Carly Randall

Summary

I am a recently qualified archivist with over four years of experience processing archival collections using CALM, ADLIB, Collective Access and MIMSY XG collection processing software seeking project-based assignments in order to enhance and diversify my cataloguing and project management skills. Specialising in late 19th century and 20th century special collections I have processed and catalogued archival collections in a wide range of formats including photographic material and negatives, analogue cassette tapes, CDs and DVDs, digitised images, webpages, slides, architectural plans and original sketches and works of art.

References available on request.

Education

Education
Oct 2010 - Sep 2011

Master of Arts (MA)

University College London

Professional preparation masters degree in Archives and Records Management. Modules completed: Principles of Archives and Records Management, Preservation, Records Management, Reading and Interpretation of Archives from 1500, Archival Description, Management Skills, Access: Policies and Practice, Advanced Preservation, MA Dissertation.

  • Grade: Pass with Distinction
  • Joint recipient of the Sir Hilary Jenkinson Prize for achievement on the course (2010-2011)

Work History

Work History

Archive Volunteer

Westminster Diocesan Archive

Duties as follows:

Assisted with the digitisation of parish registers and carried out the retro-conversion of 18th century correspondence registers using CALM, which included extracting and recording metadata in Excel to an agreed standard.

Jun 2011 - Present

Volunteer Archivist

King's Head Theatre

This is a part time voluntary position I manage in my free time. My role is to manage the development of a fledgling archive service at the King's Head Theatre in London, which involves developing policies for the preservation and cataloguing of company and production related records.

Duties as follows:

Implemented a digital archiving and preservation program to capture and record online reviews of King’s Head Theatre Productions and constructed a metadata scheme based on the Dublin Core standard to enhance the description and accessibility of digital content.

Assessed and selected appropriate open source cataloguing software (Collective Access) to convert existing finding aids from Excel to a searchable online database.

Completed a collection care assessment and implemented an action plan to repackage the collection and improve management of the storage areas and the intake of new deposits in line with national standards such as BS 5454.

Oct 2012 - Dec 2012

Archive Assistant

Horniman Museum and Gardens

This was a project-based cataloguing position at the Horniman Museum's Study Collections Centre in Greenwich, London. My role was to complete the full appraisal, cataloguing and repackaging of two major collections.

Duties as follows:

Arranged, catalogued and repackaged the personal papers of musician and educator Eric McGavin generating over 630 object records and 20 authority records using MIMSY XG software to ISAD(G) and ISAAR(CPF) standards.

Reconciled digital copies of existing records to their analogue equivalents for eventual upload to MIMSY XG.

Measured, catalogued and repacked a collection of over 250 oversize building plans to archival standards in line with the museum’s allocated project budget.

Handled internal enquiries relating to the collection.

Oct 2011 - Jul 2012

Assistant Archivist

Lambeth Palace Library

Duties as follows:

Appraised, arranged and catalogued the following collections using the CALM database:

During these projects I generated over 985 catalogue descriptions from fonds to item level to ISAD(G) standard and over 24 authority files for individuals and corporations to ISAAR(CPF) standard.

Other duties:

Liaised with external repositories and arranged for the donation and safe transfer of records and artefacts which were outside of the Library’s collecting policy.

Produced regular reports of my cataloguing progress for staff meetings and for the Library’s Annual Review and selected items for digitisation and use in outreach programs.

Supervised the reading room on a rota basis which involved monitoring CCTV, issuing reader’s tickets, managing a team of document production assistants and invigilating the use of restricted manuscripts.

Sep 2009 - Oct 2011

Archive Assistant

Lambeth Palace Library

Duties as follows:

Worked as part of the team in charge of the daily invigilation of a busy reading room, which included admitting researchers, supervising the use of manuscripts and equipment and producing material from strong rooms.

Catalogued archive collections to ISAD(G) and ISAAR(CPF) standards using CALM database software and assisted with the retro-conversion of hardcopy catalogues.

Trained and supervised new employees and volunteers in reading room policies, document retrieval, foliation, cataloguing and completing research enquiries using library resources.

Researched and answered enquiries from researchers weekly using library, archive and online resources whilst ensuring compliance with the Data Protection Act.

Invoiced and approved reprographics orders and digitised archival material and analogue surrogates using microfilm readers and professional digital camera equipment running Capture One software and Photoshop. This included making preservation assessments when selecting copying methods.

Oct 2008 - Aug 2009

Archive Volunteer

Royal College of Surgeons of England

Duties as follows:

Completed a full inventory of the personal papers of anthropologist Sir Arthur Keith and Professor which included correcting and updating the existing catalogue entries using ADLIB cataloguing software and repackaging the collection with the aim to improve preservation, retrieval and access.

Catalogued the papers of anthropologist Professor Frederick Wood Jones using ADLIB software.

Assisted with arranging material for exhibitions and outreach events.

Oct 2008 - Aug 2009

Archive Volunteer

Trinity Laban Conservatore of Music: Laban Archive

Duties as follows:

Planned, carried out and completed a digital preservation and audio migration project to convert approximately twenty five oral history interviews from audio cassette into digital formats using the open source software ‘Audacity’. I then catalogued the analogue and digital versions of the audio usingthe CALM database.

Skills

Skills

MIMSY XG Database user

I have catalogued two collections using MIMSY XG software. I can create new records, construct hierarchies, generate reports and link records via index and authority terms.

ADLIB Database user

I have catalogued two archive collections using the ADLIB database. I am able to create and edit records, link locations data and costruct authority files.

CALM for Archives Database user

I am an experienced user of the CALM for Archives database. I have catalogued multiple archival collections using this database. I am also able to import and export data in XML format, mass populate fields and index records using authority files and index terms.