Download PDF

Lindsay Butterfield

Executive Assistant

Career Highlights

  • Skilled negotiator and relationship builder, with demonstrated ability to facilitate cross-departmental cooperation, ultimately saving Transmission an additional $260,000 above the required $529,000 (149% total savings)  through Vehicle Reduction process
  • In addition to personal workload, voluntarily assisted understaffed group for 10 months.  Assistance included processing invoices (450+), creating position-specific documentation, and training new employee
  • Joined the Employee Activity Committee and hit the ground running.  Immediately tasked with planning corporate-wide event from inception through completion, resulting in a successful, well-reviewed event
  •  Continuously challenge self toward career growth and personal success through independent study, seminars, on-line training, networking with key players who are in goal positions
  • Currently studying Business Analysis, Project Management, Lean Six Sigma, Human Resource Management and Technical Writing techniques for application in career development and growth

Work Samples


Excellent verbal and written communication and interpersonal skills.
Able to provide detailed, conscientious service while juggling competing responsibilities.  Able to make efficient use of time while assigning appropriate prioritization to work load.
Invoice Processing
Review invoices for accuracy (including checking against contracts as necessary) then process invoices in a timely manner.
Event Coordination
Frequently called upon to coordinate various events from inception through completion; most of which were for large groups.  I participated in the Employee Activities Committee at AEP and the CARE Committee at Danis.   "Scrooge" at Shadowbox Caberet (300+ attendees) Holiday parties - on site including catering, decorations, set up, tear down (100+ attendees) Group picnic - on site including coordinating food contributions, music, games, decorations, BBQ, seating, tents, etc. Funny Bone Comedy Club private show Meetings - arrange venue, catering, provide necessarily resources
Calendar / Schedule Management
I have been responsible for handling the schedules of Directors, Managers as well as conference room schedule management.
Travel Arrangements
Experience includes domestic and international travel arrangements (airline, lodging and car rentals).  As an added benefit, I create an all-inclusive travel itinerary for ease of use for the traveler.
10-Key by Touch - 11,000KPH
Typing - 75+WPM
Nova Reporting System
Expense reporting web-based system.
Org Plus
My experience with this web-based system is with Human Resource functions such as time sheet entry/approval as well as Financial functions such as invoice processing.
Lotus Notes
Microsoft Suite
Individual detailed expertise levels:   Word - Expert user including advanced functions like creating Table of Contents, applying Styles, Mail Merge, Watermarks, Hyperlinks, utilizing Comments and Changes, etc. Excel - Advanced user including using Pivot Tables, Formulas, Charts and Graphs PowerPoint - Advanced user including Embedding Video and Audio, dynamic 3-D Transitions, Access - Beginner due to lack of use Sharepoint - Intermediate user capable of updating/uploading and deleting content OneNote - Intermediate user with experience Note-taking, Audio Recording, Video and Photo Storage Outlook - Intermediate user (last employer used Lotus Notes) Internet Explorer - Advanced user  


Executive Assistant, Executive Support, Administrative Support, Office Administration, Office Manager, Office Administrator, Research, Customer Service, Time Management, Appointment Setting, Scheduling, Customer Service, Client Relations, Documenting, Reporting, Invoicing, Data Entry, Phone Support, Multi-Tasking, Coordinator, Business Analyst

Professional Recommendations

Work History

Apr 2013Present

Executive Secretary - BTO Business Excellence

Nationwide Insurance
  • Support Vice President with varied tasks including heavy calendaring, travel arrangements and itineraries, expense reporting, meeting planning, handle all approvals for expense reports, time off requests and ePro orders, arrange catering, created functional filing system practicing 5S techniques, and assist with confidential HR tasks
  •  Assist Director with calendar management, proofreading PowerPoint decks, and myriad other tasks
  • Act as main contact for large candidate pool (50+) for positions within the department.  Responsible for scheduling informational interviews, 2nd interviews, in-person all day interviewing events requiring me to coordinate a candidate to meet with 6-10 executives on a given day.  Travel arrangements for candidates (flight, hotel, car service) and processing reimbursements requests to candidates (mileage, gas, rental cars, etc.) I personally escorted each in-person interview candidate and frequently conducted Nationwide tours. 
  • Assist rest of the group as necessary in various functions including proofreading documents, coordinating catering for training events, new employee/contractor set up, facilities requests, delivering mail, supplies, coordinate bi-weekly staff meeting, handle quarterly offsite Engagement events, holiday events, group events (including afterhours events, baby showers, bridal shower)
Nov 2003Jan 2013

Senior Administrative Associate / Administrative Associate I

American Electric Power

Senior Administrative Associate - Transmission (Region Operations / Asset Engineering)

12/07 - 1/13

  • Supported Director, management team of 5 and staff of 9.  Provided extended support to offsite staff and backup to other administrative assistants. General duties included timekeeping, organizational charts, spreadsheets, presentations, expense reports, event coordination, office supplies, business card orders, new employee on-boarding, mail, troubleshooting office equipment
  • Assisted Budget Analyst with closing/cancelling work orders in AssetSuite, filling out Destruction of Property forms, and updating cost spreadsheet from TransProjectView updates
  • Aided Safety Coordinator with SHEMS accident report filing and reporting (OSHA compliance), timekeeping, expense reporting, maintaining FR and safety material stock
  • In charge of several projects including assuming role of Business Continuity Plan Coordinator, LITA (Local IT Assistant), Inactive Materials Review, Non-Booked Inventory, Battery Maintenance Review, Jobsite Observations (Track for 25 Supervisors, Managers and Director, reporting to upper Executives monthly)

Administrative Associate I - Generation (Civil Engineering - Geotechnical, Structural & Materials Handling)

11/03 - 11/07

  • Point person for all EDMS and Documentum entries and ROI Drawing issues
  • Responsible for on-boarding new employees and contractors including ordering computers, submitting and following up on all OUR (application/database) requests, orientation, basic training (time reporting, AEP intranet navigation techniques, Nova expense reporting), tour of facilities
  • In charge of compiling and editing the weekly report for Vice President and senior management's review for Civil Engineering
  • General duties included mail, shipping, cell phone and digital camera check-out, meeting arrangements, conference call arrangements, business card orders, supplies, travel, scanning, RIMS check-out and entries, timekeeping (input, audit, approve) for employees (PeopleSoft) and contractors (CTR),  expense reports, etc.
May 2003Nov 2003

Senior Administrative Assistant - Legal Department

White Castle System, Inc.
  • Assistant to General Counsel, Senior Legal Counsel and legal department. Responsibilities included correspondence, subpoena responses, legal research, file management, receiving customer complaints and comprehensively documenting claims for attorneys, expense reporting, incorporating organizational techniques to assist attorneys, switchboard back-up and other duties as assigned
Mar 2001May 2003

Executive Administrative Assistant / Site Secretary

Danis Building Construction Company
  • Supported management and engineering team of 9 and relied on heavily by the Vice President for back-up assistance
  • Member of CARE Committee, which evaluates and strives to increase employee satisfaction
  • Successfully initiated and orchestrated several sizable group outings
  • Main duties included writing contracts, purchase orders, change orders, PowerPoint presentations, Excel databases and graphs, correspondence, event coordination (125+ people), designing brochures, invitations and other promotional materials, invoice auditing and processing, etc.
Oct 2000Feb 2001

Executive Administrative Assistant / Business Analyst

Arthur Anderson - Contract Position
  • Assisted senior management in managing/maintaining budget, resources and expenses for a multi-million dollar international project
  • Supported a team of eighteen executive level team members in their endeavor to design a high-tech operating system for their client
  • Conscientious daily, weekly, and monthly time/expense tracking, organizational documentation, budget maintenance and forecasting
  • Coordinated international and domestic travel arrangements, conference calls, corporate apartment leases, weekly team meetings and other duties as assigned



Brevard Community College

Courses completed:

  • Introduction to Business
  • Business Law
  • Microcomputer Applications
  • Psychology
  • Speech