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Amira Bait Ishaq

Work History

Jan 2015Present

Personal Assistant to the CEO 

Takatuf Oman 

Office Management: writing and record keeping of all internal and external records, making travel arrangements, researched and prepared meeting agendas, and updating a reminder system for the acting CEO on a daily basis.

CRM System Task Force

Participated in the team in charge of the CRM system customization. We developed a workflow, agreed on role assignment, and trained the end users.   

Achievement 

Creating a step by step guide for end users 

Business Performance Committee Secretary 

Acted as the main focal point between department heads in Takatuf. Maintained the reports  submissions, recorded all relevant needed materials, and archived all meeting related documents. 

Achievement 

Developed the policies and procedures for the committee along with my line manager. 

Jan 2014Jan 2015

Executive Assistant to the Director General of Treasury and Accounts 

Ministry of Finance 
  • Office Management: writing and record keeping of all internal and external records, making travel arrangements, researched and prepared meeting agendas, and updating a reminder system for the DG on a daily basis.

Achievements:

  • Completed an Executive assistant hand book, which includes all the templates of the office operations to be used for future EA.
  • Put together a data base of all the critical contacts and business card database.
  • Established the task sharing system for the DGs office.

 Tender Committee Secretary: Monitored and reported directly to the Internal Tender Committee in the Ministry on the progress and updates in the tenders offered by the Directorate Treasury and Accounts.

  • Updating a reminder system for the DG on a daily basis.

Achievements:

  • Established a handbook for tender process to be used in the Directorate of Treasury and Accounts.

 

  • Project coordination: Served as the focal point of communication between the Directorate of Treasury and Accounts and the various consulting firms. The communication was mainly with three parties; the Internal Tender Committee, the committee serving each tender, and the Director General of Treasury and Accounts.

Achievements:

  • Establishing a handbook for all the templates for the reporting processes in the DG of T&A.
  • Coordinating 6 different projects.
  • Organizing communications and progress with 8 global consulting firms.
  • Created a database for all the information regarding the project progress to be easily viewed and edited by all team member is the DG of T&A.
  • Created mission and vision documents to the future communication or handover of the projects to other teams within the Ministry of Finance.

Education

Oct 2009Jan 2014

Management and Organizational Behavior 

Modern College of Business and Science 

Bachelor's Degree 

Volunteering 

Exchange Team Member

AIESEC 

May 2010- Oct 2012

Was part of the recruitment, selection, and candidate preparation for AIESEC Oman's Exchange Program. 

Achievement: 

Creating three successful exchange experiences for our candidates, and  documenting the experience as advertisement for the next recruitment phase where we matched 18 candidates.   

Long term Translator / Bilingual Interpreter

Environmental Society of Oman

March 2015- Dec 2015

Translated press releases, letters, and internal communication memo from Arabic to English and vice versa.  

Skills

6
Translation

Translated documents for the Environmental Society of Oman

8
Presentations

Experience in creating presentation in Powerpoint, Powtoon, and Prezi 

10
Technical Writing 

Trained in Technical Report writing. 

6
Project Management 

Experience in Creating Gantt Charts and using MS Project.