Habib Rahman Amin

  • PD8, Kart-e-Naw, Kabul, Afghanistan

Procurement and Contract expert

Work History

Work History
Oct 2014 - Present

Procurement Agent

Procurement Agent,, Kabul Procurement planning Office of Management and submitting cost estimate/budget requirement for each FY quarter and annual to OFM for requesting budget. Assist in preparing procurement plan and budgeting, preparation of weekly work plan scheduling. Undertake efficient and effective mechanism for procurement of goods/service to the mission. Review and analysis of requisitions in the Global Acquisition and Assistance System(GLAAS); review of scopes of work(SOW); perform cost benefit/tradeoff analysis. analyze independent government cost estimate based on the prevailing market price and trend and advice findings to the technical office accordingly Prioritize actions after receipt of authorized procurement requests in accordance with mission criticality and instruction from my supervisor. Prepare RFQ/RFP solicitation document according to the requisition, getting approval from Contracting Officer to solicit the requirements. Solicitation of requirements on FEDBEZZOPS, GSA advantage, GSA e-buy. Use potential vendor's list for collecting quotation for requirements below $25,000. 00. Technically and financially analyzes of quotas/proposals according to Requisitions/SOWs and determine the best value to the government. Negotiate with vendors on quotes/proposals received Prepare Negotiation Memorandum and source selection memo for award of the contract Receive/get review of requester's and approval of CO in EXO Office. Prepare contracts in GLAAS in accordance with FAR, AIDAR and ADS when applicable. Administrate contracts by maintaining up-to-date contract files, prepares Contractor Performance Reports and execute de-obligation, accrual and award closeouts. Make Purchase Order and Purchase Order Modification in GLAAS(in accordance with FAR/AIDAR regulations) Conduct market research, recommend revisions to various contract provisions, and prepare other required documentation for filling. Keep appropriate documentation records:(a) to indicate the source & authorization of local procurement requests,(b) to facilitate the submission of vouchers(c) to track market trends within the economy Provided supporting documents to OFM for contractors' payments, accruals and de-obligations. Follow up with OFM on contractors' payments ensure that vendors are paid on time to avoid penalties and interest fees. Process
Apr 2014 - Oct 2014

Procurement Officer

Procurement Officer, DAI/ DAI/IDEA NEW was a project of USAID/Afghanistan for supporting Agribusinesses in Afghanistan to help for developing the economy. Afghanistan's economy is mostly relay on the Agriculture and most of the population is working in Agriculture field. USAID/DAI/IDEA-NEW project implement a lot of small and big projects of supporting agribusinesses for processing the agricultural products for final use. Responsibilities and achievements Achievement of planed objectives/targets for Procurement Section of IDEA-NEW Project within the time of Project extension by USAID/Afghanistan. Completed procurement actions and delivered goods/services satisfactory toward the grantees of IDEA-NEW within the Project period of performance. Successfully completed procurement actions for implementing unique projects of supporting agribusinesses in Afghanistan e.g. Procurement of Water Irrigation System from Indian, Procurement support for SMS Grant, Procurement of Waste Energy Plant and successfully usage and monitoring and some other projects support the agribusinesses in Afghanistan. Established BPAs for all those goods/services usually use for operational activities and awarded grants. Play key role as Procurement authority for purchasing large volume of printing services. Procurement printing services for all promotional grants/grantees awarded to the agribusinesses. Assigned as Senior Procurement Officer for managing two procurement officers performance. Provided instructions and directions for providing procurement support to assigned grants. Negotiated the prices with contractors and BPA vendors that reduced the prices of goods/services by 20%. Play a key role in the team that reduced all Grants' goods/services cost by almost 20% by using the strategy for informing seller that it will help in marketing of their goods/services. This will help them to increase their sails. Making procurement plan with Grant award committee for purchasing the required goods/services according to the grants and within the budget approved to be spent for purchasing goods/services. Support Grant manager in estimating the costs of goods/services required for the Grant implementation. Market search and analysis for availability and cost estimate of the grants' goods/services that support
Mar 2010 - Apr 2014

Contract Manager

GIZ-Project Implementation Unit
Procurement and Contract Manager,, Kabul/AF GIZ(German International Cooperation) is a federally owned organization. It supports the German Government in achieving its objectives in international cooperation for sustainable development. It helps people and societies all over the world to improve their life prospects and living conditions themselves. Based on Bone agreement by Germany, GIZ Project Implementation Unit(PIU) had been commissioned by German Federal Foreign Office for Support to Police Reform program in terms of construction of new buildings, Literacy and equipment support for Afghan National Police. PIU was an implementing partner for GPPT and EUPOL missions in Afghanistan. Key Responsibilities and Achievements: Provided technical support to German Police Project Team(GPPT) and European Union Police Missions for preparing annual plan for procurement of the goods/services for the MOI/Police Training centers in the RC-North and Central for support to police reform. Procured massive goods/services MOI/Afghan National Police requested and required equipment for supporting to reform police. E.g. Police Training Equipment, MOI/CSI Laboratory Equipment, Security IP cameras for all Police District buildings, Security measures for Police District buildings, Furniture for all training centers, Container houses for Literacy Classes, Stationary/office equipment, Household, Electrical equipment, IT Equipment, networking, Telecommunication equipment and networking facilities, Software and licenses and other requirements for MOI/ANP. Provided and managed catering services three times a day(Breakfast, Lunch and Dinner) for more than 10, 000 police in Police Training Centers. Managed to provide Laundry, Housekeeping services, Waste Water Management and facilitating training materials for Police in training centers. Member of the team that negotiated and drafted the above services contracts worth over€ 10m per annum for Police Training Centers in Mazar, Kunduz and Feyzabad. Managed to deliver massive quantity of Furniture, Household, IT equipment, Heating facilities and Stationary for Police to all Northern Provinces and districts even though located in the borders of Turkmenistan in Badakhshan Province. The furniture have been using in the Classes of Literacy Courses. As a team member negotiated and drafted the above contract worth up to€ 2m. Managed to provide Gasoline
May 2009 - Mar 2010

Procurement Officer

Afghan Wireless Communication Company
Procurement Officer,, Kabul/AF AWCC is a telecommunications company licensed to provide data and telephony Services in Afghanistan. Key Responsibilities and Achievements: Procurement responsibilities included direct and indirect materials such as telecom equipment, cell sites, mobile handsets, professional services, travel, recruitment, facilities, corporate services, IT equipment and logistical support. Procurement annual plan implementation based on the approved budget. Budgeting and preparation of cost estimate for upcoming projects and office internal requirements. Market survey, Pre-qualification, Potential vendors identification Developing sourcing strategies for the procurement of good and services required for AWCC's construction projects and purchasing of goods/services. Preparation and issue of RFQ/RFP/bidding/tender documents, determining technical and financial evaluation criteria for bids Negotiating with Vendors for products and services related to Manpower, Marketing Goods, and other Material purchases related to Telecommunication Industry. Commercial Evaluation of Bids Received based on pre-defined Evaluation Criteria. Preparation of Tender Reports based on consolidated Technical and Commercial Evaluations. Presentation of Tender Reports to Management for award of Contracts. Conduct due diligence and Quality Assurance on prospective Suppliers/Contractors and maintenance of Approved Suppliers' List. Preparation of Contract documents and Contract Negotiations. Order Placement Timing, Supply /Demand Alignment, Material Replenishment and Supplier Performance evaluation Defined Performance Measures for Suppliers/Contractors in conjunction with User group, Monitor compliance with contract terms and conditions, and invoke appropriate penalties for non-compliance. Developed a robust approach to identifying and managing disputes. Supplier/Vendor Performance monitoring, assessing and priorities setting. Standardization of Terms and Conditions used in various AWCC Contracts. Procurement of telecommunication hardware and software(routers, switches, servers) from major players like Cisco, Microsoft, Ericsson, Huawei, and Intel Technologies. Procurement of data center equipment, software licenses and associated components. Prepared and maintained Procurement Departmental Budget. Review, Implementation, and Maintenance of AWCC Procurement Processes and Procedures. Documentation and Issuance of RFQ/RFP/RFI. Analysis of Quotes and Recommendation for Award. Standardized and populated GSM Site Build Bill of Quantities. Led four procurement assistants assigned for regional offices for the procurement and logistical support in terms of building new sites and promotions. Delegating projects and tasks to junior staff Custom clearance management(international procurements
2007 - 2009


Afghan Institute of Business Management(AIBM), Nangarhar
Interpreter for BBA Educational manual(Part time), /AF Interpretation of English BBA manual and chapters to Pashto/Dari Proofreading of translated documents Typing of interpretation of BBA manual and chapters Crosscheck with students for further improvements
Aug 2003 - Dec 2004

Finance Assistant

Human Concern International(Canada)
Finance assistant, Peshawar, Pakistan Assist Finance manager in daily/routine works Petty cash management Processing payments of local purchases Cost estimate and forecasting monthly Booking the costs in Journal, posting cash book and bank book Checking and controlling of invoices for payment Coordination with all components regarding required fund and estimated cost Preparation of bank transfer sheets Preparation of payroll Asset and Inventory management Skills & Expertise Procurement/Budgets/Contract Negotiation/Contract Management/Supply Chain/Capacity Building /Project Management/Program Management/Communication in English and local language


2007 - 2009


Nangerhar Islamic University
2005 - 2009


Nangerhar Islamic University
2002 - 2003