Work History

Work History
Oct 2010 - Present

Owner

Creative Virtual Assistant

Are you spending too much time on the administrative tasks of your business instead of concentrating on building your business and making money? I will be your professional partner in handling the tasks you don’t have time for or don’t want to do. As an independent contractor, I offer strategic support in a collaborative relationship. Whatever you need done, you can rely on me to handle it professionally and with a smile! My over 20 years experience in a variety of roles – executive assistant, project coordinator, office manager – means that I can help you with a wide range of projects. Services include:

  • Microsoft office docs design and preparation
  • CRM administration
  • Set-up and maintenance of Wordpress website/blog and social networking sites
  • Webinar/meeting coordination
  • Travel arrangements
  • And more, just ask!
May 2009 - Oct 2010

Administrative Assistant to CEO

  • Administrative support functions for chairman
  • Special projects as requested by chairman
  • Screen email and phone calls
  • Arrange travel, including air, hotel and ground
  • Maintain calendar and private plane log
  • Prepare and submit expense reports
  • Compose correspondence
Oct 2008 - Jan 2009

Business Analyst

ChannelForce, a division of MarketSource, Inc.
  • Dynamically displayed data from Excel spreadsheet, assimilated creative solutions into PowerPoint reports and presentations
  • Analyzed results; summarized findings for client

Reason for leaving: Long-term project concluded; I was brought back on a contract basis for additional projects in February 2009.

Jul 2001 - Aug 2008

Assistant to Vice President, Research Analyst

Morpace Inc.
  • Supported vice president, performing assignments as requested
  • Designed impactful PowerPoint and Excel reports to creatively and concisely present data
  • Office administration (ordered supplies, coordinated hardware repair, candidate testing, controlled equipment inventory lists, coordinated invoice payments with accounting)
  • Supported team of senior researchers in managing large and complex projects for Fortune 100 clients
  • Analyzed results analysis and wrote reports
  • Assisted in preparing proposals and questionnaires
  • Prepared invoices and other documents required for jobs and proposals
  • Interacted with clients

Reason for leaving: Position eliminated due to company downsizing 20% of its workforce.

May 1998 - Apr 2001

Assistant to President, Project Coordinator

TERACOM Technologies
  • Performed ad hoc projects requested by president
  • Prepared and maintained records of corporate invoices
  • Designed, prepared and maintained IS production procedures manual
  • Obtained quotes; coordinated affiliate-wide installation of internet access
  • Performed research on Internet; compiled information; prepared reports
  • Reviewed terms and accuracy of contracts; prepared comparison reports
  • Organized registration of booth and attendees to trade shows

Reason for leaving: Company went out of business.

Dec 1996 - Apr 1998

Administrative Assistant to Branch Manager

EMA Services, Inc.
  • Established new branch office; administered branch office functions
  • Prepared proposals to clients
  • Member of consulting team at clients’ facilities
  • Reviewed office expenses, tracked budget

Reason for leaving: Branch closed.

Feb 1988 - Nov 1996

Executive Assistant

  • Performed administrative support functions for President/CEO, Vice President/Architect, Vice President of Marketing and Corporate General Counsel: screened calls, travel and conference arrangements, managed calendar
  • Drafted correspondence
  • Prepared, edited and proofread corporate contracts
  • Served on transition committee formed to identify logistics issues in the merger of two companies
  • Assistant corporate secretary: interacted with members of Board of Directors and shareholders; maintained minutes books; assisted in preparing and filing government reports
Sep 1976 - Feb 1988

Administrative Assistant to Executive Vice President

McCombs Corp.
  • Performed administrative support functions for Vice President/CFO
  • Assisted in preparing financial statements
  • As Director of Investor Services:
    • Determined and implemented system of procedures for departmental operations; created procedure manual
    • Supervised department activities and record keeping
    • Hired and supervised department staff; conducted performance reviews
    Reason for leaving: Company went out of  business.

Education

Education

B.A.

Scripps College

Skills

Skills

Adobe Acrobat

Microsoft Office 2003 and 2007

Word, Excel, PowerPoint, Outlook

Microsoft Windows XP and Vista

Interest

Have volunteered at community theater since January 2005.

  • Began running concession stand, then continually added to skill set with each successive production.
  • Have stage managed several productions, including: set up stage, organize set changes and props, run light board and sound system, ensure that cast members are present and ready, responsible for starting show.
  • Have also appeared in productions, including as featured performer.