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Work Experience

Nov 2014Jul 2016

Administrative Assistant 2

Northwestern University 

Division of Vascular Surgery/Melina R. Kibbe Laboratory

Chicago, IL

Proofread and edited manuscripts, abstracts and correspondence. Drafted letters of recommendation on behalf of Dr. Melina R. Kibbe. Assisted with creation and editing of Powerpoint presentations. Updated curriculum vitae for Dr. Kibbe and laboratory members. Prepared travel reimbursements in NU Financials for all members of the Kibbe lab (18 members). Entered receipts into financial system for supplies related to laboratory. Ran financial reports in Cognos on monthly basis. Created physical folders of arranged travel and conference information for Dr. Kibbe (Flight information, hotel bookings, area maps, conference locations and detailed itineraries). 

Dec 2009Nov 2014

Administrative Aid

Northwestern University

Division of Vascular Surgery/Melina R. Kibbe Laboratory

Chicago, IL

Created and updated spreadsheets as needed, and ran various reports on monthly basis. Proofread and edited manuscripts, abstracts. Drew artwork as needed for publications. Drafted letters of recommendation. Updated curriculum vitae for Dr. Kibbe. Printed, scanned, and created folders and filed (physically and electronically) meeting information as needed. Prepared travel reimbursements. 

Jun 2006Aug 2008

Office Clerk

Northwestern University

Division of Vascular Surgery

Chicago, IL

Provided as needed administrative assistance to vascular surgery division. Sorted and delivered mail throughout the division locations. Organized and copied patient flier information in the vascular surgery outpatient clinic. Mailed and filed patient correspondence. Located and printed all publications for the Vascular Surgery Division for a 20-year period. Created a table of contents for bound volumes and organized the contents. Search included electronic and from NU library.

SKILLS: Proficient with Microsoft Office 2007, 2010, and 2013 (Word, Excel, PowerPoint, Outlook).

Education

CompletedDec 2016

B.A. Philosophy, Minor in English

Purdue University Northwest

Hammond, IN

Skills

POWERPOINT

Proficient in creating slides, as well as transitions and animations.

EXCEL

Creation and upkeep of tables for mailing lists, laboratory orders, and receipts

OUTLOOK

Sending emails, arranging meetings and updating calenders

TRAVEL REIMBURSEMENTS

Prepare travel reimbursements for a laboratory group of 18 members.

ARTWORK

Draw figures for publications on an as needed basis.

WORD

Creation of various documents and knowledge of how to insert excel spreadsheets into Word Documents. Can use Word 2007, 2010, and 2013

TRAVEL FOLDERS

Creation of travel folders for Dr. Kibbe containing hotel, flight and other travel arrangements, as well as necessary meeting information and locations and scheduled itinerary. 

Leadership Experience

2003-2008 - Girl Scouts of Northwest Indiana and Greater Chicago

Program aid

Helped younger girl scouts at Summer Camp, Haunted Trails,  overnights and helped provide babysitting during monthly leader meetings.

Awards

May 2004 - Girl Scout Silver Award

May 2008 - Girl Scout Gold Award (highest honor to achieve in Girl Scouts)

References

Jan Goldstein

Operations Coordinator

Division of Vascular Surgery

Northwestern Medical Group 

office: 312-926-7775

jgoldste@nm.org

Vera Shively, MS

Education Project Coordinator

Division of Genetics

Ann & Robert H. Lurie Children's Hospital of Chicago

cell: 630-247-9105

VeraShively2016@northwestern.edu

Melina R. Kibbe, MD

Chair, Department of Surgery

University of North Carolina at Chapel Hill

office: 919-843-9152

cell: 312-203-7104

melina_kibbe@med.unc.edu