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Education

Mar 2010Present

Certifications/ Continuing Education

New Horizons
19972001

B.A.

Hollins University
19921997

High School

St. Andrew's-Sewanee School

Work experience

Jul 2005Aug 2008

Legal Assistant

Newton Oldacre McDonald

Job Description:

  • Assisted paralegal with real estate closings (purchases and sales).
  • Checked title against underlying documents and worked with title company.
  • Worked with tenants, lenders and buyers to provide closing documents by deadline.
  • Created due diligence packages for buyers, tenants and lenders, both in paper copies and on CDs.
  • Responsible for tracking all purchases and sales after closing and delivering post-closing items to tenants, lenders and buyers by deadline.
  • Maintained computer documents on Sharepoint.
  • Managed legal department files and helped manage company files and storage.
  • Converted documents from .pdf or paper copies to Word documents using OCR software.
  • Substituted for the receptionist: answered phones, greeted visitors, processed incoming mail, stocked supplies, helped with equipment repairs, etc.

Accomplishments:

  • Renamed, organized and uploaded many older documents to Sharepoint.
  • Proposed purchasing OCR software for legal department; when purchased, it saved many hours retyping documents from paper copies.
  • Organized paperwork for legal entity formations into binders and established filing procedure for paperwork going forward.
  • Organized the post-closing process for both sales and purchases; created a universal checklist for both to ensure no documents were overlooked and no deadlines were missed.
  • Analyzed costs of production of bound paper copies of due diligence documents for lenders, tenants and buyers; calculated our cost to be approximately $75-$100 in materials, shipping and labor/time per binder.Received permission to convert department to electronic transmission instead (CDs or e-mails), reducing costs to $25 or less, as well as greatly reducing time spent preparing the documents and paper waste.
Oct 2001Nov 2004

Legal Secretary

CBL

Job Description:

·Created leases and other legal documents for shopping mall tenants.

·Processed leases for Landlord execution: reviewed leases for tenant-made changes, notified leasing agent, sought approval of business points from Vice President of Leasing, made copies of relevant paperwork, delivered to Senior Vice President for signature, updated department database.

·Received checks for fees and terminations.Recorded in Excel spreadsheet and forwarded to accounting.

·Attested, sealed and dated executed legal documents.Added relevant lease information into Access database to be shared throughout the company.

·Reviewed/audited bills from outside counsel.

·Copied tenant operation exclusives and restrictions from leases and maintained records for all malls (approximately 65 malls).

·Maintained departmental files (current and warehoused).

Accomplishments:

·Tested and implemented new software (DeltaView, Crosswords) for conversion from Word Perfect to Word.Engaged in preliminary reviews of other new software and consulted on database management.

·Recovered ½; gigabyte storage space on department’s drive by eliminating outdated computer files.

·Analyzed department production and duplicating costs and presented report to upper management.Report resulted in new, high-capacity printer which reduced downtime and increased productivity.

·Developed, designed and implemented watermark in Word to eliminate tampering with electronic copies of leases.

·Discovered billing errors from outside legal counsel saving several thousand dollars.

·Helped implement package shipping from online.Organized training regarding the same for leasing department secretaries.

·Listed all department procedures (in order of occurrence) for internal audit.

Aug 1997May 2001

Assistant to Vice Registrar

Hollins University
  • Registered students for semester classes bi-annually and updated records throughout the year.
  • Calculated student GPAs and wrote yearly report for athletic award committee.
  • Updated student information in Registrar’s Directory; helped print, copy, bind and distribute Registrar’s Directory.Sent applicable student information to campus newspaper.
  • Processed transcripts and grade reports.Organized student information into advising packets for professors.Mailed grades and transcripts to students.
  • “Built” classes in Banner: activated course number and title, assigned professor and scheduled room and meeting times.
  • Designed forms for student curriculum files.
  • Designed and published class schedules.
  • Helped implement database changeover from “College” to “University.”
  • Proofread catalogues and statistical information for publication.
  • Delivered registration materials to students.
20012001

Cashier/Store Operator

Celtel Internet Centre
20002001

Secretary / Assistant to Office Manager

Engineered Roof Systems
20002000

Intern

Virginia Museum of Transportation
19991999

Page

Roanoke Public Library (Hollins Branch)

Skills

MS Project 2007
Dreamweaver
CSS (Cascading Style Sheets)
MS Visio 2007
Photoshop (versions 7 - CS4)
Publisher 2007
MS Word 2007
SQL
Typing
Type 55-60 wpm. 
Banner
Lotus Notes
Sharepoint
Fortis
MS Access 2003
DeltaView
Adobe Acrobat
MS Excel 2003
MS Word 2003
Windows XP

Interest

VOLUNTEER SERVICE:

The Society for Creative Anachronism

Webminister (officer position)2009-Present

Chatelaine/Newcomer’s Liaison (officer position)2009-Present

Arts and Sciences Coordinator (officer position)2005

Sample Websites

Photoshop Examples

Objective

I am seeking a job in web design, graphic design, writing/editing or photo editing.  I am still in the process of taking classes/training in various Adobe graphics programs and MS Office, and I will add new skills to this resume as I acquire them.

Certificates and Certifications

Certifications

Dec 2009Present

National Career Readiness Certificate

State of Tennessee