Kristin Flanery

Internal Operations Manager

Work History

Work History
Dec 2011 - Present

Internal Operations Manager

Microgrid Energy

General Office Management 

  • Maintenance of General/ Professional Liability, Auto, Workers Compensation Certificates of Insurance (COIs) for subcontractors and Microgrid.
  • Maintain business licenses
  • Notarize documents
  • Greet visitors, offer beverages to guests, open/close office (if needed)
  • Travel Logistics - book air/ground transportation, hotel, registration for any event, etc (maintain low daily rates with EHI and Hotels)
  • Miscellaneous tasks - keep office organized / uncluttered, upkeep of subscriptions/memberships,  scanning of docs, order/pickup office supplies, job postings, bank deposits, misc errands

Human Resources 

  • Liaison to Payroll and Benefits Company (Insperity)- submit payroll, new hire paperwork, explain how to set up health insurance, dental & 401k 
  • Onboard all new hires (parking, name tags, phones, business cards, company swag, familiarize all new hires with company's triple bottom line approach,  spending/vacation/travel policies, managing handbook acknowledgements, personnel resumes, training for available job certifications, maintenance of all personnel files)
  • Arrange trainings for all new hires (OSHA, Harassment (Skillsoft), etc)
  • Handle all job postings 

Information Technology

  • New Hire Setup (set up laptops/desktops (MAC and PC) with necessary applications and programs: Dropbox (with appropriate folder sharing), email setup (including signature setup), MS Office, and Zoho CRM database
  • Printer/Scanner set ups and upkeep
  • Train staff on how to navigate and use programs for every day use

Event Planning

  • Happy Hours, Calendar Event, Annual Winter Retreat, Annual Microgrid Client Celebration, Lunch and Learns, office moving arrangements. 
  • Arrange all food orders, drink orders, venues, AV equipment, invites, company swag, decor, and any miscellaneous details for Internal and External events

Bookkeeping 

  • Quickbooks- Assist with daily upkeep of books including entering bills/processing payments, manually entering transactions and reconciliations of credit and checking accounts, invoicing, work with CPA on Sales Tax and end of year reports, running reports & balance statements monthly 
  • Calls and emails related to AP/AR
  • Enter and print checks
  • Help track commissions & coordinate payroll processing
  • Help manage cash-flow and budgeting 
  • Perform expense reimbursements through Expensify

Marketing 

  • Face person - When possible represent company at events, including group meetings, networking events, exhibit booth events booth, etc. Handle setup and takedown of booth, and schedule staff to work the booth.
  • Print materials - Coordinate printing projects of business cards, name tags, signage for office and booth/marketing materials.
  • Logo apparel – placing orders and coordinated with print company
Aug 2006 - Oct 2010

Project Coordinator

Quality Resources/ Pfizer
  • Work under guidance and direction of Pfizer Document manager
  • Follow Safety Guidelines
  • Participated in CAD groups meetings 
  • Implement and maintain Meridian’s Blue Cielo database- for housing CAD/Engineering drawings and all project documents
  • Working knowledge of Microsoft’s SharePoint database
  • Perform various tasks for Document Manager including drawing/document searches, setting up/hosting meetings, preparing meeting agendas/notes, layout Power Point presentations
  • Create Excel spreadsheet to manage multiple types of documents, drawings, worksheets
  • Assist with making changes to red-lined drawings in AutoCAD 2007 and Microstation V.8
  • Consistently meets all project deadlines

Certifications

Certifications
Jun 2014 - Jun 2018

MO notary

American Association of notaries
Jan 2015 - Present

OSHA 10hr

Occupational safety and health administration

Skills

Skills
8
Microsoft Office 

(Word, Powerpoint, Excel, Outlook)

8
Google+

Administrator -Drive, Sheets, Gmail, Calendar Management

8
Dropbox

Administrator- folder sharing

7
Quickbooks

AP/AR

Education

Education
Jan 2001 - Jan 2001

Meramec Community College