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Summary

A highly resourceful, flexible, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. A quick learner who can absorb new ideas and is experienced in coordinating, planning and organizing a wide range of analytical & secretarial / administrative activities. Well organized and an excellent team player with a proven ability to work pro- actively in a complex and busy office environment.

Core Competencies

  • Office Management.
  • Analysis.
  • Planning & Monitoring.
  • Presentations.
  • Reconciliation.
  • MIS (Daily, Weekly, Fortnnightly & Monthly).
  • Day to day administration.
  • Digital filing management system.
  • Internal & external correspondances.
  • Budgeting.
  • Expenses data management.

Employment History

Aug 2013Present

Senior Executive To Director (Operations)

G R Infraprojects Limited

During current tenure, I am responsible for:-

  • To provide MIS reports from SAP R3 System to Director / Top Management.
  • Generate / extract the exceptional reports from SAP R3 System & compare the records physically for reconciliation purpose.
  • To prepare various reports by analyzing the data as directed by Director.
  • To keep up to date data for providing information to Director.
  • Project planning with direction of Director / Top Management.
  • Involved in preparing of Project Budget at the time of project starting.
  • Responsible for monitoring of project budget.
  • Resolves complex problems based on knowledge of the business as well as general project guidelines.
  • To gain powerful insight using collected data more effectively.
  • To screen & replying to the emails of Director.
  • Coordination & dealing between Director & Top Management.
  • Attend meetings with or on behalf of Director.
  • To update progress of various projects to Director.
  • To streamline the various processes in the company with direction of Director.
  • Involved in internal review team for auditing of various internal process for smooth functioning.
  • Responsible to maintain the operational works of all projects for smooth functioning.
  • Finalization of Meeting Agenda & Preparation of Minutes of Meeting’s.
  • To obtain details from all concerned projects to analyze and brief the data to serve the outcome to Director / Top Management.
  • Assisting to Director in all his day to day operational works.
  • Representative of Director in his absence.
  • Responsible for all general administrative tasks as & when assigned by Director.
Jan 2010Jul 2013

Stenographer (Personal Assistant) to General Manager (Tech) CUM Project Director

National Highways Authority of India

During this tenure, I was responsible for:-

  • Maintained GM’s daily schedule of meetings / appointments (internal & external).
  • Attended  meetings with or on behalf of GM & was responsible for preparation of Minutes of Meeting.
  • To coordinate with all top management for various work advised by GM.
  • To manage tour schedules of GM.
  • Coordination with Independent Engineer and Concessionaire.
  • Coordinated with all concerned department & Higher Authorities i.e. District Collector, Sub-Divisional Officers & Higher Authority of NHAI, Regional Office & Head Quarter for various work advised by GM.
  • Responsible for replying of Parliament Questions & RTI Applications.
  • To screen mails and callers, respond to or route inquiries to appropriate personnel and bring matters of relevant & major importance to GM’s attention.
  • To constantly update the contact list and get it incorporated with GM.
  • Prepared Power Point Presentations for high level meetings.
  • To undertake special assignments as directed by GM.
  • To make summary and briefing GM on various reports received in office.
  • Reporting to the General Manager.
  • Maintained all file work.
  • Direction to the staff.
  • Coordination & controlling the subordinate staff.
Aug 2006Nov 2009

Stenographer CUM Assistant to Project Manager

Soma Enterprise Limited

During this tenure, I was responsible for:-

  • Handling & maintaining file work.
  • Finalization of Meeting Agenda & Preparation of Minutes of Meeting.
  • Coordination between all offices of concerned Authorities.
  • Coordination between Site Office & Head Office.
  • Coordination & controlling the staff.
  • Reporting to the Project Manager.

Significant Contribution

  • Started the process of Digital Filling Management System.
  • Created the process for Inventory / Stock Issue.
  • Involved in defining process for preparing material reconciliation.

Skills

Monitoring

Monitoring of projects, budget, expenses etc

Budgeting

Preparing budget during starting of project.

Research

Conducting researches on behalf of Director / Top Management

MIS

Responsible for submission / analysis of MIS on Daily, Weekly, Fortnightly & Monthly basis by scrutinizing the data.

Secretarial skills

Well versed with Secretarial activities like drafting, mail screening, calendar management etc.

SAP R3

Working on SAP R3 system (from 2 years) to fetch reports & analyse the same. 

MS Office

Expert in operating MS Office (Word, Excel & Power Point. Excellent player of Excel)

Office administration & Data management

Maintaining computerized and hard copy filing system, Scheduling meetings and preparing agendas.

Reporting & follow ups

Reporting to Director / Top Management for Projects. Taking follow ups from concern project team for observations raised by Director on basis of reports.

Team player & coordinator

Capable in coordinating & handling team. As of now, handling planning teams of Ten (10) different Projects. Coordinating between Project Offices, Corporate Office & Director / Top Management.

Analysis

Proficient in analysing the project data. Being appreciated by Director.

Education

Certifications

Jan 2008Dec 2008

Advance Diploma in Computer Application

Compucom Software Limited

Completed certification with B+ (70%-80%) grade.

Personal details

  • Date of Birth: 05/11/1989
  • Father's Name: Mr. Ashok Kumar Jain
  • Sex: Male
  • Martial Status: Married
  • Language: English (Read, Write, Speak), Hindi (Read, Write, Speak)