Executive Assistant/Operations Manager
US Green Building Council
·Supported VP Conference & Events with all administrative tasks including coordinateing domestic and international travel, ground transportation and hotel accommodations for VP and Directors, preparing expense reports, board reports and assisting with presentation development.
·Coordinated and provided support for various meetings including the Greenbuild 2010 International Conference & Expo, IAEE Expo in New Orleans, ULI Conference in Washington DC, etc.
·Maintained VP’s calendar using Outlook, arrange meetings, conference calls and WebEx conferences as well as postponing and cancelling meetings as appropriate based on conflicts.
·Coordinated and maintained all departmental communications with internal and external customers/vendors; track action items through to completion; screening incoming correspondence including calls and rerouting as appropriate.
·Assisted with special projects as well as all administrative operations such as creating correspondence, fielding calls, word processing, record-keeping, processing billing/expenses, formatting presentations with embedded information (Excel, animations, etc.).Managed all departmental operational programs including standard operating procedures, contract management, tradeshow exhibitions, etc.
·Prepared monthly financial reconciliation of department budgets; created new systems for automating and streamlining budget reconciliation process; worked with organizational Finance Department to prepare subsequent budgets.
·Managed vendor relationships including general service contractor for tradeshows and annual conference & expo, negotiated pricing for services, approves final “look of show” signage and graphics, etc.
·Worked with Sponsorship & Expo Team to increase efficiencies in communication with sponsors and exhibitors at annual conferences & expo, to manage customer relationships and develop programs for increased partnerships.