Special Events Coordinator/volunteer Coordinator
Canadian Paraplegic Association
Met with new and existing sponsors and organizing committee to plan event scope and format. Monitored budgets given by the Manager of Finance to make sure we stay within the allotted budget. Coordinated the Services like plan the set-up and tear down procedures, building and property services (audio, visual, technical, decorations and seating) Hotel and travel arrangements for special guests, seating plans, catering, signage, displays, security, emergency services Source entertainment options and activities for guests/ participants, receive, process and manage registration documents Design and implement public relations campaigns, respond to public requests for information. Recruit, coordinate, and train all volunteers for all events. Make volunteer duty lists and schedules for each volunteer 1 week prior to event, and host a 2 hour orientation meeting with a brief break down of each person roles and expectations. Attend trade shows, volunteer fairs to increase our database or potential people to sponsor or volunteer. Attend meetings, ordered the dinner and beverages, recorded and distribute minutes in a timely fashion. Runs errand to pick up and drop off things in regards to your event at that time ex. Auction items), meeting sponsors I worked extremely close with our small volunteer base as it was my responsibility to recruit, coordinate and train them all, and also listened to them and their needs as this shows respect and your volunteer base grows. I provide my volunteers with strong leadership skills, with the ability to think on my toes to fix and issues that may come up. Created auction signage. Negotiated pricing with vendors regarding wholesale billing and marketing procedures. Liaised with vendors to order and maintain inventory of office supplies.