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Summary

Accomplished Administrative Professional with over 20 years of experience providing support to senior executives in complex multi-national organizations. Poised and competent - able to exercise independent judgment under pressure. Effectively manage across cultures in an international environment. Experienced working with highly sensitive materials and around confidential negotiations (IPO, mergers). Talent for quickly mastering technology.

Work History

May 2015Present

Chief of Staff / Executive Assistant to President & CEO

Lawrence General Hospital
  • Advisor and support to the President and CEO in all matters concerning institutional governance and relationships with the leadership of the Hospital. Serves as a resource of information to the CEO, Board of Trustees and Executive Leadership.
  • Manage administrative office staff in day to day operations for the Office of the President. Responsible for performance and development for direct and indirect reports within the administrative function. Provide coaching to assistants and executives for better partnering and synergy.
  • Manage CEO initiated special projects ranging from specific Board requests to activities impacting company culture, translating their vision into required product that is often confidential and time sensitive in nature.
  • Responsible for setting and balancing agendas, collaboratively create executive level content and presentations to ensure participants are prepared supporting management’s strategic initiatives.
  • Responsible for management and creation of coming year’s Annual Operating Plan (AOP), staffing the teams in driving the AOP, monitor and track progress of current year’s goals.
Oct 2012May 2015

Assistant

Philips Healthcare
  • Full administrative support for Vice President and General Manager of $1B global division, Connected Care Solutions.
  • Coordinate all aspects of global staff and leadership meetings.  Organize and manage all meeting logistics; collect and compile slides and other information, post to Sharepoint and follow up with management team on outstanding action items.  
  • Create and implement a pilot program for the administrative function within business unit; organized a 3 day workshop for the administrative team to focus on team building and skill gaps. Provided debrief of workshop outcome to management team and apply SMART measurements into yearly performance and individual development plans.
  • Establish and develop an internal communications program instituting standards for the business unit; execute strategies with group leaders that align employees with company and business-unit vision, strategy, priorities, initiatives, and accomplishments that engage employees in two-way dialogue. 
Aug 2010Oct 2012

Executive Assistant to President

Tyco International - Flow Control
  • Full executive support for the President of a $4B division undergoing significant change, including preparations for an IPO/spin-off announced October 2011 and subsequent merger announced March 2012.
  • Coordinate with an international executive team and employee base (70% of 15,000 division employees are outside the US). Manage complex calendar and travel arrangements for executive traveling 60-80% of the time, largely international, including emerging markets.
  • Ensure President is properly supported in presentations, including Board of Director meetings. Coordinate with public relations and other speech/meeting professionals on visuals and other materials; verify on site preparations before his arrival.
  • Responsible for all logistics/arrangements for 2011 visit of four Tyco International's Board of Directors to United Arab of Emirates. Handled all meeting and travel arrangements, including meetings with local management, an audience with the Ruler of Sharjah and other activities before and after their plant visit. Received Merit Award.
  • Member of core project team for planning and execution of destination Global Leader's Meeting for top 200 leaders. Designed and facilitated meeting with 3rd party vendors, contracts and logistics.
  • Manage division space/facilities, coordinating with Tyco International Facilities Manager as appropriate to handle issues as they arise. Work with departments to forecast employee and contractor needs, proposing and executing space planning strategies.
  • Project team member in search for and identification of new corporate headquarters location when the division was planning its IPO; Worked with an external design firm to ensure space needs were met within parameters of Health, Environment and Safety requirements.
  • Represented the division in managing Tyco International's 2011 United Way Campaign, reaching an unprecedented 100% participation within headquarters; collaborated with other segment representatives to organize Day of Caring event with segment Presidents and employees enforcing the "One Tyco" corporate initiative.
Nov 2009Aug 2010

Executive Assistant (Contractor)

Johnson & Johnson
  • Supported 24 Directors and Managers within the Information Technology Sourcing; managed their calendars, made travel arrangements & prepared presentation materials.
  • Maintained filing systems and databases, providing support with the eICD (contracts database) ensuring processes were followed correctly and pertinent data was uploaded to the system.
Jun 2008Apr 2009

Executive Assistant to Chief Human Strategy Officer

The Medicines Company
  • Full administrative support for the senior executive responsible for Human Resources for entrepreneurial company in rapid stage of growth.
  • Prepared presentation materials for high level meetings ex: Board of Directors, Management Committees, Compensation Committee meetings.
  • Functioned as the budget coordinator for the department including management of expense reports and purchase orders, coding and reconciliation of invoices and tracking of project management costs.
Apr 2000May 2008

Executive Assistant

Philips Healthcare Systems

Assistant to Chief Technology Officer (CTO) (11/05-5/08)

  • Full administrative support for the Chief Technology Officer of the $8 billion, 37,000 employee, division of Philips Electronics.
  • Web Master for the office's intranet site working with senior managers within Healthcare organization.
  • Provided project support for Clinical Research Board Vice President; met with research sites to discuss finances, creation of database using Sharepoint to store information such as master research agreements, budgets and project outcomes.
  • Coordinated Research and Development events of between 80-300 employees; assisted with logistical arrangements and budgets. Received "Employee Recognition" Award for contributions to the success of the Innovation Excellence Dayand recipient of Spot Awards for other meetings.

Assistant to Chief Financial Officer-Cardiac & Monitoring Systems (5/02-11/05)Primary administrative support for the divisional Chief Financial Officer and other Senior Finance staff.  Committee member on 24 month project to outsource a majority of the finance & accounting department from Andover, MA to Chennai, India.

Assistant to Vice President and Director of Business Development (2/01-5/02)Administrative support for executive as Healthcare Solution Group of Agilent Technologies was divested to Philips Electronics; stayed through merger and continued career at Philips.

Marketing Assistant (4/00-2/01)   

Supported the Marketing Communications and Learning Products Group within the Cardiac business unit of Agilent. Managed and maintained all aspects of the business unit's trade shows.   Produced statistical reports measuring all communication programs and budgetary reports.

Education

20002002

BS

Daniel Webster College

Completed an accelerated Bachelor's program within 18 months.  GPA 3.83 out of 4.0.

Certifications

Project Management Certification Program - Current with completion 12/2016.

Northern Essex Community College

5 course certification in project management and aid in preparation for PMP exam. 

Management Skills for Admin Prof. - Completed Jul 2013

American Management Association
Gained deeper management and leadership skills to achieve continuous improvement.

Mastering Self-Leadership - Completed Jun 2014

Office Dynamics International
- Learned steps for developing the “leader within.” - Gained critical insights from experts in the administrative development world. - Multiply my value in the workplace and fostering stronger partnership with my executive. - Live with intent and a sense of mission. - Accelerate mindset vs. skill set.

Affiliations

Volunteer delivering food for the poor, Bread and Roses, Lawrence MA - 2015 - 2016.

Lead Room Parent, Franklin Elementary School, North Andover, MA - 2013 - 2014.

Girl Scout Leader - Heart of New Jersey 2009 – 2012.  Manage troop registration, meetings, cookie sales, and other special events and activities for troop #61156.

Woods Road School Home Association (WRSHA) served as 1st Vice President on the executive board.

Liasion with the Board of Education and Parents; Executive Sponsor to multiple committee chairs that organize various school, children and family events.

Member of International Association of Administrative Professionals 2001 - 2008.