Katherine Englert

Summary

Experienced and highly skilled Executive Assistant

Work History

Work History
Mar 2011 - Present

Executive Assistant to Field Sales Vice President

Clinique

This position is a contract temporary position.  I am filling in for someone out on medical leave.

Jun 2010 - Nov 2010

Executive Assistant to President

Terra Midstream

Executive Assistant to President/Office Manager

(Start-up company that lost funding and layoffs resulted)

·Manage President’s calendar & travel schedules

·Manage difficult and sensitive situations

·Create presentations, reports, agendas

·Distribute U.S. Mail and inter-office mail

·Prepare expense reports for President

·Review and approve staff expense reports

·Review, approve and code all invoices

·Coordinate new-hire packages with payroll manager

·Process all COI’s, W-9’s and Master Services Agreements for field vendors

Jan 2010 - Jun 2010

Executive Assistant to CFO & VP of Engineering

TGGT Holdings

Executive Assistant to Chief Financial Officer and Vice President of Engineering

(Recruited to follow my supervisor to new start-up company)

·Manage CFO, VP’s calendar & travel schedules

·Manage Annual Audit

·Manage CFO and VP’s email and voicemail

·Manage difficult and sensitive situations – facilitate communication to bring quick resolution

·Create presentations, reports, agendas

·Coordinate Business Process Review and Peer Review

·Collaborate closely with Executive Staff and their assistants

·Coordinate, plan & attend on-site and off-site meetings/events

·Distribute U.S. Mail and inter-office mail

·Prepare expense reports for CFO, VP and staff

Jan 2008 - Nov 2009

Executive Assistant to CFO, VP Finance and EVP Product Development

Higher Ed Holdings

§Manage CFO, Sr. VP and Finance VP’s calendar & travel schedules

§Manage Annual Audit and Monthly Financial Reporting

§Manage CFO and Sr. VP’s email and voicemail

§Academic Coach Recruiting – internet job posting sites, review of transcripts, screen candidates, background checks and interview scheduling

§Manage of multiple miscellaneous special projects

§Epic Learning Texas Education Agency Region IV Approval

§American College of Education- Illinois State Board of Education – General Education Undergraduate Degree Approval

§American College of Education- Illinois State Board of Education – Education Technology Undergraduate Degree Approval

§University of Texas at Arlington – Dual Degree – Texas Education Agency Region IV Approval

§Lamar University – Dual Degree – Texas Education Agency Region IV Approval

§End of course student survey for each university partner

§Manage difficult and sensitive situations – facilitate communication to bring quick resolution

§Coordinate curriculum video shoots between University Professors and HEH staff

§Create presentations, reports, agendas

§Collaborate closely with Executive Staff and their assistants, University Deans and Provost’s

§Coordinate, plan & attend on-site and off-site meetings/events

§Distribute U.S. Mail and inter-office mail

§Coordinate weekly check run and process vendor checks and employee expense checks

§Prepare expense reports for CFO and Sr. VP and VP

§Monthly Production Department time reporting

Contractor Requisitions, ensuring all department contractors are paid via invoice submission

Sep 2005 - Jan 2008

Executive Assistant to COO

Ryan, Inc.

§Manage COO and Principal’s calendar & travel schedule

§Assist with heavy email and voicemail

§Screen calls and disseminate as appropriate and additionally support a second Firm Principal

§Manage difficult and sensitive situations – facilitate communication to bring quick resolution before escalating further

§Create presentations, reports, agendas

§Collaborate closely with Executive Staff and Principals of the Firm

§Coordinate, plan & attend on-site and off-site meetings/events

§Expense and Time Report entry for COO and one additional Principal

Feb 2005 - Aug 2005

Executive Assistant to CFO

Wyndham International

§Managed CFO’s calendar & travel schedule

§Assisted with heavy email and voicemail

§Screened calls and disseminated as appropriate

§Created presentations, reports, org charts, agendas, meeting minutes

§Coordinated, planned & attended on-site and off-site meetings/event

  • Maintained electronic file system
Apr 2003 - Feb 2005

Executive Assistant to VP Finance

Ericsson, Inc.

§Managed Vice President of Finance – U.S.’s calendar & travel schedule

§Assisted with heavy email and voicemail

§Screened calls and disseminated as appropriate

§Created presentations, reports, org charts, agendas, meeting minutes

§Coordinated, planned & attended on-site and off-site meetings/events (monthly and quarterly)

§Approved expense reports and timecards on behalf of VP and direct reports

§Maintained personnel files of all finance staff within Finance Department

§Managed quarterly audit by external audit firm

Apr 2000 - Jul 2002

Executive Assistant to VP Consumer Goods and Retail

i2 Technologies

§Managed VP’s calendar & travel schedule

§Assisted with heavy email and voicemail

§Screened calls and disseminated as appropriate

§Created presentations, reports, org charts, agendas, meeting minutes

§Collaborated closely with Human Resource Team

§Coordinated, planned & attended on-site and off-site meetings/events

§Coordinated quarterly bonus payouts and annual stock option grants

§Approved and generated purchase orders, employee change notices & expense reports on behalf of VP and direct reports

§Maintained personnel files of all consultants within Consumer Goods and Retail

§Availability 24 hrs per day to world-wide clients and consultants

Apr 1997 - Mar 2000

Senior Secretary/Program Administrator

Blockbuster Entertainment/KPlus Incentives

§Reviewed weekly call performance report

§Provided assistance to the BIZ (Blockbuster Incentive Zone) customer service group

§Assisted with new business and project proposals, including presentations and pricing

§Creation and maintenance of Blockbuster's intranet website

§Liaison for Blockbuster On-Line Marketing Dept., K Plus incentives' Information Technology, and Creative Teams

§Maintained filing system for correspondence and other records

§Created and maintained charts, graphs and spreadsheets

§Maintained office supplies, answered telephones, scheduled/coordinated appointments, travel arrangements, meetings/conferences

§Calculated and submitted expense reports and capital expenditure requests

Dec 1992 - Apr 1997

Engineering Secretary

James Johnston & Associates

§Preparation of Mechanical, Electrical and Plumbing (MEP) Specifications to match architectural specification format

§Scheduled/coordinated travel arrangements, meetings between engineers, clients, architects and contractors as well as inter-office meeting coordination

§Maintained up-to-date client files

§Maintained database log or contract documents (bluelines and disks) submittals and shop drawings

§Submittal mark-up, log-out, archive and delivery to client/contractor

§Reviewed/documented bi-monthly time sheets

§Maintained report preparation for the accounts receivable department for monthly invoicing

Skills

Skills

Typing Skills

Test Results for: Katherine Englert Email: k_englert@yahoo.com City: Dallas State/Province: TX Zip/Postal Code: 75204 Test Name: Typing - General [1 Minute Hardcopy] Test Date: 9/18/2009 Elapsed Time: 01:00 Minute Time Limit Raw words per minute: 56 Average mistakes per minute: 3

Basic Office Skills

Summary Report for Katie Englert Test Name: Basic Office Skills Date Elapsed Time Questions Correct Score Global Average Percentile 11/3/2009 00:17:45 43 out of 47 91% 78% 80th  

Adobe

MS Outlook

MS Excel

Test Results for: Katherine Englert Email: k_englert@yahoo.com City: Dallas State/Province: TX Zip/Postal Code: 75204 Test Name: Microsoft Excel 2003 - Normal User Test Date: 10/15/2009 Elapsed Time: 00:10:37 Questions Correct: 26 out of 30 Percent Correct: 87%

MS Powerpoint

Test Results for: Katherine Englert Email: k_englert@yahoo.com City: Dallas State/Province: TX Zip/Postal Code: 75204 Test Name: Microsoft PowerPoint 2003 - Normal User Test Date: 10/15/2009 Elapsed Time: 00:18:45 Questions Correct: 25 out of 30 Percent Correct: 83%  

MS Word

Test Results for: Katherine Englert Email: k_englert@yahoo.com City: Dallas State/Province: TX Zip/Postal Code: 75204 Test Name: Microsoft Word 2003 - Normal User Test Date: 9/18/2009 Elapsed Time: 00:10:03 Questions Correct: 26 out of 30 Percent Correct: 87%