and Requisition/IQs modifications to Contracting Specialist
  • Provide data entry support to ensure that existing awards are accurately entered in procurement system
  • Assist Contracts and Grants Specialist in monitoring the process of contracts
  • Serve as the point person and trainer for other contractors in reference to data entries in the agency's FPDS-NG procurement and Momentum Financial Management systems
  • Request RFP's (Request for Proposals) using the General Services Administration (GAS) System for Government requested items
  • Provide overall administrative support to the department including: word document generation, spreadsheet generation, file maintenance, and creating forms as needed
Dec 2009 - Apr 2010

Facilities Assistant (temp assignment)

International Food Policy Research Institute (IFPRI)
  • Processed weekly, monthly, and quarterly reports using word, excel spreadsheets, and/or power point
  • Monitors facilities help desk and e-mail box
  • Reported maintenance requests to building management or calls appropriate vendor for repair services
  • Reported facilities requests to facilities staff from other divisions throughout the organization
  • Assisted in the monitoring and control of key security
  • Processed vendor invoices for payment
  • Provided overall administrative support to the facilities unit
Aug 2009 - Nov 2009

Staff Assistant to Officers& Managers of the Analysis and Communications Section (temp assignment)

Federal Reserve Board - Consumer and Community Affairs Division
  • Managed Leave Cards and Leave Verifications, by obtaining correct signatures and routing them to the correct department for processing in a timely manner
  • Arranged travel arrangements using Board approved travel agency for Officers, managers and staff of the division section
  • Managed conference line reservations for Officers, managers and staff for the division section by using the Board’s Audio Conference Registration and Scheduling Website
  • Obtained Travel Authorization Numbers / Travel vouchers numbers using the Administrative Reports Tracking System for Officers, Managers and Staff of the division section
  • Act as back-up to the Executive Assistant to the Director of the division to assist with the tracking of the Correspondence Control System to track all incoming correspondence from consumers, law firms, congressional offices, trade groups and other regulatory agencies
  • Worked with the Division Administrator on logistics for meetings, including contacting facility to assist with room configuration and catering.
  • Prepared reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software.
Apr 2009 - Jun 2009

Executive Assistant to the President& CEO and Executive Vice President (temp assignment)

Prince George’s Financial Services Corporation
  • Coordinated the schedule of meetings with the President and community organizations and Leaders
  • Handled confidential and non-routine information as assigned by President and Executive Vice President
  • Replied directly to general inquires, non-technical topics and brief correspondence via phone or by designing and typing general correspondence, memos, charts, etc.
  • Responsible for regular communication with the Board including scheduling meetings and conference calls
  • Complied research information gathered by the company and submitted to the SBA as needed
  • Performed special projects as assigned by both the Presidents and Executive Vice President
  • Coordinated the logistical arrangements for community outings
Jan 2008 - Feb 2009

Executive Assistant to the President & CEO

SOCMA
  • Scheduled and organized activities such as meetings, travel, and executive department activities
  • Coordinated the President's schedule to optimize his time and to facilitate the exchange of information. 
  • Handled confidential and non-routine information by being knowledgeable of the organization's policies and operations.
  • Replied directly to general inquiries, non-technical topics and brief correspondence via phone or by designing and typing general correspondences, memos, charts, etc. 
  • Sorted and distributed President's mail.  Draft replies for officer signature if deemed appropriate. 
  • Responsible for regular communications with the Board of Governors
  • Coordinated the orientation of new Board member as directed by the President. 
  • Coordinated the physical and logistical arrangements for regular Board meetings, takes minutes, may monitor parliamentary procedure, and prepares initial minutes draft and serves as staff liaison to officials attending.  Post meeting assignments include follow through with staff and Board to see that established projects are on schedule.
  • Prepared conference agenda and background materials for the Board and Nominating Committee meetings which includes collecting, compiling, reproducing, assembling and distributing agendas.
  • A/R and expense record bookkeeping.
  • Acted as a project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
  • Acted as Employee Safety Committee point person and member of Employee Entertainment Committee
  • Traveled on-site to manage executive meetings as necessary.
  • Performed special projects as assigned by the President.
Aug 2005 - Dec 2007

Executive Assistant to the Vice Chairman

ShoreBank Corporation
  • Managed the Vice Chairman's communications functions, including phone, mail, fax, and e-mail with a sense of urgency and professionalism
  • Coordinated Vice Chairman's scheduling, travel arrangements and itineraries, and compile briefing materials for upcoming meetings with a high degree of detail and accuracy
  • Maintained Vice Chairman's files and manage information distribution, including copying a variety of material and preparing for distribution
  • Was a point of contact for internal and external inquires. Acted as a gatekeeper for Executives
  • Prepared a variety of written communications, including business development letters and internal communications
  • Managed task specific to executives' responsibilities, such as organizing meetings, handling confidential board or management committee documents
  • Trained, supervised and monitored temporary employees as needed
  • Assisted in developing work plans and schedules for projects and coordinate others to meet the schedules and assists with the implementation of executive directives
  • Undertook projects independently, managed processes and provided appropriate follow up
  • Developed and prepared reports and presentations with a high level of accuracy and attention to detail
  • Served as liaison for ShoreBank affiliates
  • Provided staff support to internal and external committees as needed, sometimes arranging complex travel itineraries
  • Provided and coordinated administrative and logistical support for corporate orientation, holding company board meetings, Performance to Plan Group meetings, staff retreats and other events
Jul 2002 - Aug 2005

Administrative Assistant / Office Manager

ShoreBank Corporation
  • Reported monthly American Express Statements to accounting in a timely matter
  • Coordinated Corporate Orientations for local and out of town employees
  • Coordinated and interacted with Board members for the quarterly Board meetings
  • Coordinated and interact with company presidents for then Performance Plan Group meetings on a quarterly basis on and off site
  • Managed contribution database using excel to monitor contributions going in and out of yearly budget
  • Trained, supervised and monitored temporary employees as needed
  • Entered and tracked contribution requests that are declined or referred
  • Prepared contribution declination letters twice a month and maintain files
  • Entered and tracked other department's contributions
  • Prepared reports using excel programs and formulas
  • Entered contact information in Salesforce.com web based database
  • Coordinated and prepared materials for Lender's Best Practice meetings with local and outside lenders
  • Prepared materials for the quarterly Audit Committee members
  • In charge of ordering supplies for the daily operation of the department/company
  • Ensured that office supply, printing, postage and other expense did not exceed budget
  • Assisted Chairmen, Vice Presidents and various members of upper management with various administrative duties including: word document generation, filing, answering phones, travel arrangements and event planning
Dec 2001 - Jul 2002

Administrative Assistant (temporary)

ShoreBank Advisory Services
  • Created database in Microsoft Access for various accounting projects
  • Kept the monthly budget report up to date for the International division of the company
  • Worked on various tasks as assigned by the Director for the International Operations
  • Created invoices for the accounting department to send out, so that the company can be reimbursed for expenses paid
  • Imported Quicken files, balanced and corrected errors to summit the figures accounting department for the month's end reports
  • Assisted in general office responsibilities for all departments
  • Assisted President, Mangers, Vice Presidents and various members of upper management with various administrative duties including: calendar management, word document generation, spreadsheet generation, filing, answering phones, travel arrangements and event planning
Mar 2001 - Oct 2001

Administrative Assistant (temporary)

Precise Staffing Services/GSD&M Advertising
  • Organized and maintained files and correspondences
  • Managed overnight distribution and deliveries
  • Coordinated for meetings and conference calls, including notifications, set-ups, and follow up materials for the VP/Director of the Local Broadcast team
  • File and track expense reports
  • Track out of office dates for the local broadcast group
  • Coordinated office set up for new employees
  • Coordinated interviewing/recruiting process for new hires
  • Assisted President, Mangers, Vice Presidents and various members of upper management with various administrative duties including: calendar management, word document generation, spreadsheet generation, filing, answering phones, travel arrangements and event planning as needed
Feb 1999 - 2001

Office Manager

Robert Daskal Group LTD
  • Generated month end reports after closing out the month
  • Calculated commission checks for the Sales team employees each month
  • Calculated payroll for employees and reported to Paychex payroll services for check generation in a timely matter
  • Responsible for general HR administration including employee relations, benefits, attendance, record keeping, and general recruitment
  • Entered orders and ran daily reports for the shipping manager
  • Responsible for accounts payable to vendors on past due invoices
  • Responsible for keeping record of receivable bank loans
  • Responsible for keeping records of the balances in the revolving and deposit accounts
  • Ordered office supplies and other supplies for the daily operation of the company
  • Assisted the President with various administrative duties including: calendar management, word document generation, spreadsheet generation, filing, answering phones, travel arrangements and event planning as needed
Jan 1999 - Aug 1999

Credit and Accounts Receivable Representative/Administrative Assistant

Continental Glass & Plastic, Inc.
  • Responsible for posting cash to customers accounts using the company accounting software
  • Reported daily cash receivable reports to upper management as requested
  • Used MS excel to generate and track month end deductions
  • Used MS word to send balance notice letters to past due customers
  • Various administrative duties including: word document generation, spreadsheet generation, filing, answering phones, travel arrangements and event planning as needed
Mar 1997 - Jan 1999

Credit Specialist/Analyst

Cellular Wholesalers
  • Maintained and established over 4,000 accounts
  • Ran background checks on companies using Experian and Dunn and Bradstreet software
  • Reviewed established company accounts for credit line increases according to the payment history and company relationship
  • Direct liaison between the sales department and customer service representatives
  • Investigated and resolved disputes on accounts
  • Trained , supervised, monitored and evaluated the performance of new employees
  • Updated account information as needed using word and excel programs
  • Performed administrative duties as requested by the credit manger including: word document generation, spreadsheet generation, filing, answering phones, travel arrangements and event and meeting planning as needed 

Education

Education
Aug 2004 - Sep 2004

Certification

http://www.georgetown.edu

Certified to teach for the National Foundation for Teaching Entrepreneurship

May 1998 - May 1998

Business Associate Program

Chicago Institute of Credit
  • Business Credit Principles
  • Business Financial Accounting

Skills

Skills

Design Software

Photoshop Image Expert

Miscellaneous Business Software

Dunn and Bradstreet programs and Internet Service Experian Computer Software IRIS Salesforce.com

Accounting Software

TIMSS HP 3000 Mitchell Humphries

Online Training Software

WebEx  

Business Software

Windows 98 and 2007 and Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher,  Outlook)