Habib Rahman Amin - Procurement/Contract Specialist

Personal Profile

A hardworking, pro-active Procurement expert with an upbeat and positive attitude, who is looking for an opportunity to make a big difference in a program that, is covering vast operations in developing economy of Afghanistan. Possessing a track record of achievements and a proven ability to manage the vendor / supplier base to reduce lead time and cost where ever possible. The results driven and able to use initiative to develop effective solutions to any complex procurement requirement or related problems, whilst having an active and dynamic approach to work and getting things done efficiently. I am looking for a suitable senior procurement position with an exciting and ambitious office that offers genuine room for progression.

Special qualification

Excellent communication skills and excellent relationship building and interpersonal skills
Strong service orientation for internal and external clients
Sovereign appearance with internal and external clients
Strong analytical and organizational abilities with a flexible and detail oriented attitude
Efficient self-reliant steering of complex procurement processes and contract management
Efficient self-reliant steering of administration
Goal and solution oriented attitude
Excellent knowledge of procurement and contract procedures of EU and GIZ
Potential employee of GIZ Afghanistan (Awarded in 2013)
Excellent knowledge of procurement and contract law of Afghanistan

Work experience

Oct 2014 - Present

Procurement Agent

USAID/Afghanistan

Procurement planning and budget request for the requirements.
Undertaking efficient and effective mechanism for procurement of goods/services.
Review and analysis of requisitions in the Global Acquisition and Assistance System (GLAAS); review of scopes of work (SOW); perform cost benefit/tradeoff analysis
analyze independent government cost estimate based on the prevailing market price and trend and advice findings to the technical office accordingly
Prepare solicitation documents (RFQ/RFP) according to the requisition and routing for review and approval.
Solicitation of requirements on FEDBEZZOPS, GSA advantage, GSA e-buy.
Technically and financially analyzes of quotas/proposals, Negotiate with vendors on quotes/proposals and Prepare Negotiation Memorandum and source selection memo for award of the contracts.
Receive/get review of requester’s and approval of CO in EXO Office.
Prepare contracts, PO and PCO in GLAAS in accordance with FAR, AIDAR and ADS, administrate the contracts by maintaining up-to-date contract files, prepares Contractor Performance Reports and execute de-obligation, accrual and award closeouts.
Conduct market research, recommend revisions to various contract provisions, and prepare other required documentation for filling.
Keep appropriate documentation records: (a) to indicate the source & authorization of local procurement requests, (b) to facilitate the submission of vouchers (c) to track market trends within the economy
Prepare report for delivery of goods/services to process invoices of vendors.
Provide logistical support to the mission catering services order for different events of mission’s offices.

Apr 2014 - Oct 2014

Procurement Officer

DAIIDEA-NEW, Kabul/AF

Prepared procurement plan for the purchasing of goods/services within the timeline of IDEA-NEW.
Successfully achieved procurement objective with the timeline determined in procurement plan.
Completed the delivery of distinctive goods/services to Grantees e.g. Water Irrigation System and Waste Energy Plant and received satisfaction of end user.
Established BPAs for frequently needed goods/services to operate efficient and effectively.
Administer proper and effective procurement mechanism for undertaking the planed procurement actions.
Support PGC Director in estimating the costs of goods/services required for the Grants implementation.
Review of Procurement request, SOW, TOR and proposals in LOTUS and prepare RFQ/RFP/RFI for soliciting the requested goods/services.
Technically and financially analysis of quotes/offers for the solicited goods/services and negotiate with vendors.
Used effective negotiating mechanism with vendors for the offered prices that reduced the prices of goods/services comparatively by 20% in most of the contract.
Prepare BPAs, Contracts and Purchase Orders in LOTUS System and rout for management review and approval.
Conduct good/service delivery and ensure to have goods/service according to the contract. Prepare Receiving and Inspection Report for payment process.
Established proper filling system as hard copies and electronically.
Other procurement related supported provided by Program needs.

Mar 2010 - Apr 2014

Procurement/Contract Manager

GIZ-Project Implementation Unit, Kabul/AF

Technical and administration support to GPPT and EUPOL for Support to Police Reform Program in Afghanistan.
Prepared Procurement Plan for acquisition of goods/services for PIU Support to Police Reform Program in terms fully equipping police and built Police Infrastructures.
Procured massive goods/services to provide infrastructure and equipment for PIU Support to Police Reform Program.
Team member for negotiation and evaluation of construction contracts for building Police Infrastructure in Afghanistan. These contracts worth more than €200m
Negotiated, drafted and managed contracts for providing Catering, Laundry, Housekeeping and Waste Water Management services to 10,000 Police trainees. The contracts worth more than €60 for four years.
Negotiated, drafted and managed Gasoline supply contracts for all German Police Training Centers and other German built Police Infrastructures in RC-North and Central. The contract worth more than €30m for four years.
Negotiated, drafted and managed printing service contract for printing different Police Educational and Literacy courses books
Market research and analysis for Budget estimate & Preparation of Cost estimates to request fund from German Federal Foreign Office.
Sourcing the most economical and quality assured sources for procurement of Goods/Services.
Prepare RFQ/RFPs/RFI/BOQ and Construction Bidding document for solicitation on GIZ Procurement Opportunity websites and local websites.
Preparation and checking of bidding/tender documents, determining required quality and technical evaluation criteria
Work as a team member for negotiating contracts, prepare negotiation memo and source selection memo.
Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance
Prepare Purchase Orders, Construction Contracts, Service Contracts, BPAs and Consultancy contracts. Routing of all contracts to management in GIZ –HQ Germany and GIZ-Country Office.
Coordination with GIZ-HQ Germany for the submitted evaluation documents and providing the required and requested documents for clarifications.
Management and established payment control system for all contracts’ partial payments.
Support development of cost reduction/quality improvement plans, and other quality initiatives within all contracts.
Management of relationships between internal and external stakeholders to ensure awareness of and adherence to contractual obligations and foster mutually benefiting opportunities.

May 2009 - Mar 2010

Procurement Officer

Afghan Wireless Communication Co., Kabul/AF

Responsible for procurement of direct and indirect materials such as telecom equipment, cell sites, mobile handsets, professional services, travel, recruitment, facilities, corporate services, IT equipment and logistical support.
Prepared annual Procurement plan for implementation based on the approved budget and determined timeline.
Prepared cost estimate of goods/services to request sufficient budget for procurement of goods/services required for the operation.
Market survey, Pre-qualification, Potential vendors identification
Prepared RFQ/RFP and determined technical and financial evaluation criteria for solicitation of requested goods/services.
Commercial Evaluation of Bids Received based on pre-defined Evaluation Criteria, prepared negotiation memo and prepared Documentation of Award for the contracts.
Prepare Purchase orders and contracts and route in ACPAC System for review and approval of management.
Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance evaluation
Play a key role in the team that reduced AWCC’s site build cost by almost 15%.
Specially assigned for procurement and logistical support of AWCC’s marketing materials in all over Afghanistan which increased the sales margin.
Member of the team that negotiated and drafted the AWCC new building contract worth over $5m.

2007 - 2009

Interpreter

AIBM, Nangarhar/AF

Interpretation of English BBA manual and chapters to Pashto/Dari
Proofreading of translated documents
Typing of interpretation of BBA manual and chapters
Crosscheck with students for further improvements

Aug 2003 - Dec 2004

Finance Assistant

Human Concern International, Peshawar/PAK

Assist Finance manager in daily/routine works
Petty cash management
Processing payments of local purchases
Cost estimate and forecasting monthly
Booking the costs in Journal, posting cash book and bank book
Checking and controlling of invoices for payment
Coordination with all components regarding required fund and estimated cost
Preparation of bank transfer sheets
Preparation of payroll
Asset and Inventory management

Education

Sep 2005 - Jun 2009

B.A in Economics

Nangerhar University, Nangarhar/AF

Enterprise Economics, National Economics, Accounting, Money and Credit, Trade Law, Fundamental of
Law, Business Finance, Agricultural Ecnomics, Cooperative Law, Cost and Production, National
Economics, International Economics

Sep 2007 - Jun 2009

Bachelor in Business Administration (BBA)

Nangerhar University, Nangarhar/AF

Accounting, Management, Leadership, Communication, Business Administration, Financial Management,
Production Management, Cost and Analysis, Marketing, Market analysis, Behavioral Management

Dec 2003 - Dec 2004

Certificate in English Language

Kabul English language center (KELC), Peshawar/PAK

Completed advance level of English Language

Jan 2002 - Sep 2003

Diploma in Information Technology

wisdom House, Peshawar/PAK

-Software ( Windows 98/XP/Server, MS Office, In page, Internet )
-Designing Software ( Corel Draw , Photo Shop, Uleed )
-Accounting Software ( Quick Book, Peachtree )
-Hardware ( Assembling, Dissembling, Installation, partition, Trouble Shooting,
Networking)

Sep 1990 - Jun 2002

Graduation Certificate

Tarbia Islamic high school, Peshawar/PAK

Graduated from 12th Class of high school.

Proffessional Trainings

June 22 - June 26, 2015 SOW Essentials in Acquisition (SEA) , Bangkok/THA
Jun 29-July 1, 2015 Essential Elements of Fixed-Price Contracting,
USAID/Bangkok/THA,
2009 (10 days) Excel Function course, AWCC Kabul/AF
05/2010 – 07/2010 Procurement/Contract Training, GIZ-Kabul/AF
09/2012 – 09/2012 Essential in Procurement, GIZ Office, Kabul/AF

Skills

Procurement management

Leadership

Business Communication

Cost Estimate/Budget Preparation

Market Knowledge/Analysis

Contract Negotiation

Personal Hobbies

Cricket, Music and cooking

Reference

Annmarie McGillicudy Executive Officer USAID/Kabul/A F
Andrew Reese Executive Officer USAID/Kabul/AF
Nikhil Devicha Execuritve Office USAID/Temore Laste
Charlotte Susan Rupprecht CPG Director DAI/IDEA-NEW
Robert Jacobi Director DAI/IDEA-NEW