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Cover Letter

Dear Chabot College Representative,

I was ecstatic to see that you are inspired to hire motivated and dedicated personnel. I am proud to state that I exude such qualities and am applying for the Theatre Management position. Moreover, I am seeking an administrative position within a company in which my managerial, customer, and secretarial services would be fully utilized. Therefore, I strongly concur that this position with the following duties would allow me to be at my best potential.

Overall, I am an efficient team player and a self-starter with a background in management and administrative support within start-ups and non-profit organizations. With my ability to coordinate the logistics of multifaceted day-to-day office activities and special projects, I am certain that my proficiency in computer programming (i.e. Microsoft Pro/Suite), along with my interpersonal skills would greatly contribute to increased productivity and excellent client relations on many levels. I bring exceptional problem solving, organizational, and time management skills and a proven capacity for meeting company objectives and demands with a high degree of persistence. Coupled with a flair for creativity and ability to critically evaluate the productivity, I feel confident that I have what it takes to hit the ground running and strengthen the Chabot College team!

To further acquaint you with specifics of my background, you may find my resume below for viewing purposes. If you feel there is a mutual interest, I would be more than happy to speak with you to learn more about your company, the requirements of the position, and how my qualifications would be a great fit. I am available on most Mondays, weekends and before 9am on weekdays.

Thank you in advance for your time and consideration. I look forward to hearing from you soon!

Much appreciation,

Champagne Hughes

 

Summary

Visionary and Enthusiastic Manager recognized for making significant contributions to the coordination and organization of a company's operations. Highly motivated and resourceful administrative professional with experience in non-profits and proficient in both oral/written communications. In-depth understanding of diverse client needs and business methodologies. Established record in effective organization and coordination of projects, special events, meetings and conferences. Self-starter with proven competency in driving projects to successful completion coupled with commitment and dedication. Strategic thinker consistently making significant contributions and multi-tasking to complete multiple competing deliverables in a deadline driven environment. Exemplary ability to seek out ways to improve processes and streamline operations.


SUMMARY OF QUALIFICATIONS

  • General Management
  • Relationship Management
  • Problem Solving and Critical Thinking
  • Project Coordination and Management
  • Budget Management
  • Strategic Planning & Analysis
  • Facilities Management
  • Event Planning and Customer Service
  • Scheduling and Travel Arrangements
  • Front Desk Reception
  • Clerical Operations and Organization
  • Spreadsheets and Word Processing
  • Records Management
  • Meeting Minutes and Preparation

Professional Experience

Jun 2015Present

Producer & Artistic Director

Dionysus Presents
  • Design and oversee the arrangement of each performance including theme development and integration of staff, guest, performers, and caterers 
  • Draft, monitor and track income, budget and expenses
  • Hire and Inspire the staff of DP to create the best possible product
  • Oversee and maintain the quality of all written and published material 
Jul 2014Present

General Manager

The Flight Deck
  • Schedule all groups using the Flight Deck: host, resident companies, members, renters
  • Manage all confidential information, contracts, paperwork and payments
  • Maintain and establish good relationships with host company and all renting companies
  • Design and manage effective systems for tracking all space usage
  • Manage insurance; liability, property, Directors & Officers, Worker’s Comp
  • Office management: maintaining and organizing supplies, organizing space, facilities management, managing copier and other office equipment, vendor relationships
  • Hire & train site managers & other short term staff
  • Manage office volunteers, interns and short-term staff
  • Financial: perform bank deposits, manage paypal & square, hold on to RWE bank card and authorize use to others as needed, reconcile department budgets, send and collect funds for invoices to/from all parties using a space at TFD
  • Manage maintenance of building including cleaning, garbage, supplies, maintaining relationship with landlord
  • Establish and manage partnerships with other external companies to help gather more revenue generating opportunities
  • Database systems and management with Public Engagement Manager
  • Plan, schedule and co-running Flight Deck Council meetings
  • Collaborate with Executive Director & Public Engagement manager to develop The Flight Deck brand
  • Act as the first point of contact for any emergencies at The Flight Deck
Sep 2012Oct 2014

Box Office Supervisor

Beach Blanket Babylon
  • Created company's first employee manual including training and development.
  • Assist with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Oversee daily office operations and train new staff on computer systems and telephone etiquette.
  • Produce weekly income sheets¬ and summarize daily reconciliations.
  • Cash handling, reconcile sales to takings, and undertake banking duties on a daily basis.
  • Manage the efficient running of all office systems, including computers, telephones, filing, promotional displays, stationery and other resources.
Aug 2010Aug 2011

General/Company Managment Fellow

Berkeley Repertory Theatre
  • Tracked periodic communication needed for priority contacts.
  • Fortified financial operations by preparing and reviewing company balance sheet, overseeing and reconciling company accounts, processing travel expenses and reimbursements,
  • Managed department cash/budgets, and performed light accounting functions
  • Designed and hosted company-wide events such as but not limited to meet and greets, company meetings, opening and closing night receptions.
Jun 2008Jul 2011

Program Director & Operations Manager

California NAACP
  • PROGRAM DIRECTOR
    • Managed executive calendar and coordinated weekly project team meetings.
    • Coordinated board and committee meetings, including schedules and information preparation and distribution.
    • Conducted professional relationships with the city of San Jose elected officials, educational institutes and neighboring community outreach centers for the development of informative workshops and activities
  • OPERATIONS MANAGER
    • Primary contact between vendors, visiting artists, and committee boards members.
    • Coordinated and managed company Opening and Closing receptions, tastings, and 2-day weekend festival workshops
    • Organized and performed office administrative tasks including all client correspondence, marketing, and general client service requests
    • Determined staffing requirements, interviewed, hired and trained new staff members

Education

20062010

Bachelor's Degree            

San Jose State University

Arts and Humanities, 2006 - 2010

Computer Software and Technology

  • Proficient in Internet and Computer Applications
  • Microsoft Office: Word, Excel, PowerPoint, Access, Outlook
  • Experienced in office equipment and administrative operations