Wardrop Engineering – Feasibility Study Xstrata - Contract2007-2008
Project Coordinator – Feasibility Study/Document Control
Prepared agendas and recorded minutes for Management meetings, Feasibility Study Team meetings and Client Information meetings.
Directed administrative and project support efforts.Conducted in-depth business development research and complied the results for review by proposal team.Developed presentation and scheduled all Executive Level meetings and travel.
Collected and analyzed data for monthly, quarterly and final reports to ensure presentations to all levels of Management were accurate and in compliance with all ISO Standards.
Project responsibilities included, but not limited to: Setting up deliverables (drawings, specifications, reports, manuals, etc.), databases with budget hours and progress measurement systems, doubling, logging and distribution of all deliverables, progress reporting each week or as required against deliverables and project close-out/archiving.
Gathered, complied and reviewed Technical Specification Documents for various departments that were directly or indirectly involved, in our Feasibility Study.
Internal and external data channeled through me, I reviewed each document for accuracy, than converted it to the correct format prior to uploading into ProLog.
Successfully "turned the library around", which included Folders, Sub-folders, indexing and cross-referencing all materials, including assisting with writing and implementing Operating Procedures.
Further important responsibilities included liaison with the client to ensure timely delivery of all materials requiring hand-over and hand-over format, which I completed on or ahead of time.
The Fraser Mine Project was a substantial undertaking where time was of the essence; therefore, excellent organizational skills, combined with the ability to prioritize and track work schedules, was crucial.
Ontario Reality Corporation - ContractNov 2008 – April 2009
Senior Executive & PMP Assistant
Prepared bi-weekly time, expense and travel reports, managed invoicing and billing process; ensuring they were coded to the correct GL accounts.
Prepared agendas, presentations and recorded minutes for Management meetings.
Researched and initiated a complex tracking system for all accounts payable for various ongoing projects that were over budget.Due to this discovery we were able to recap funds from invoices that were paid multiple times.
Orbit Garant Ontario Inc.2010 - Present
Office/Project Coordinator & Procurement
Responsible for the Scheduling of our Research and Development (R&D) Project, including integrating all pertinent Project Documents.
Authority over all deliverables to Sr. Management, VP of R&D and Clients.
Created Communication Plan for all pertinent departments and key members of the project; thus, ensuring continuity between departments.
Liaison between Clients, Vendors and Colleagues.
Recovered funds in excess of $275,000 through extensive research and collection efforts.
Accountable for inventory and purchases of office, shop and general consumables.
Managed accounts payable, receivable and payroll.
Assisted the company Controller with month-end and quarterly reporting.
Oversaw administrative budget, prepared expense reports and credit card/bank reconciliations.
Negotiated and purchased all software application upgrades and trained staff in the use of general office duties and equipment.
Responsible for Human Resources (HR) functions pertaining to new hires, payroll and benefit administration.
I hold a valid Canadian Passport
Secretary for the Sudbury Basin Potters
2008 – Present
Event Coordinator – Sudbury Basin Potters