Engineering Department Assistant
JTI (Japan Tobacco International)
- Organization of daily agendas and meetings
- Organization of Department Manager and team members travels, ensuring travel arrangements, transfers, accommodations, insurance, etc., in line with the company travelling policy.
- Support the preparation for decision-making forums by preparing documents, briefing papers, reports and presentations for management meetings, functional meetings, etc.
- Provide consistent and quality support on certain Finance/Marketing/HR tasks, projects as needed.
- Translations for Head of Functions when needed
- Management and update of Car Fleet Database
- Raising Purchase Orders, following Business Cases and Contract approval process, updating the Trade Agreement file for Marketing payments
- Manage databases, directories.
- Provides support for typing materials, making copies
- Coordinates the Records Management process
- Handles all incoming calls and distributes incoming / organize outgoing mail, couriers, packages.