Work History

Work History
Aug 2013 - Present

Document controller         

Trans gulf internationalelectro-mechanical w.l.l company, Doha, Qatar
  1. MEP Project

Project Name: (2B + G + 52) Sinyar Tower Building @ West Bay Qatar

 Duties and responsibilities :

  • Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures as per company’s (ISO) quality standards.
  • Prepares correspondence, minutes of meeting, documents transmittal, requisition, etc. for submission and approval to main contractor.
  • Maintaining an up-to-date data record/master files for all related documents incoming and outgoing.
  • Receiving incoming documents and ensuring documents is circulated to the project managers, concerned staff and through email.
  • Ensuring document stamp’s (Received, Revised, Emailed, Distribution, Uncontrolled and controlled) is available to all documents as per company (ISO) quality standards.
  • Schedule and prepare project minutes of meetings with the assistant of project manager.
  • Correlating information relating to projects as well as coordinating with to other site projects and main office.
  • Type, copy, distribute and file the project correspondence, transmittal, meeting minutes, etc.
  • Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project manager.
  • Arranging document, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
  • Office administration duties, office furniture, office wellbeing, maintenance requests, and materials orders, etc.
  • Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
  • Ensure a cohesive team work with the office staffs, engineers and projects manager. Maintain excellent service ability to the entire team.

 

Jan 2012 - Jul 2013

Technical clerk 

Kharafi national company, Abu Dhabi , UAE
  1. Oil & Gas Project

Project Name: 2031 - Gasco Igd-Habshan-5 Process Plant

 1. Duties and Responsibilities :

  • To ensures the electronic and hard copies of controlled technical documents and drawings are in safe custody, properly maintained, and up-to-date by setting up effective document control system, giving limited access in electronic data files, replacing copies from old revision to new revisions of documents and drawings, updating records/registries files, securing tools (Document Stamp and PC) and locking work place.
  • To received Isometrics drawings from Project Engineering units for distribution and making sure required procedure is carried out such as preparing transmittal of received drawings, stamping of drawings as CONTROLLED/UN-CONTROLLED/OBSOLETE and taking concerned engineer and manager approval.
  • To setup hyperlink from scanned files and updating to master files of documents and drawings such as Technical Query, Documents and Drawings, Transmittals, Test Package Spools and Released drawings for AFC (AUTHORIZED FOR CONSTRACTION).
  • To performed scanning and uploading of controlled isometric drawings in the project online system (AMOG) and to save in technical specific folder for electronic filing used in order to give reference and easy access in viewing the controlled drawings within the project users.
  • To performed hard copies filing of controlled documents and setting up file label as per approved project format.
  • To deal with incoming and outgoing mails by doing immediate action on related works, issues and concerned.
  • To updated completed reports submitted by QC department using project online system.
  • To supports and coordinates with senior document controller and project teams in report generation, updating, Isometric marking, follow up, distribution and scanning of controlled documents and drawings, stamping, preparing correspondents and other related duties as assigned.
Dec 2006 - Dec 2011

Sales order processiong clerk     

Future pipe industries llccompany, Abu Dhabi, UAE
  1. Duties and Responsibilities :
  • To operate management ERP System called BAAN V.5, for order processing and creating technical item codes.
  • To ensure the created technical item codes in the system are correct by manually checking in the system.
  • To ensure the daily transactions are met and received sales order are booked or processed in the system on time.
  • To ensure all documents with proper approval and signed as per Company procedure and Audit purposes.
  • To give support and advice to all units concerned, clarification, doubts and problems related in Sales.
  • To do immediate action on circulated mail issues to reply with good approach and proper instruction as necessary.
  • To perform correct distribution of documents within the concerned units and departments.
  • To prepare monthly customer Sales Invoices for Accounts and Sales Office review and approval.
  • To ensure the completeness of documents is prepared before submission of Sales Invoices to the client as per Company procedure and Customer Agreement.
  • To give track pending Sales Invoices, Sales Orders and other related works.
  • To maintain an up-to-date electronic document and hard copy of sales order, invoices and delivery notes and other documents to make the information systematize, easy and accessible for daily transaction.
Jul 2005 - Jun 2006

Data entry staff/office clerk

Az contracting system and services inc. Company, Philippines
  1. Duties and Responsibilities :
  • To create accurate data records and reports (manual & computerised) in accordance with Company procedures.
  • To ensure that data is correctly entered, stored and maintained.
  • To interrogate data records (manual & computerised) as directed for accuracy, legibility or damage.
  • To prepare & type documents and reports accurately and efficiently.
  • To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.
  • To authorize or document materials movement, using computer.
  • To communicate with customers, employees, and other individuals to explain information.
  • To complete work schedules and arrange appointments for staff according to area needs.
  • To operate office equipment as required.
Sep 2005 - Dec 2005

Material operator/controller    

Wistron infocomm(philippines) corporation company, Philippines
  1. Duties and Responsibilities :
  • To supervise material receipt, unloading and placement in assigned storage location.
  • To check material received quantities & specifications against order documents.
  • To manage space and determine storage methods as per manufacturer's guidelines & Company safety procedures.
  • To maintain stock level of materials to ensure continuous availability.
  • To maintain the filing system and stock records as per Company procedure.
  • To maintain supplies of materials, in compliance with storage safety regulations.
  • To issue/distribute materials, products, parts and supplies to customers or co-workers as per Company procedure.
  • To recommend disposal of excess, defective or obsolete stock.
  • To control the fixed assets in the location assigned.

 

Education

Education
2000 - 2004

Bachelor of science in computer science

System technology institute (sti) college,  philippines
2000 - 2002

Associate in computer science

System technology institute (sti) college, philippines

Skills

Skills

  • Proficient to use Microsoft office application (Access, Excel spreadsheet, Word & Power point).
  • Basic knowledge in other computer application such as Autocad 2d & 3d, Visual Basic 6 And Photoshop.
  • Excellent knowledge in computer with basic experienced in computer assembly, troubleshooting and networking.
  • Able to work fast, multi-tasking, can work under pressure and can work in a busy office environment.