Jervis Stone

  • Mona Kingston 7

Clerical Assistant II

Work History

Work History
2014 - 2015

Clerical Assistant II

Rex Nettleford Hall, The University of the West Indies, Mona, Jamaica
  • Administrative functions for a university residence, which houses 800 students
  • Prepared correspondences, reports, presentations and performed graphic design duties
  • Managed the Manager’s meeting schedule, flight arrangements, accommodation, etc.
  • Scheduled and attended confidential meetings
  • Prepared agendas, and transcribed or distributed minutes
  • Researched, compiled and manipulated data
  • Liaised with stakeholders – sponsors, guest speakers, event planners, etc. on Manger’s behalf
  • Proposal writing and sponsorship negotiation with sponsors for 10 major events per year
  • Helped to form and implement the company’s administrative policies
  • Assisted with budgeting for events and developmental programs for tertiary level students
  • Bookkeeping for fund geared towards student run initiatives
  • Project management for events, activities and programs implement by the Manager
  • Maintained confidentiality of files and data at all times
  • Dealt with a high volume of walk-in and call-in clients on a daily basis
  • Constantly checked fee payments by residents & pursued delinquents to make payments
  • Administered the signing or residence contracts and other related agreements
  • Performed all the graphic design work for the organization
  • Maintained the residence databases to ensure data integrity
  • Monitored the email account & responded to emails in a timely an professional manner
  • Performed general administrative tasks and other tasks as required by the Manager
2014 - 2014

Database Assistant

The Institutional Advancement Division, The University of the West Indies, Mona, Jamaica   
  • Collects, organizes and enters data it into the database and scans documentation to save as electronic files.
  • Checks database for changes and errors and make corrections. Generates reports and documents.
  • Train co-workers to access and navigate the database.