Dedy Tua P Siagian

  • Jakarta DKI Jakarta
Dedy Tua P Siagian

Field Materials & Logistics Coordinator

Work History

Work History
Mar 2014 - Jun 2015

Sr. Field Materials & Logistics Coordinator & Expeditor

NDE Global Technical Pte Ltd

Project Ref                       : Modular Fabrication & Constructions

Assignment                     : Batam Fabrication Yard

Procurement 

  • Responsible for planning, organizing Field Procurementfor Projects in accordance with company and contractors requirements; and in accordance with established company policies and procedures.
  • Interface with engineering team to provide inputs, analysis in accordance materials or packages (steels, tubing, pipe, valve & flange, fitting, E&I, Mechanical Handling, and Rotating Equipment including subcontracting goods and services) supplier or vendor selection regarding to project required both long lead items and contractor items supplied, and ensure subcontracting procurement and contract objectives are achieved, delivered in cost within project budget..
  • Conducting assessment and audits for new supplier or vendor to be registered as Approved Vendor List during documents clarifications prior designation the selected qualified vendor or suppliers.
  • Sourcing of suppliers to support various engineeringdisciplines for bidding of projects , and post award activities of Expediting work of Packages, Equipment’s and Materials to assure receipt of right quality of goods and delivery on time as per project schedule. and assess, advice areas for improvement regarding to commercial risk and opportunities identified during the procurement process.
  • Prepared bids announcement for subcontracting services for goods and services (Scope of Works, Vendor Commitment, Materials & Services Source, Delivery Time, Quality, Pricing, HSE, and Local Commitment), and review vendor Quotation and Documents complete as per Bids requirements.
  • Manage and monitoring Project RFQs, Commercial evaluations, PO award, PO administration to final delivery and PO close out. And resolving of all commercial and Terms & Conditions issues related to RFQs and POs with suppliers both project Approved Vendor List and Non AVL. .
  • Review monitoring procurement process for company supplied and contractor materials and services supplied, and ensure registered purchase order, and advice alternative solution for outstanding purchase order.
  • Evaluate quotations, contractual terms and conditions to make recommendations to achieve cost efficiency targets and engineers requirements, and Carry out effective negotiation on short and long-term pricing and payment terms in compliance to project and company policies.
  • Manage procurements traceability to monitor purchaser order progress status both internal and issued to suppliers, and updated weekly procurement and purchase order delivery achievements.

Shipping, Logistics, Customs

  • Organize and plans materials (Bulk/Static Materials/Unit Packages) delivery methods (Airfreight/Sea freight/Heavy Lifts Chartering) from various vendor shop location both locally and overseas using formulate secure transports, time efficiency, and cost-effective solutions. And make sure materials delivery smooth implementation up to yard receiving.
  • Manage and monitoring materials daily delivery and receiving based on purchase order and procurement expediting progress.
  • Carry out daily inspections of received materials and packages to ensure conformance materials regarding to purchase order.
  • Conducting bidding and appointed 3rd party services for transportation of logistics and customs clearance agents to supports EPC projects based on project requirements.
  • Responsible to support EPCI Contractor materials supplied and importation documents process in accordance with import duty and other trade compliance as per Indonesia Oil & Gas customs policy especially Batam Free Trade Zone Customs Regulations.
  • Monitoring daily customs clearances process, and manage import duty exemption, VAT exemption, and others cost in accordance to importation. And ensure importation documents are completeness as per procedure. Conducting improvement process for outstanding importation to avoid delayed import release from port..
  • Monitoring daily warehouse activities (FIFO and Long lead Stores) in accordance with materials receiving, inspection, stores, and materials release (plates, tubular, pipe, flanges & fittings, bulks materials, consumable materials, spare parts and Long Lead Items). And coordinate with EPCI Contractor to manage materials lay down both indoor and open yard based on specification of materials handling requirements,
  • Monitoring and check obsoleted and scrap documentation to ensure correct approvals have been filled and applied
  • Supervise daily and weekly reports of the supply of materials, and ensuring are in good condition including segregate materials by category and specification as per project requirements before issued and released, and keep records for non-conformance receive (NCR) and OS & D materials for improvisation or exchange of material in accordance with the Purchase Order and project requirements.
  • Manage materials (packages, units and spare parts) which were in warehouse and open yard storage in accordance with materials ROS Date, and fabrication – construction required, as well as ensuring the readiness and preservation materials during the project progresses.

 

Expediting & QC

  • Compile registered purchase order from company and contractor including packages TBE & TQ for Execute from various vendors both locally and overseas, and identified priorities package by Categories, and early analyzing and identification delayed vendor or packages delivery commitments.
  • Monitor daily project performance to facilitate early identification and resolution of potential expediting related problems, changes, disputes and claims to avoid delayed productions and delayed package delivery. Report to project management on potential delay or claims situations from suffered by suppliers and attempt to resolve.
  • Liaise with QC inspector for inspections of materials or packages to identify non-conformance materials or non-conformance packages in accordance with project requirements. And arrange for and coordinate all material and equipment inspections at suppliers works as required and specifically in accordance with the suppliers Inspection & Test plans
  • Focal point to coordinate with contractor and vendor to arrange and attended packages kick off Meeting, pre-production meeting, FAT, pre-delivery Inspection. Coordinate with contractor or vendor to produce relevant package documents during package Production (Clarification Packages TBE & TQ, SDRL/VDRL, ITP of FAT Documents, and certification Test packages)
  • Monitor the daily progress of the POs both local suppliers and overseas suppliers until the products And Or services are received and invoiced. And make sure PO has relevant delivery term, production milestone sequence, shipping incoterm, transportation method from vendor shop.
  • Monitoring daily Inspection Release Note (IRN) and Material Receiving Reports (MRR) from QC Inspector (Company and Contractor) for any related materials issued order by company or contractor.
  • Ensure contractor or vendor early submission of productions procedure (welding, heat treatment, Testing procedure and inspection), and distributed the procedure to company engineer team and Inspector for review and to avoid nonconformance procedure.
  • Visiting supplier’s premises if required in order to check and inspect order progress status, and advice the contractor to improve premises of outstanding production process.
  • Coordinate with client QA/QC to attend Pre Delivery Inspections of major items to avoid any finding major punch list of packages (welding, heat treatment, painting, preservation, spare parts, packing, handling, etc.).
  • Review documentation Module Packaging and Preservation procedure, and make sure physically module preservation inspections and check the package onboard module are implemented with packages covered (wrapping, boxed) or sealed or coated by correctly preservation requirements prior delivery to avoid damage and corrosion.
  • Liaise from QC Department, Material Coordinator, and Head of Department relevant to the NCR (Non Conformance Report) and or OSDR (Over Shortage and Damage Report) for prior process of supplier's invoice payment
Sep 2012 - Mar 2014

Sr. EPCI – Material & Logistics Coordinator

Petronas Carigali Muriah Ltd / Petronas Carigali Overseas Sdn Bhd

Project Ref           : Kepodang Gas Development (Offshore) consist of                                                EPCI Topside and Wellhead Module Platforms c/w 8  Leg

                                 Jacket & 4 Leg Jacket, 20Km Line Pipe and 270Km

                                 Export Offshore Pipeline.

Assignment          : McDermott Batam Yards, Lamongan Shore Base &

                                 Offshore (DB30)

Procurement & Expediting

  • Responsible for planning, organizing Field Procurementfor Projects in accordance with company and contractors requirements; and in accordance with established company policies and procedures especially PTK 007 rev 2011.
  • Interface with engineering team to provide inputs, analysis in accordance materials or packages (steels, tubing, pipe, valve & flange, fitting, E&I, Mechanical Handling, and Rotating Equipment including subcontracting goods and services) supplier or vendor selection regarding to project required both long lead items and contractor items supplied.
  • Recommend and negotiate reliable sources of qualified existing and new supplier or vendor assure and receipt of right quality of goods and delivery on time as per project schedule., and Facilitate purchasing of major items, control price and delivery of goods procured. And conducting assessment and audits for new supplier or vendor to be registered as Approved Vendor List during documents clarifications prior designation the selected qualified vendor or suppliers.
  • Prepare RFQ, Scope of Work and Contractual for subcontracting services (Scope of Works, Vendor Commitment, Materials & Services Source, Delivery Time, Quality, Pricing, HSE, and Local Commitment) as per project required, and ensure subcontracting procurement and contract objectives are achieved, delivered in cost within project budget.
  • Manage and monitoring Project RFQs, Commercial evaluations, PO award, PO administration to final delivery and PO close out. And resolving of all commercial and Terms & Conditions issues related to RFQs and POs with suppliers both project Approved Vendor List and Non AVL. .
  • Review monitoring procurement process for company supplied and contractor materials and services supplied, and ensure registered purchase order, and advice alternative solution for outstanding purchase order.
  • Manage and monitoring daily materials delivery and receiving at field project based on daily procurement & logistics expediting forecast and priorities (long lead items, structure materials, piping, mechanical, rotating, electrical, instruments and bulks materials)
  • Monitor the daily progress of the POs both local suppliers and overseas suppliers until the products and or services are received
  • Manage priorities materials receiving at site which adjust to the ROS date materials to support the fabrication and construction activities in the yard.
  • Review monitoring procurement process for company supplied and contractor materials and services supplied based on PTK-007 procurement stages and the regulations, and ensure registered purchase order, and advice alternative solution for outstanding purchase order.
  • Focal points to arrangements packages Vendor Inspection & Assessments kick off meeting, FAT, and Pre Delivery Inspections in accordance with major items.
  • Monitor daily project performance to facilitate early identification and resolution of potential expediting related problems, changes, disputes and claims to avoid delayed productions and delayed package delivery.
  • Ensure that contractors and suppliers deliver to time on budget and to the required quality. And suggest change in manufacturing stages/ procedures to achieve better quality and fastest delivery in accordance with project planning sequences.
  • Coordinate with EPC Contractor (McDermott Batam Yard) for vendor inspection and expediting at Vendor Shop for Pre Delivery Materials Inspections (Major Packages or Units) to avoid punch list of packages (welding, painting, preservation, spare parts, packing, handling, etc.).
  • Closely interface with package engineer for analyzes technical data; design and materials take off requirements and reviewed materials take off (MTO) reports from contractor and compare with materials requisition based on drawing and package specification.
  • Ensure vendor early submission of manufacturing procedures (Welding, heat treatment and other inspection / testing procedures) and regularly distributed to QA/QC engineers and Package Engineers to avoid any non-conformance procedure.
  • Ensure that all required documentation is received from the vendor or suppliers in a timely fashion and specifically in accordance with the suppliers Vendor Document Register List(SDRL/VDRL)
  • Liaise with QC inspector for inspections of materials or packages to identify non-conformance materials or non-conformance packages in accordance with project requirements. And arrange for and coordinate all material and equipment inspections at suppliers works as required and specifically in accordance with the suppliers Inspection & Test plans
  • Coordinate with client QA/QC to inspect final prior delivery to avoid any finding major punch list of packages (welding, painting, preservation, spare parts, packing, handling, etc.).
  • Liaise with QC inspector for inspections of materials or packages to identify non-conformance materials or non-conformance packages in accordance with project requirements. And arrange for and coordinate all material and equipment inspections at suppliers works as required and specifically in accordance with the suppliers Inspection & Test plans
  • Monitoring and review the purchase order in accordance with Technical Bidding Evaluation (TBE) , ITP and Technical Qualification (TQ) of materials and packages, ensure procurement minimum percentage local contents (TKDN) achievement and realization according to purchase order or subcontract services.
  • Review procurement process of subcontracting services, and assess, advice areas for improvement regarding to commercial risk and opportunities identified during the procurement process.
  • Manage procurements traceability to monitor purchaser order progress status both internal and issued to suppliers, and updated weekly procurement and purchase order delivery achievements.

Shipping & Importation

  • Organize and plans materials (Bulk/Static Materials/Unit Packages) delivery methods (Airfreight/Sea freight/Heavy Lifts Chartering) from various vendor shop location both locally and overseas using formulate secure transports, time efficiency, and cost-effective solutions. And make sure materials delivery smooth implementation up to yard receiving.
  • Manage and monitoring materials daily delivery and receiving based on purchase order and procurement expediting progress.
  • Carry out daily inspections of received materials and packages to ensure conformance materials regarding to purchase order.
  • Conducting bidding and appointed 3rd party services for transportation of logistics and customs clearance agents to supports EPC projects based on project requirements.
  • Responsible to support EPCI Contractor (McDermott Batam Yard) materials supplied and importation documents process in accordance with import duty exemption (Master List/RKBI/Temporary Import Permits (Vessel Permits, Derrick Barge, Under Water Seismic Survey & ROV Equipment’s) and other trade compliance as per Indonesia Oil & Gas customs policy.
  • Monitoring daily customs clearances process, and manage import duty exemption, VAT exemption, and others cost in accordance to importation. And ensure importation documents are completeness as per procedure. Conducting improvement process for outstanding importation to avoid delayed import release from port..

Warehouse & Inventory

  • Monitoring daily warehouse activities (FIFO and Long lead Stores) in accordance with materials receiving, inspection, stores, and materials release (plates, tubular, pipe, flanges & fittings, bulks materials, consumable materials, spare parts and Long Lead Items). And coordinate with EPCI Contractor (McDermott Batam Yard) to manage materials lay down both indoor and open yard based on specification of materials handling requirements,
  • Inspects, Sorting and placing materials or items on designated storage area (Indoor and Open Yards) by use racks, shelves, or stacking according to predetermined sequence such as size, type, or materials code.
  • Manage materials (packages, units and spare parts) which were in warehouse and open yard storage in accordance with materials ROS Date, and fabrication – construction required, as well as ensuring the readiness and preservation materials during the project progresses.
  • Periodically checks for material handling support (forklifts, cranes, pallets, seals covers (flanges & Valves) and shelves) periodically to ensure that all material handling can be operated for safe handling operations.
  • Monitoring and check obsoleted and scrap documentation to ensure correct approvals have been filled and applied. And ensure submission letter obsolete or write off materials has been correct prior submitted to Indonesia oil & gas authorities for approval.
  • Supervise daily and weekly reports of the supply of materials, and ensuring are in good condition including segregate materials by category and specification as per project requirements before issued and released, and keep records for non-conformance receive (NCR) and OS & D materials for improvisation or exchange of material in accordance with the Purchase Order and project requirements.
  • Responsible to create and update materials reconciliation and balance materials reports to monitoring stocks, quantity, and balance materials including Non Conformance Report materials and reported to project manager and SCM Manager.

Marine & Installation

  • Conducted line pipe (coated concrete by Brodero Shaw) and pipe line (coated anti-corrosion by Brodero Shaw) materials inspections on vendor workshop to check and review materials prior delivery, and ensure line pipe and pipe line has been preserved by preservation procedure, and coordinate with QC Inspector witness preservation materials which is ensure the materials has been covered by coated, sealed and packaging as per preservation and handling packaging procedure to avoid damage, touch up finding, and corrosion prior delivery.
  • Review documentation Topside and Wellhead including 4 Leg wellhead Jacket and 8 leg topside module jacket for Packaging and Preservation procedure, and make sure physically module preservation inspections and check the package onboard module are implemented with packages covered (wrapping, boxed) or sealed or coated by correctly preservation requirements prior delivery to avoid damage and corrosion.
  • Coordinated with installation engineer, EPCI Contractor (McDermott Batam Yard) and ship-owners conducted vessel inspection and Audits to ensure that vessel has valid shipping operation, as well as make sure vessel equipment’s and Facilities including engines onboard are fit condition for supports offshore installation.
  • Prepare and manage materials and equipment’s list and stowing plans to be onboard to derrick barge, Cargoes barges and AHTS prior delivery to project site, and ensure all registered materials has Confirmed and records on manifest.
  • Coordinate with contractor and installation engineer to preparing Load Out Campaign (Jacket, Wellhead, Topside Platform and Line Pipe), and ensure all load out support equipment’s (Modular Multi Axle Trailer, Strand & Push Hydraulic Jacks, Water Pump Ballast, Barge (Cargo Launch Barge-CBL, Float Over Barge and Flat Top Barge)  has been inspects and have certified prior load out.
  • Coordinate with contractor and ship agency to organize and manage vessel mobilization (AHTS/LCT/Barge/Crew Vessel) movements schedule to forward material and equipment from offshore base to offshore site and return
  • Manage the materials control for offshore work and maintain relevant materials registered for contractor materials, subcontracted materials and equipment’s (leased equipment’s for installations supports , such as Hammer Pile, ROV & Diving, underwater welding equipment’s & Inspections, etc. ).
  • Preparing mobilization logistics personnel who will be heading to offshore based on Personnel On/Off Schedule, and ensure all personnel have been equipped with valid offshore work documents (BOSIET, HUET, and OFFSHORE PASSPORT) as per project requirements.
  • Manage and monitoring vessel mobilization based on work schedule, and materials & personnel transfers from shore base to project site, and also assists derrick barges during offshore installation.

 

Sep 2010 - Sep 2012

Site Representatives for EPCI - Materials & Logistics Coordinator

Mobil Cepu Ltd / ExxonMobil Oil Inc

Project Ref                       : Banyu Urip Block Cepu Development Project                                                                                                              consist of Onshore Production Facilities, 135km, Onshore Pipeline, 90km                                                            Offshore Pipeline and FSO Turret c/w Mooring Systems

Assignment                     : Jakarta Head Office, Block Cepu Project Site 

Procurement & Expediting

  • Manage and monitoring EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) daily materials delivery and receiving at field project based on daily procurement & logistics expediting forecast and priorities (long lead items, structure materials, piping, mechanical, rotating, electrical, instruments and bulks materials)
  • Monitor the daily progress of the POs both local suppliers and overseas suppliers until the products and or services are received
  • Carry out daily inspections of received materials and packages to ensure conformance materials regarding to purchase order.
  • Manage priorities materials receiving from EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) at site which  adjust to the ROS date materials to support the fabrication and construction activities in the yard.
  • Coordinate with EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) for vendor inspection and expediting at Vendor Shop for Pre Delivery Materials Inspections (Major Packages or Units) to avoid punch list of packages (welding, painting, preservation, spare parts, packing, handling, etc.).
  • Prepared bids for RFQ subcontracting services for goods and services (Scope of Works, Vendor Commitment, Materials & Services Source, Delivery Time, Quality, Pricing, HSE, and Local Commitment-TKDN as per PTK 007), and review vendor Quotation and Documents complete as per Bids requirements.
  • Recommend and negotiate reliable sources of existing and new supplier or vendor, and Facilitate purchasing of major items, control price and delivery of goods procured. And conducting assessment and audits for new supplier or vendor to be registered as Approved Vendor List during documents clarifications prior designation the selected vendor or suppliers.
  • Prepare RFQ, Scope of Work and Contractual for subcontracting services as per project required, and ensure subcontracting procurement and contract objectives are achieved, delivered in cost within project budget.
  • Review procurement process of subcontracting services, and assess, advice areas for improvement regarding to commercial risk and opportunities identified during the procurement process.
  • Monitor daily project performance to facilitate early identification and resolution of potential expediting related problems, changes, disputes and claims to avoid delayed productions and delayed package delivery.
  • Ensure that contractors and suppliers deliver to time on budget and to the required quality. And suggest change in manufacturing stages/ procedures to achieve better quality and fastest delivery in accordance with project planning sequences.
  • Supported procurement team to analyze procurement local contents (TKDN) according to purchase order or subcontract services.
  • Create and prepare closing materials reports status to supply chain manager during project completion closing including supports for audits.
  • Coordinate with EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) to monitoring registered purchase order list from each contractors, and coordinate with contractor to improve outstanding purchase order to avoid delayed materials delivery.
  • Monitor the daily progress of the POs both local suppliers and overseas suppliers until the products and or services are received and invoiced, review the purchase order in accordance with Technical Bidding Evaluation (TBE) , ITP and Technical Qualification (TQ) of materials and packages
  • Closely interface with package engineer for analyzes technical data; design and materials take off requirements and reviewed materials take off (MTO) reports from contractor and compare with materials requisition based on drawing and package specification.
  • Ensure vendor early submission of manufacturing procedures (Welding, heat treatment and other inspection / testing procedures) and regularly distributed to company QA/QC engineers and Package Engineers to avoid any non-conformance procedure.
  • Ensure that all required documentation is received from the vendor or suppliers in a timely fashion and specifically in accordance with the suppliers Vendor Document Register List(VDRL)
  • Liaise with QC inspector for inspections of materials or packages to identify non-conformance materials or non-conformance packages in accordance with project requirements. And arrange for and coordinate all material and equipment inspections at suppliers works as required and specifically in accordance with the suppliers Inspection & Test plans
  • Coordinate with company and contractor QA/QC to inspect final prior delivery to avoid any finding major punch list of packages (welding, painting, preservation, spare parts, packing, handling, etc.).

Shipping & Importation

  • Organize and plans materials (Bulk/Static Materials/Unit Packages) delivery methods (Airfreight/Sea freight/Heavy Lifts Chartering) from various EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) vendor shop location both locally and overseas using formulate secure transports, time efficiency, and cost-effective solutions. And make sure materials delivery smooth implementation up to yard receiving.
  • Coordinate with EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, and LIPKIN LLC) to manage and monitoring materials daily delivery and receiving based on purchase order and procurement expediting progress.
  • Conducting bidding and appointed 3rd party services for transportation of logistics and customs clearance agents to supports EPC projects based on project requirements.
  • Responsible to support EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) materials supplied and importation documents process in accordance with import duty exemption (Master List/RKBI/Temporary Import Permits) and other trade compliance as per Indonesia Oil & Gas customs policy.
  • Monitoring daily customs clearances process, and manage import duty exemption, VAT exemption, and others cost in accordance to importation. And ensure importation documents are completeness as per procedure. Conducting improvement process for outstanding importation to avoid delayed import release from port..

Warehouse & Inventory

  • Coordinate with EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) material controller and warehouse team to monitoring daily warehouse activities in accordance with materials receiving, inspection, stores, and materials release (plates, tubular, pipe, flanges & fittings, bulks materials, consumable materials, spare parts and Long Lead Items).
  • And coordinate with EPC contractor (Tripatra JV Samsung Engineers & Constructor, IKPT, LIPKIN LLC) to manage lay down materials on each contractor warehouse both indoor and open yard based on specification of materials handling requirements, Inspects, Sorting and placing materials or items on designated storage area (Indoor and Open Yards) by use racks, shelves, or stacking according to predetermined sequence such as size, type, or materials code.
  • Manage materials (packages, units and spare parts) which were in warehouse and open yard storage in accordance with materials ROS Date, and fabrication – construction required, as well as ensuring the readiness and preservation materials during the project progresses.
  • Periodically checks for material handling support (forklifts, cranes, pallets, seals covers (flanges & Valves) and shelves) periodically to ensure that all material handling can be operated for safe handling operations.
  • Monitoring and check obsoleted and scrap documentation to ensure correct approvals have been filled and applied. And ensure submission letter obsolete or write off materials has been correct prior submitted to Indonesia oil & gas authorities for approval.
  • Conducted 130km onshore pipeline and 90km offshore pipe line (coated anti-corrosion by Brodero Shaw) materials inspections on vendor workshop to check and review materials prior delivery, and ensure line pipe and pipe line has been preserved by preservation procedure, and coordinate with QC Inspector witness preservation materials which is ensure the materials has been covered by coated, sealed and packaging as per preservation and handling packaging procedure to avoid damage, touch up finding, and corrosion prior delivery.
  • Review documentation Turret & Mooring Systems including Jacket Leg Packaging and Preservation procedure, and make sure physically module preservation inspections and check the package onboard module are implemented with packages covered (wrapping, boxed) or sealed or coated by correctly preservation requirements prior delivery to avoid damage and corrosion.
  • Supervise daily and weekly reports of the supply of materials, and ensuring are in good condition including segregate materials by category and specification as per project requirements before issued and released, and keep records for non-conformance receive (NCR) and OS & D materials for improvisation or exchange of material in accordance with the Purchase Order and project requirements.
  • Responsible to create and update materials reconciliation and balance materials reports to monitoring stocks, quantity, and balance materials including Non Conformance Report materials and reported to project manager and SCM Manager.
Mar 2008 - Aug 2010

Logistics Specialist – Drilling Operation Supports

Weatherford International / Seconded of Panalpina Oil & Gas

Project Ref                       : Offshore Drilling Campaign

Assignment                     : Jakarta Head Office & Balikpapan

Works with drilling & production team to insure the most efficient procurement, management and transportation of equipment for company’s storage facilities and well sites. And ensure that all aspects of inventory control are implemented in both planning, execution and transportation during drilling operation, and wells services..

Shipping & Importation

  • Prepare and manage materials managements of drilling based on drilling operation planning sequence, including preparation shore base, offshore services and logistics supports.
  • Conducting bidding and appointed 3rd party services for transportation, logistics, customs agents, and subcontractor’s services to supports drilling operation.
  • Organize and plans materials (Bulks/Static Materials/Unit Packages) delivery methods (Airfreight/Sea freight/Heavy Lifts Chartering) from various vendor shop location both locally and overseas using formulate secure transports, time efficiency, and cost-effective solutions. And make sure materials delivery smooth implementation up to site receiving.
  • Manage and monitoring materials daily delivery and receiving based on purchase order and procurement expediting progress.
  • Responsible to support drilling Contractor materials supplied and importation documents process in accordance with import duty exemption (Master List/RKBI/Temporary Import Permits (Vessel Permits, Rig/Platforms Clearance, Under Water Seismic Survey & ROV Equipment’s) and other trade compliance as per Indonesia Oil & Gas customs policy.
  • Review materials importation and exports/re-exports documentation ( PIB/PEB, Bill of Lading, CI/PL, Master List, Temporary Permits, Used Item Permits, Trade Licensed Compliance, Surveyor and Materials Contract Agreement) and ensure all materials list on customs declaration (PIB/PEB) is appropriate with the HS Code Tariff. And make sure all documents are complete as per import/export regulations and to avoid delayed released.
  • Monitoring daily customs clearances process, and manage import duty exemption, VAT exemption, and others cost in accordance to importation. And ensure importation documents are completeness as per procedure.

Warehouse & Inventory

  • Monitoring daily warehouse activities (FIFO and Long lead Stores) in accordance with materials receiving, inspection, stores, and materials release (plates, tubular, pipe, flanges, bulks materials, consumable materials, and spare parts). Inspects, Sorting and placing materials or items on designated storage area (Indoor and Open Yards) by use racks, shelves, or stacking according to predetermined sequence such as size, type, or materials code.
  • Coordinate with drilling contractor and field operation supports to manage lay down materials (OCTG Materials) , both indoor and open yard based on specification of materials handling requirements
  • Manage materials (packages, units and spare parts) which were in warehouse and open yard storage in accordance with materials ROS Date and drilling operation required, as well as ensuring the readiness and preservation materials during the project progresses.
  • Periodically checks for material handling support (forklifts, cranes, pallets, shelves and seals covers (Pipe, Tubing, Casing, flanges & Valves) periodically to ensure that all material handling can be operated for safe handling operations.
  • Supervise daily and weekly reports of the supply of materials, and ensuring are in good condition including segregate materials by category and specification as per project requirements before issued and released, and keep records for non-conformance receive (NCR) and OS & D materials for improvisation or exchange of material in accordance with the Purchase Order and project requirements.
  • Monitoring and check obsoleted and scrap documentation to ensure correct approvals have been filled and applied. And ensure submission letter obsolete or write off materials has been correct prior submitted to Indonesia oil & gas authorities for approval.

Procurement Expediting

  • Coordinate with vendor and contractor for vendor inspection and expediting at Vendor Shop for Pre Delivery Materials Inspections (Pipe, Casing, Tubing, Christmas Tree, and other Major Packages or Units) to avoid punch list of packages (welding, painting, preservation, spare parts, packing, handling, etc.).
  • Conducting Ensure that materials documentation is completeness received from the vendor in a timely fashion specifically with the suppliers Vendor Document Registered List(VDRL)
  • Monitor daily project performance to facilitate early identification and resolution of potential expediting related problems, changes, disputes and claims to avoid delayed productions and delayed package delivery.
  • Ensure that contractors and suppliers deliver to time on budget and to the required quality. And suggest change in manufacturing stages/ procedures to achieve better quality and fastest delivery in accordance with project planning sequences.
  • Create materials database for CMMS managements for 2 years spare parts of mechanical, E&I, rotating equipment’s, safety, process systems, marshaling, and etc. and ensure all database complete with vendor, spare parts specification and availability.
  • Supported procurement team to analyze procurement local contents (TKDN) according to purchase order or subcontract services.
  • Create and prepare closing materials reports status to supply chain manager during closing drilling operation including supports for audits.
  • Responsible to create and update materials reconciliation and balance materials reports to monitoring stocks, quantity, and balance materials including Non Conformance Report materials and reported to project manager and SCM Manager.
Jun 2004 - Feb 2008

Marine Logistics Specialist – Offshore Oilfield Marine Services

Wilhelmsen Ship Services A/S

Project Ref                       : Offshore Oilfield Support, Rig Towing, and AHTS &

                                             Work Barge Managements

Assignment                     : Jakarta Head Office & Balikpapan

  • Provide information of Vessel Operation Support Systems VOSS and update database
  • Responsible to supporting respond inquiry ports info and estimate vessel daily operations
  • Closely communication with local port administrator and shore base authorities for vessel and port operation permits
  • Organize and Plans vessel mobilization and movements by daily schedule as per work orders during project execution.
  • Responsible to provide supports documentation for boarding officer, crew, and agency administration
  • Preparing and review cargo manifests or vessel manifest, bill of lading, and customs declaration of cargo and vessel before submission to customs office for approved documents. And ensure all vessel documents, crew documents, and cargo manifest has been complete before submission to port authorities for approved sailing permits (SIB).
  • Prepare and submit vessel documents to related local authorities to have licensed and permits for new or temporary vessel operation based on local marine regulations.
  • Review work procedure for vessel operation, movements, personnel crew exchange, and materials transfers from or to shore base during project execution.
  • Coordinate with deck officer, project engineer and port captain to prepare vessel logistics (Fuel, Spare Part, Fresh Water, Consumable, and maintenance), and create monthly vessel logistics forecast as per vessel operation budget.
  • Prepared procurement bids for vessel spare parts, handling, and vessel repaired (Docking) in according to vessel requirements. And ensure procurement bids announcement including Scope of Works, Vendor Commitment, Materials & Services Source, Delivery Time, Quality, Pricing, HSE, and Local Commitment)
  • Procure and purchase spare parts in accordance with vessel requirements and selected qualified spare parts suppliers which are cheapest and fast delivery time to avoid delayed vessel operation.
  • Evaluate quotations, contractual terms and conditions to make recommendations to achieve cost efficiency targets and engineers requirements, and Carry out effective negotiation on short and long-term pricing and payment terms in compliance to project and company policies.
  • Responsibility to improved and identify marine operation having characteristics of complexity and difficulty of clients operation requirements, and Review project documents to evaluate and identify requirements of vessel operations.
  • Prepare list of materials to be onboard , and manage lay down materials on deck vessel thru stowing plans, and make sure all materials load on board has been safely handling in accordance with offshore materials loading/unloading procedures.
  • Coordinate with port captain, clients reps, shore base marine team to prepare load out of cargoes and sea fastening, and ensure load out & sea fastening team and Marine Warranty Surveyor follows the work orders as per client’s requirements.
  • Conducting company vessel owner and subcontractor vessel inspections and verification including ensure vessel valid documents, lifesaving, firefighting, and compliance to regulation and international standards covering tanks, hull, deck cargoes, and helideck prior to mobilize for project execution.
  • Responsible to provide ship documentations to comply operations permit according to local regulations, including permits for sailing permits, calling ports, and cargoes information’s.
  • Ensure offshore operations descriptions following code of conducts, and compliance Policy Company and compliance policy, also local regulations procedure.
  • Prepare and provide weekly marine operation reports to project manager and related departments
  • Ensure offshore operations descriptions following code of conducts, and compliance Policy Company and compliance policy, also local regulations procedure.
  • Prepare and provide weekly marine operation reports to project manager and related departments

Education

Education
Aug 2000 - Apr 2004

Diploma Computer Science & Informatics

Universitas Stikubank Semarang
Jul 1997 - May 1998

Sr. High School ( General Science)

SMU Methodist 7 Medan
Jul 1994 - May 1995

Secondary High School (General Science)

SMP Negeri 22 Medan
Jul 1989 - Jun 1994

Primary School

SD HKBP Nomennssen Medan

Skills

Skills

Representatiive Vendor Inspections & Expediting 

Materials Inspections & Expediting 

Drilling Tools, Equipments and OCTG Materials Inspections 

Warehouse, Inventory, and Assets Managements

Offshore Marine Services Supports

Topside Module Platforms and Jacket Leg Load Out and Transportation & Installation 

Offshore Shorebase & Logistics Managements 

Drilling Materials & Logistics Managements 

Engineering & Constructions Procurement 

Materials & Logistics Managements of Offshore Fabrication, Constructions and Installations

Certifications

Certifications

Tropical Basic Offshore Safety & Emergency – TBOSIET & HUET

OPITO & Wood Group

Port and Marine Services , Ship Management Operation Procedure

Barwil Unitor Ship Services –  Singapore

Supply Chain Managements 

Panalpina Asia Pasific

Supply Chain Procedure for Oil & Gas 

SKK Migas and Ditjen Migas

Customs Formalities Procedure for Materials Master List 

SKK Migas and Customs and Exercise Departments

Capital Project Managements 

ExxonMobil Oil Asia Pasific

Behavior Base Safety Management – BBSM 

HAZOP & HAZID for Onshore & Offshore EPCI 

Structure & Electrical Hazardous area for Oil & Gas Platform 

Text Section

Currently I am working more than 10 years with focusing on supply chains managements for freight forwarding , ship managements and Oil & Gas Project , my career beginning basic logistics operations and until today I have advance knowledge wider Materials & Logistics flow for project logistics execution by combining knowledge of procurements, engineering & constructions, expediting, shipping, and trade compliance (customs clearances & specific permits & licensed).

During I have 10 years of extensive working experience in freight forwarding and various Oil & Gas project services both offshore and onshore EPCI and Drilling. I focusing strength on delivering the most effective of project supply chains operation, procurement & Subcontracting, and logistics engineering operation within EPCI and Drilling project with Major strength included but not limited to decisive leadership , excellent communication skill, competent, strong team player. Negotiation skill, attention to detail, focuses on continual improvement, dutiful respect for compliance in all regulated environment which fundamental in logistics, and value chain execution. Thru current knowledge of supply chain practice, and clear vision to accomplish the company goals.