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Work experience

Jan 2009Jul 2009

Office Administrator/Legal Secretary~$50k

Law Office of Darcy J. Chamberlin

Estate Planning * Special Needs Trusts * Guardianship * Probate

Provide administrative, office management and legal secretarial support for the law office. Duties include formatting all documents, composition of correspondence, calendar management, AR/AP, all aspects of legal billing, liaison in attorney's absence, and other office management responsibilities. 

Prepare Trusts (specializing in Special Needs Trusts), Wills, Codicils, DPAs, AHCDs, Quitclaim Deeds, PCORs and other documents as required.

Develop and implement new office procedures. Prepare SOP manual for office.  Create interoffice forms and extensively formatted Excel spreadsheets for various purposes depending upon the need.

Attorney time entry and perform all aspects of client billing from pre-bill to final. Accounts Receivable/Accounts Payable.  Manage business bank account and client funds.

Feb 2007May 2008

Legal Secretary/Office Manager~$25/hour

Law Offices of Wm. K. Hogan

Estate Planning * Probate * Corporate * Taxation

Provide legal secretarial support, office management and paralegal support for sole practitioner. Duties include word processing, composing letters, researching cases and preparation of Judicial Council forms.

Prepare Trusts, Wills, Codicils, DPAs, AHCDs, Quitclaim Deeds, PCORs and other documents as required; Work closely with Probate and Superior courts (in various California counties); record and/or file appropriate documents with County Recorder; Internet research regarding case management/dates.

Develop and implement new office procedures. Create company letterhead, billing forms and extensively formatted Excel spreadsheets for billing/law office expense purposes.

Prepare time sheets and perform all aspects of client billing. Accounts Receivable/Accounts Payable.

Create marketing portfolio package.

Aug 2006Jan 2007

Litigation Secretary~$54k

Peterson & Price

Civil Ligitation * Commercial Real Estate 

Prepare and file documents with Superior, Federal, District and Appellate courts.  Preparation of new clients/matters.  Experienced in opening new cases with the court, paying appropriate fees, preparing all necessary documents with regard to the court's rules.

Preparation of templates to produce briefs, motions, discovery, interrogatories, proofs, exhibits, etc.  Excellent file management on the computer and hard copy.

Detailed, extensive court/attorney/client calendaring utilizing Outlook and its advanced features.

Coordinate and arrange depositions and mediations with court reporting services, JAMS and individual mediators.

Knowledge ordering and review tract searches, ownership searches, judgment and tax lien and UCC searches. Order corporate documents such as Certificates of Good Standing, Articles of Incorporation, surveys, real estate tax maps, and other title-related documents. Prepare and review mortgages, assignments of mortgage, and related financing documents. Prepare loan documents and related due diligence matters. Prepare and review closing documents.

Jul 1999Aug 2006

Temporary Professional~$18-25/hour

LegalStaff, Davidson Legal Staffing, Robert Half Legal & Others

Corporate Legal Secretary

Litigation Legal Secretary

Legal Word Processor

Executive Administrative Assistant

EXPERIENCED in the following Areas of Law:

Civil Litigation * Business Corporate * Transactional * Estate Planning * Probate * Medical Malpractice * Construction Defect *

Knowledge of rules, procedures and timelines relating to Superior, Federal, District, and Appellate courts.

Open, prepare, file and serve new cases and their related documents and fees; produce briefs, motions, interrogatories, etc., and Judicial Council forms; preparation of discovery documents and scheduling depositions, court reporters and mediators.Summarize deposition transcripts.Prepare Judicial Council forms.Preparation of exhibits and Bates stamping.Proofreading all documents.

Heavy dictation transcription and preparation of documents from attorneys’ notes.

Extensive calendaring.Entering timesheets.Maintaining monthly chronological files.Filing.

Intricate travel arrangements - air, hotel, auto.

Preparation and maintenance of Minute Books and corporate documents; SEC filings, etc.

Internet research of various state and local courts and agencies for filing court documents.

Dec 1996Dec 1998

Office Manager - $40k

J.A. Jones Management Services

Successfully managed the daily operation of a General Contractor's office.

Reception and office management duties

Prepare and issue Delivery Orders, contracts and supplemental agreements

Record and transcribe weekly Quality Control meeting minutes

Accounts Payables/Receivables

Prepare weekly certified payroll reports

Daily tracking and preparation of QC reports

Prepare expense reports - monthly for company vehicles and weekly for employees

Continually manage and upgrade all office procedures including word processing software and hardware, office equipment, supplies, policies and procedures manual

References

Christina Baker

Lucy Frederick

Darcy Chamberlin

William Hogan

SAMPLE DOCS

OBJECTIVE

My objective is to obtain a position where I can assist with secretarial administration, office management, marketing and other office related duties while working side-by-side with my superiors and colleagues to assist with the professional production of legal and other office-related documents, and to create an efficient office environment. 

PERSONAL SKILLS

Superior Organization and Time Management Skills

Confidence in Interacting with Members of Senior Leadership and Other Colleagues

Complete Understanding of Protocol with regard to Confidentiality

Exceptional Representative of the Organization

ADDITIONAL

Additional Employment History Upon Request

COMPUTER SKILLS

  1. Typing 80+ wpm
  2. MS Office 2007 & 2003 - Word, Excel, PowerPoint, Publisher & Access
  3. Windows XP
  4. Windows Vista
  5. WordPerfect
  6. Quickbooks Pro
  7. Peachtree
  8. Abacus
  9. iManage
  10. TimeMatters 9.0
  11. Legal Solutions
  12. Carpe Diem
  13. Timeslips
  14. Full Authority
  15. Compare Rite
  16. DeltaView
  17. DoxExchange
  18. Act!
  19. Quattro Pro
  20. E-Filing

PERSONAL INTERESTS

Cooking, gardening, entertaining my friends, and reading.

Horseback riding is a favorite of mine, as well as swimming and relaxing.

COMPENSATION

I am open to negotiation depending upon medical benefits, 401K, vacation and bonus package.  I have listed my previous salaries below.

SUMMARY

Experienced Legal Secretary/Office Manager/Executive Assistant seeking employment on a basis of either temp, contract or direct hire. 

First, thank you for taking time to consider me as a candidate.  I appreciate your interest. 

I have the experience, desire and ability to provide your organization with a highly successful, productive, professional team player.

I work hard and I work smart.  I multitask, prioritize and work well under pressure with minimal or no supervision.  I possess outstanding communication skills, both in written and verbal form, as well as strong planning, organizational and computer skills.

I am a punctual, professional and highly organized legal secretary/office manager/executive assistant.  I have the ability to perform and execute a multitude of tasks that include office administration, legal support, accounting and marketing.  A few of my attribues include preparing documents from dictation, creating correspondence, producing legal documents (with formatting applied TOCs and TOAs), court filings and creating and utilizing templates.

I work well with all personalities and make myself amenable to any given situation.As you will note from my history below, I was a professional "temp" for six years which provided me experience in various fields of law.  I have gained the respect of my superiors and co-workers.  I will succeed in my responsibilities in any given situation, with any type of personality.Additionally, I will “hit the ground running” and smoothly operate in any capacity where I am placed.

My computer skills are highly sought after.  I am fluent in the programs listed on this resume.  I have the ability to teach people aspects and shortcuts in various programs to utilize the programs to their full potential, as well as the ability to learn new functions as well.  Learning never ceases.

I am able to perform my job thoroughly, with confidence and a smile.