Elmira Lewis Hornbeak

  • Atlanta GA

Executive Assistant/Project Coordinator

Work History

Work History

2010 - Present

Chickasaw National Industries -

 Technical Services

Atlanta, GA

2013 - Present

Senior Administrative Assistant/Project Coordinator

Office of Information Technology

Senior Administrative Assistant/Project Coordinator: Provides stellar administrative support to Director of Information Technology, Associate Director and Deputy Director of Global Operations. Arranged complex on and off site meetings, using state of the art technology. Draft meeting notes and memos for distribution as well as proposed agency correspondence. Coordinate internal meetings, communications, and activities to support the mission of the Office of Technology. Coordinate Human Resources new hire and termination personnel actions. Edit and prepare presentations for senior meetings and external visitors. Served as Time clerk, submitting payroll and approved leave accountability. Effectively manage all fiscal commitments/obligations for fund cabling and budget projections for top profitability. Productively maintain document control and handle database management while meticulously tracking all project activities and overseeing the project team to assure top productivity and efficiency. Coordinate technical Purchase Requests, including vendor quotes, Purchase Orders and electronically approving receipts of equipment. Maintain an organized inventory log for shipments to specified countries including custom declarations. Purchase and maintain office supplies, purchase orders and training authorizations.

2011 - 2013

Executive Assistant

Office of the Chief Financial Officer
Executive Assistant to Chief Financial Officer: Lead Assistant to Chief Financial Officer, providing guidance to 3 Administrative Assistants. Primary point of contact for the Office of the Chief Financial Officer-streamlining federal investigation records Effectively coordinated a number of high profile meetings including Office of Inspector General, Federal Bureau of Investigations and Department of Treasury, including travel arrangements, vouchers, expense reports, meeting agendas and calendar scheduling to support the mission of the office of the CFO. Draft memos, departmental communications and correspondence to outside agencies. Successfully negotiated various vendor contract agreements, training requirements and payment for new and existing budget associates. Meticulously monitored and recorded detailed budget and expense reporting and filings while coordinating meetings on site and via Envision with the Health and Human Services remote agency. Maintained confidential investigations and records of the office of Inspector General and Federal Bureau of Investigations for ongoing processes and court appearances. Thoroughly monitored and followed-up on sensitive federal judgment liens and payment processes for clearance. Responsible for purchasing and maintaining office supplies, handling all purchase orders and managing crucial training authorizations.
2007 - 2011

Administrative Program Assistant

National Associates Inc
ò Atlanta, GAò Office of Workforce & Career Development: Administrative Program Assistant Primary point of contact for agency's credit card users and conference travelers. Monitored credit card compliance and usage following federal appropriations laws, appointed credit limits and increases for federal employees. Established and sustained best conference and local travel practices resulting in improved agency responsiveness. Utilized the Customer Relationship Management system for critical credit card and travel administration. Accurately reconciled contract conferences and travel budgets/budget percentages. Facilitated strong communication and coordination with credit card operations and international agency travel for federal employees. Collected performance data to triage issues for escalation as well as proposal engine with abusive and useable data. Maintained up-to-date information of agency best practices in order to work toward ISO compliance. Created and implemented key Standard Operating Procedures for credit card usage and conference travel. Route and edit communication clearance.
2004 - 2007


Advanced Federal Services

 Madison, AL

Financial Management Office: Administrative Assistant Administered comprehensive assistance and support to the Director, Deputy Director and Chief Financial Officer with day to day activities. Accurately and efficiently processed travel vouchers and expense reports while coordinating all office supplies and meeting schedules. Effectively created and updated budget spreadsheets, financial reporting, vendor agreements and expense reporting using MAC and ICE reconciliation. Fully assisted the Director in developing and establishing the business execution team while conducting extensive analysis of the requirements for mandatory budget process improvement within FMO. Additional Experience

Jan 2002 - Dec 2003

Technical Support Specialist

Axiom Staffing Group
Atlanta, GA:, Technical Support Specialist
1999 - 2001

Application Analyst

BISYS Document Solutions
Atlanta, GA:, Application Analyst
1997 - 1999

Client Implementation Analyst

BISYS Document Solutions Automated Data Processing
Atlanta, GA:, Client Implementation Analyst


Apr 2011 - Aug 2013


Strayer University

Masters of Business Administration

Aug 2000 - Dec 2002

Bachelor's of Applied Science

Mercer University

Organizational Leadership