Reconciliation Specialist supports a region of over 700 properties, accountable for the preliminary review of all supporting documentation for their regions common area costs, real estate taxes, and insurance. Responsibilities also include building positive relationships with our landlords, ensuring lease requirements are met in a timely manner and within the budget constraints, as outlined in the lease.
Collect, verify to lease and prepare audit packets for Lease Analysts, for all Common Area Maintenance, Insurance, Real Estate Tax invoices, Landlord GLA calculations, tenant rolls, and any other additional supporting documentation required for the audit.
Maintain tracking and monitoring devices, i.e., spreadsheets and reports. Enter and update data pertaining to reconciliations for Common Area Maintenance, Insurance, Real Estate Tax.
Prepare and requisition payments for annual budgets resulting in an increase or decrease of monthly Common Area Maintenance, Insurance, Real Estate Tax payments within the guidelines established per the lease.
Respond to Landlord inquiries related to reconciliation audits and payments due or credits taken.
Proactively reach out and follow up with Landlords on a weekly basis regarding NNN package needs.
Research and prepare NNN information for more than 150 estoppels per year resulting from landlord refinance or sale of the property.
Assist in the annual recovery process by identifying sites with remedies outlined in the lease, writing letters to Landlords and ensuring receipt of any required outstanding items.