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Summary

Deby has 11 years experience  in Document Control/Records Management and Administration at Oil & Gas Industry, particularly with EPCI Projects. Deby has extensive experience in handling project documentation from project commencement up to project closed out. Also, Deby had experience in preparing procedure to improve   business process in Document Controller.

Deby is familiar with  IM (Information Management) requirements in Mega Capital Project managed by Chevron. Further, Deby is teamwork player, detail oriented and willing to do extra miles to learn new business process in order to fulfill stakeholder's requests. 

Deby has advance skill in computer application program, correspondence and coordination.

Work History

Aug 2013Present

IM Analyst

Chevron Indonesia Company

Handling incoming-outgoing project documents, Prepare report on deliverable progress, Assist IM Coordinator develop Procedures as required, Assist the Lead IM Analyst to update the DRS (Document Requirement Schedule) according to reference from respective discipline , Assist the Lead IM Analyst to set up DDM (Document Distribution Matrix) format ,Support JV Coordinator in manage JV Correspondence filing, Upload the native files through the EDMS – Coreworx, Assign document number request, Conduct Workflow for Document Review/Approval at EDMS – Coreworx as necessary.

Aug 2011Jul 2013

Document Controller

INPEX CORPORATION

Uploaded project documents/drawings through DMS – PIMS, Conducted and manage request for Squad Check (Inter Discipline Check), Provided support to document originator/reviewer/approver to use DMS-PIMS, Created PIMS Account for new employee, Allocated new document/drawing number via PIMS, Ensure all documents are prepared in line with valid template, Organize translation for correspondence, Manage filling for hardcopies correspondence and project documents/drawings, Distribute incoming correspondence, Upload incoming/outgoing correspondence through PIMS Software, Upload project documents/drawings through PIMS Software

Oct 2010Jul 2011

Document Controller

KSO PERTAMINA EP - PACIFIC OIL & GAS (Perlak) Ltd

Prepare and filing all correspondence (Letters, Minutes of Meeting, Transmittal), also filling Project Documents/Drawings , Handling for document storage service at 3rd party, Distribute incoming correspondence, Upload softcopy into documentum, Developing document numbering system and document control procedure, Distribute Project Documents/Drawings for review and approval, Return commented/approved documents and drawings to Contractor, Update Project Master Documents Register.

Mar 2010Oct 2010

Document Controller

PT TIMAS SUPLINDO

Update register for incoming and outgoing transmittal, Update Master Document Register, Distribute project documents/drawing for review/approval, Issue project documents/drawings to client (KEI), Update project documents/drawings keep for latest revisions (hardcopy and softcopy), Provide information to Project Service Manager regarding outstanding issued documents/drawings asper planning date on MDR, Update TQ register, Support Procurement Department for vendor documents control, Distribute comments on issued project documents/drawings from client (KEI) to respective departments.

Oct 2008Jun 2009

Document Controller

BHP BILLITON

Document Controller

Maintained update status for Engineering Documents and Drawings, Uploaded softcopy documents/drawings into documentum (document management system), Registered all uploaded documents/drawings, Distributed incoming drawings/documents to engineers for reviewing/approval,sent commented drawings/documents to Contractor, Provided new numbering for documents/drawings as requested by Engineers/Contractor

Feb 2005Oct 2008

Document Controller

CNOOC SES Ltd

Managed all documents related with SES Gas Project (Softcopy & Hardcopy), Prepared outgoing correspondence (memo, transmittal, letter), Distributed incoming correspondence, Distributed project document/drawing for engineer’s review, Updated Document/Drawing Register, Arranged travel plan for business trip, Prepared expense report, Prepared minutes of meeting (if required), Arrange meeting schedule, Coordinated with IT Helpdesk for any troubleshooting, Arranged transportation for onshore & offshore crew, Liaised between Contractor and Fleet Controller to arrange material delivery into site.

Key Contributions

1. KEY CONTRIBUTIONS TO CHEVRON INDONESIA COMPANY (IDD PROJECT)

    • Developed JVI Correspondence Procedure to provides clear procedure in handling correspondence to prevent inconsistency process related with Correspondence
    • Developed Comment Sheet Procedure to provides clear procedure for Contractor in providing response on Company's comments in their document

2.  KEY CONTRIBUTIONS TO INPEX CORPORATION   

    • Developed Working Instruction for PIMS Account Creation
    • Developed the Correspondence Control Procedure
    • Improve the system of receiving the incoming correspondence/documents/package via airmail and courier, by creating the Register to list all the incoming correspondence/documents/package and provide the signature space as transmittal receipt. This register is very useful to trace any incoming correspondence.

3. KEY CONTRIBUTIONS TO KSO Pertamina EP -PACIFIC OIL &GAS (Perlak) Ltd   

    • Improved process of approval circulation for Purchase Requisition (PR) by creating PR Routing Status Table and enclosed Routing Slip for all issued PRs and this tool is performed as monitoring and controlling.

    • Improved filing system for correspondence, ensure to keep all copies for outgoing correspondence (hardcopy and softcopy) including record in register.
    • Lead the project for transfer in-active documents to outside storage to keep space available for active documents.

4. KEY CONTRIBUTIONS TO CNOOC SES Ltd (SES Gas Project)

    • Demonstrated talent for quickly learning new tasks and completing assignments in line with schedule.
    • Contributed substantially to created and developed Filling Management System (Hardcopy & Softcopy, therefore all documents were recorded and traceable.

AWARDS & RECOGNITION

  • November 2016 - Certificate of Appreciation (Issued by Chevron IndoAsia Business Unit)

This Certificate is awarded in recognition of signification contribution to the successful completion of managing and delivering Bangka Information Turnover to KLO Operation and IDD Information Archive and System Decommissioning

  • September 2016 - Certificate of Appreciation (Issued by Chevron IndoAsia Business Unit)

This Certificate is awarded in Recognition of significant contributions to the successful completion of Bangka Information Turnover Stage-1 to KLO Base Business.

  • August 2016 - Certificate of Appreciation (Issued by Chevron IndoAsia Business Unit)

This Certificate is awarded in recognition of significant contribution to the successful completion of organizing and ensuring Project Technical Documentation are finalized and delivered

Education

Sep 1997Jan 2001

Diploma in Hotel Management

ARS International Academy of Tourism

Hospitality College

References

RICHARD SPENCER/FPSO Senior Contract Engineer at Total E&P Angola, Block 32, Kaombo Project, Singapore

Quote from My LinkedIn Profile :

"In Deby's capacity as a Document Controller, I found her to be a good and conscientious worker and therefore I would recommend her in same capacity to any new employer"

SONY HERNANTYO/Sr. Head of QHSE

Quote from Email :

Debby worked and reported to me during CNOOC-SES Gas Project in year 2003-2007.  She is quick learner and able to complete given task in timely manner. I wish the best for her career

Thanks & Best Regards
Sony Hernantyo
Sr. Head of QHSE
HCML BD Project

RICKSON LUMBANBATU

Quote from my LINKEDIN Profile :

"Deby has a pleasant personality that a team work needs. Smart, fast, deligent , precise and she eager want to know what will be next process and therefore she start to anticipate what will be needed. Very good in project administration documentation and give her support function with sincerely. I can this base on my experiences working with her in gas development project"

DAVID COOK/Lead Contracts Advisor at Chevron Overseas Petroleum (Cambodia) Limited

Quote from my LINKEDIN Profile :

I have worked with Deby on different projects at two different companies. Deby has always been professional, efficient, accurate, fast and complete in her role. I have always been able to count on the fact that Deby's support to the project would be done right and on time, and that she would ask all the right questions if anything unusual took place.

On a more personal level, Deby's cheerful and courteous outlook and friendly nature brightens the day for all around her. I wouldn't hesitate to bring her in to another project in the future if the opportunity arises.  

Skills

Soft Skill
  • Team player
  • Quick learner
  • Ongoing personality
  • Helpful
Hard Skill - Administration
  • Extensive experience in business process for document exchange process in Project/Corporate Organization
  • Fully understand of business process related with Administrative/Secretarial Function
  • Able to arrange correspondence translation
Hard Skill - Computer Application
  • Excellent computer skills; proficient with program application such as Microsoft Office, Adobe Acrobat, Internet, Microsoft Visio, EDMS consist of: Documentum, PIMS, Coreworx, Sharepoint  and able to learn proprietary systems/applications quickly and easily.

TRAINING EXPERIENCE

  • In 2013 attended OFFICE MANAGEMENT and FILING SYSTEM organized by IPDC (Indonesian Professional Development Centre)

  • In 2011 attended TRANSLATION ADVANCE PROGRAM TRAINING organized by KPSDM BPMIGAS
  • In 2007 attended IMPLEMENTATION OF ELECTRONIC FILING AND DOCUMENT SYSTEM FOR OIL & GAS COMPANY SERVICE organized by IPDC (Indonesian Professional Development Centre)