Hayley Brown

Hayley Brown

SAUPJ Administrator

Work History

Work History
Jan 2005 - Present

Administrator and PA to Executive

SAUPJ

Chairman's right hand and scribe

  • Supporting the SAUPJ chairman to comprehensively fulfill his tasks
  • Compiling a monthly column to be included in the SAUPJ newsletter
  • Numerous reports compiled on behalf of the chairman for Regional and Executive meetings and Mancom reports with national bodies
  • Writing correspondence to deal with queries and conflicts, e.g. issues that arise between the Jewish Board of Education and the Jewish Day schools
  • Developing fresh and innovative proposals and presentations
  • Building strong networks within various internal units – insure we are involved in the National Religious Leaders Forum of SA and South African Environmental Faith Committee
  • Consulting with other Executives, Rabbis and Board of Guardians
  • Assisting with the development of new opportunities for the movement.

Running of the SAUPJ office

  • Management of SAUPJ office -  Working alone (but in conjunction with others) to manage each and every aspect of the office of the SAUPJ which comprises of 10 separate Shuls and their members
  • Brand - Improving and alignment of organisation to meet movement's objectives
  • Meeting scheduling - responsible for arranging regular Regional and National Executive meetings, co-ordination and furnishing of agendas and minutes
  • Publications - Proactive sourcing of content from third party sites and stakeholders to compile content for monthly magazine and other publications.  Drafting for various stakeholders their monthly message, editing, layout, proof-reading and electronic distribution
  • Financial management - Management of association's expenses and petty cash.  Assisting with payments and management of Chairman's personal credit card.  Efficient management of expenses within agreed annual budget
  • Correspondence - Compiling minutes for all meetings, the co-ordiantion thereof and managing actions.  With the Chairman not being based at SAUPJ office, correspondence is primararily facilitated through email and dictation

  • Data Management - Capture, assist in tracing life cycle records, management of external data capture.  

Events management and coordinator

  • Representing the Movement at various levels nationally, local and internationally both within the Jewish community and beyond, acting on occasion as spokesperson and dealing with matters relating thereto
  • Managing a yearly event roster
  • Organization of all local and international conferences and events in conjunction with the local community:
    • 360° arranging of the Annual SAUPJ conference including managing overseas visitor invitations, their scheduling and travel arrangements
    • Coordinating SAUPJ representation at the World Union for Progressive Judaism Biennial Congresses and any other local and international Congresses attended by leading members of the SAUPJ
    • Setting up and running countrywide face-to-face meetings, rabbinic retreats, World Union conferences, executive meetings
    • Travel arranging for delegates and Executives, scheduling, agendas, circulating reports etc.
    • Catering arrangements
  • Training Seminars.

Support resource

  • Acting as a resource and support for programs i.e. education, cultural etc. which fall under the SAUPJ
  • Liaise with Netzer (youth movement) regarding the various programs held at Jewish Day and other schools
  • Gathering of news from SAUPJ congregations and affiliates to be disseminated to the WUPJ and their affiliates 
  • Dealing with press and other media as appropriate.
2001 - 2005

Self employed

Own
  • Contracting administrative and team coordination role for Road marking company
  • Sourcing of seeds (Moringa Oloifera) for a client
  • Project management on property renovation
  • Accenture project for CAN (data capturing)
  • Assisted in setting up a business venture.
1994 - 2000

PA / Administration / Personnel Agent

Peak Personnel Pty Ltd

Personnel Agent

  • Sourced job specs and candidates
  • Interviewed prospective candidates and facilitated placements.

Personal Assistant and Administrator

  • PA duties to 3 Directors
  • Assisted to screen candidates from advertisement responses
  • Placing and meeting deadlines for advertising
  • Typing and management of CV’s
  • Responsible for management of letters of appointment and correspondence
  • Organizing of functions
  • Managed the office IT requirements such as upgrades and webpage
  • Coordinating gifts to candidates 
  • Switchboard relief 
  • Debtors and Creditors
1993 - 1994

Professional Assistant to Head of Group Benefits

South African Mutual Life Assurance Society
  • Personal Assistant to Regional Manager, Group Benefits
  • Assisted Legal, Technical and Regional Managers
  • High profile position with demanding pressures
  • Co-ordination of Retirement seminars and workshops
  • Creative publication involvement
  • Client and Executive Liaison
  • Portfolio audit reports
  • General office role, Dictaphone typing and transcribing.
1992 - 1993

Personal Assistant 

Meridian Financial Services (Independent Broker)
  • Running of office
  • Setting up appointments and liaison with prospects and clients
  • All administration functions and correspondence
  • Maintaining client database and prospect funnel
  • Implementation of office systems
  • Monthly statistics and reporting.
1990 - 1992

Professional Assistant to MD

Stevens Marketing (Pty) Ltd
  • Complete control and running company in Director’s absence
  • Liaising with shipper’s overseas offices (Taiwan, Singapore, America and Great Britain). Shipment costings and tracking 
  • Management of a Sales Journal
  • Financial management with signing powers
  • Producing month end figures and statistics
  • Sales calls to existing clients, order taking and servicing
  • 360° client liaison
  • Stock control and stock taking
  • Financial management and month end
  • Managing banking across call accounts, letters of credit and telefax transfer payments
  • Working in liaison with foreign exchange
  • Operating a small switchboard.
1998 - 1990

New Business Officer and Financial

First National Western Bank Ltd (Wesbank)
  • New business fulfillment and client liaison
  • Assistant to the Business Development Officer
  • Advice on various financing options
  • Selling of Insurance and VAPS
  • Structuring financial deals with full motivation on larger deals to Management
  • Liaison and communication with dealers
  • Presentation on numerous financial packages
  • Involved in organizing functions
  • Training of new staff
  • Marketing a service.

Education

Education

Secretarial Tourism Diploma

Tecknikon of Witwatersrand

General Secretarial Diploma

Basic Drafting and Architecture Course

Academy of Drafting

Basic Architecture design course aimed at Property Project Managers

Writers Write

Writers Write by Amanda Patterson

Business professional writing course for blogs, books, presentations, reports 

Matriculation Exemption

King David, Victory Park

Secondary Education

Skills

Skills

General attributes

  • Ability to co-ordinate conferences and events  independently
  • Ability to build strong relationships with key stakeholders, influences and decision makers
  • Have established and cultivated relationships in service delivery, catering, publishers, press, venue hires etc.
  • Interpretation skills to align brief to required solution
  • High EQ – working in a highly political / religious field have been able to remain neutral and objective to meet needs of many.  Ability to diplomatically respond to highly sensitive and emotive issues, such as press releases -  Climate Change Conference COP17, The Russell Tribunal, SAFCEI (South African Faith Communities Environment Institute) re-release statement on Dali Lama lack of visa
  • Ability to build strong relationships with key stakeholders and influences be they Executives, members, leaders, government, ambassadors or donars
  • Effective problem solver through developing solutions and recommendations
  • Creative - Ability to create exciting content for columns, articles, reports.