Experienced administrative assistant with superior attention to detail and excellent time management skills.
Apr 2009 - Present
Administrative Assistant and Social Media Coordinator
Alpha Medical Group/Alpha Physician Search
Create company profiles on Twitter, Facebook, and LinkedIn
Post and update job information on all Social Network sites associated with the companies
Maintain Twitter, Facebook and LinkedIn pages
Responsible for data entry of new clients, candidates and job orders
Responsible for answering multiple phone lines and directing the calls to the proper department/recruiter
Organization of copying, filing, typing, answering phones, and distributing faxes.
Responsible for preparing presentations, flyers, and mailings
Organization of ordering supplies for the office
Jun 2008 - Mar 2009
Administrative Assistant, Property Accounting
General Office Duties
• Organization of copying, filing, typing, answering phones, sorting mail and distributing faxes.
• Maintain daily agenda, appointments and business contacts through Microsoft Outlook.
• Coordinate communications between internal and external clients.
• Monitor, approve and sign off on weekly timesheets for the Department.
• Schedule/coordinate business meetings, workshops, conferences, catering, and corporate travel.
• Process check requisitions, expense reports, other interoffice forms.
• Maintain department calendar to communicate quarter close key due dates.
• Manage the department portal page updates.
• Order department supplies and repeat orders for business stationery products.
• Organize and maintain the copy center/supplies for the Accounting Group.
• Process New Vendor Set Up requests in JDEdwards and coordinate vendor address changes and updates.
Jul 2005 - Apr 2008
Account Manager/Customer Service representative
Burgo North America
Daily order-entry for the warehouse and the mill, co-ordination of deliveries, and management of warehouse inventory
Responsible for the upkeep of files, client records and client relationships
Management of 2 consignment programs in CA- inventory upkeep, order entry, and invoicing
Jul 2005 - Mar 2008
Executive Assistant to CEO and Office Manager
Burgo North America
Responsible for all administrative duties for the office (supplies management, file upkeep, and general office duties)
Responsible for making travel arrangements for the CEO- airline reservations and hotel stays, as well as pick-up and drop-off to/from the airport
Responsible for management of the front reception area- meet and greet of all clients and all incoming phone calls on a multi-line system
Managed daily incoming and outgoing mailings and shipments both domestic and international
Dec 2004 - Jun 2005
Office Manager/Administrative Assistant
Sally O'Brien & Associates
Responsible for answering multiple phone lines and directing calls to the proper brokers
Produced flyers and brochures for real estate listings and open houses
Maintained all new client information and kept record of all weekly advertising
Tracked and ordered all office supplies on a weekly basis