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Summary

I have been in the Administrative arena for over 10 years.I am a well polished, take charge, detailed individual with strong communication and interpersonal skills.I have superb administrative skills; great organizational and leadership skills; excellent calendar management; ability to develop and/or prepare correspondences, reports, analysis, etc. for various meetings; create presentations, coordinate travel schedules, flights, hotel accommodations, meetings, etc.; maintain, assemble and compile material for presentations; I have superb computer skills; proficient with dictation (speedwriting) and Dictaphone.I have the ability to manage multiple tasks effectively and the ability to work in a fast pace, high-pressured environment, as well as great customer service skills and the ability to supervise and lead a team

Work experience

Aug 2005Oct 2008

Administrative Assistant

Supported Sr. Vice President and Vice Presidents of field staff; Maintained staff’s calendars and scheduled appointments; performed complex and confidential administrative functions including developing and typing written correspondences; coordinated travel arrangements via online travel portal; reconciled monthly T&E reports via online Accounts Payable system; responded to VPs and employee inquiries and address routine personnel matters; compiled data for monthly reports; submitted payments request and process vendor contracts for legal review and execution for field staff events, meetings or conferences; collected and compiled staffmonthly budgets; managed opening process for new offices; requested new accounts for new employees (American express card, id request, computer/laptop, blackberry, business cards etc); Assist in annual employee performance review process; distribute and assist in HR Communications regarding HR initiatives, detailed record keeping, database management and report preparation activities (Leadrouter, Searchrouter, Franchisee database, etc).

Jul 2004Jul 2005

Administrative Associate

MetLife (Adecco Temp)

Supported Legal Council for Securities Investments and Real Estate; prepared a broad range of legal documents, memorandums, pleadings, and other transactional documents via dictation or rough drafts; reviewed and corrected legal citations to ensure accuracy; maintained calendars; maintained office equipment and software; transcribed, dictated; composed routine correspondences for signatures; reviewed and distributed mail; maintained Attorney’s law library with updated materials, documents and references as needed; utilized Hummingbird system (a database where documents are stored and can be viewed by others in the department), Law Manager (a system that is used to kept a record of attorneys billable time), as well as inputting new matter numbers on cases, FileSurf (a system used to get information regarding a particular file) and Workshare Deltaview (a system used to compare and/or redline documents).

May 2002Jun 2004

Executive Administrative Assistant

Greenbrook Manor

Supported Vice President and Administrator of Human Resources; scheduled conference calls; managed and maintained human resources calendars (appointments, meetings, vacations and nurses and administrator on call); managed travel arrangements and noted calendars accordingly; monthly T&E reports; ensured all job applications and or supporting documents were completed properly before processing; completed and maintained criminal background checks, consent forms, W4 and I9 forms; processed and maintained purchase orders, and reconciled vendors accounts; ensured that employees licenses and certificates were kept up to date; processed and distributed mail; answered and directed telephone calls and followed up on inquires within a timely fashion; ensured office was staffed and maintained in a safe manner; maintained office supplies and equipment were available and in good working condition; supervised and directed all administrative procedures; developed and maintained rapport with personnel; processed and managed workers compensation claims, acted as a liaison between the employee, medical facility and insurance carrier.

Jun 2000Apr 2002

Lab Coordinator

Craig Adhesives & Coatings Company

Accepted delivery of all requested projects entering into company labs from customers and sales consultants; managed and assigned projects accordingly by way of numerical numbering system and follow-up to completion; generated bi-weekly reports for 12 chemist and monthly reports for 14 sales consultants; gathered and retrieved information from chemist and analyzed the products for the success of newly created products; kept Sr. Vice President and President apprised of various projects from chemist and sales consultants; generated quarterly reports for all sample shipments exiting our manufacturing department (for the controller), which assisted with our quarterly budget meetings which included bookkeeping and record keeping for billing purposes; maintained attendance records/vacation schedules, as well as sick and personal time for the entire technical team; updated ISO procedure manual and quality system records for chemist; assisted n the process of internal audits; sent out requested Material safety data sheets, technical data sheets and FDA requirement letters; assisted customers with technical questions; assisted sales consultants of updated information for open items; assisted in special projects on an as needed basis.

Jun 1999May 2000

Executive Administrative Assistant

University Heights Science Park

Assisted Vice President in the development of a Science High School; maintained calendars and contact database for four committees; maintained monthly T&E reports and budgets; gathered and compiled materials for various reports via internet and company’s library; informed committee members of meeting dates and special events at various locations; assisted in preparing meeting agendas; scheduled audio visual equipment to be delivered on an as needed basis; implemented and coordinated filing system; corresponded with the Board of Faculties of Newark High Schools and elementary schools; formatted and produced graphic documents by way of PowerPoint presentations; composed memos and charts; proofread & edit documents; orienteering for public schools and libraries.

May 1987May 1999

Executive Secretary

American Express Card Division

Provided administrative support to the Retail Travel Training Department; coordinated travel arrangements; calendar management; processed and reconciled T&E expenses; typed correspondences; assisted in the creation of course manuals; shipped course materials to specific locations; enrolled and registered participants for training; tracked participant attendance; sent out course completions memos; scheduled meetings and arranged conferences/meeting facilities; maintained attendance tracking ; maintained positive relationships with training participants; interacted professionally with all levels of the organization.

Education

May 2007Nov 2007

Certificate of Completion

American Business School
Sep 1983Jun 1985

None

Sep 1981Sep 1982

Certificate

Robert Walsh Business School

Certificate - Executive Secretary

Sep 1975Jun 1979

H.S. Diploma

Vailsburg High School

High School

Skills

Training Classes
 *Effective Business Writing *Critical Writing Handling Difficult Customers *Speedwriting * Dictaphone *Internet and Email *Intermediate Access * Advanced Excel *First Time Managers *HIPPA (Privacy Regulations) *Lead Router *Search Router *Effective Presentations *Time Management.*Ethics & Policy Training * Franchising as a business Strategy *Customer Relationship Management *Real Estate Agent (American School of Business) *Toast Masters (Public Speaking)
Computer Software
Microsoft Word, Excel, PowerPoint, Schedule Plus, Access and Imaging (scanning), Microsoft Outlook, Adobe Acrobat, People Soft, Lawport, FileSurf, Law Manager, WorkShare, DeltaView DOSF/DISS, DOSS, DisplayWrite III & IV, Windows: WordPerfect 6.0, Ami Pro, Lotus 123 Release 5,
Computer Hardware
Apple Macintosh, IBM, Wang, Syntrex, Dell, Gateway  & Compaq