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Motivated, hard-working, experienced business professional seeks next opportunity as an Administrative Assistant/Coordinator, Program Assistant or Program Manager in a corporate environment.


Maintaining Budgets
 Purchase Orders, Forecasting future projects, chargeback’s, debits, credits, final invoicing, formulas, month end balancing, etc.
Operating Systems
§  Advertising Information Exchange (ADIX), SAP, COMAR, Amicus Attorney
55-65 WPM
Computer Aptitude
Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, WebEx

Work experience

Project Specialist

Smith & Nephew Inc.

·Responsible for clerical, administrative and telecom services related to the Macrotexture project. Distributed and managed internal workload of eight temporary contractors. Oversaw all administrative functions pertaining to the processing of patient claims.

·Worked closely with Administrative Manager to contact payers concerning any aspects of patient billing. Worked with S&N international offices to compile international claims and route internally according to procedure.

·Effectively interpreted and input patient data from multiple sources to Smith & Nephew tracking and reporting systems. Responsible for approving medical claims/expenses related to the Macrotexture project. Worked with Administrative Manager to obtain executive approvals for special payments.

·Data Intern, responsible for logistical support in accumulating and analyzing data for assimilation into new database systems, as well as cumulative reports.

Apr 2008Present

Parts Advertising Coordinator

John Deere Agricultural Marketing Center/ Volt Technical Services

·Coordinate all creative production and media jobs for the John Deere Ag Parts Creative Team, Parts Catalog Team and Direct Mail Team.

oWork closely with the Parts Creative Manager to maintain the budgets and schedules for Parts Creative, Parts Catalog, Parts Guide and Direct Mail projects. Record project changes as they occur. Help ensure each team stays on track.

oSchedule and prepare reports and agendas for each Parts team’s weekly meeting.

oInitiate and draft all creative jobs in Adix workflow management software. Collect and include print quantities, distribution requirements and all pertinent job details.

oManage and update changing information in Adix to ensure timely completion and accurate tracking of all jobs.

oServe as the Parts liaison to the Advertising Operations Team to ensure consistency and efficiency in daily workflow processes.

oCreate Purchase Orders in SAP accounting database for all jobs to be completed.

oMaintain inventory updates for all jobs stocked and distributed from the central warehouse.

·Parts Creative Advertising – Assist the Creative Team in promoting John Deere Parts & Service for Ag Equipment through print, Web, radio and TV ads, audio/visual projects, collateral pieces, POP displays and dealer kits. 

·Parts Catalog –

oOver 488,000 catalogs are printed and distributed both to dealers and to customers directly 

  • Three Versions: US Cropping, LPO and Canada
  • Printed three times a year
  • Over 184 parts are presented in each catalog

oSchedule revision meetings between Marketing Reps and the outside vendor.

oRecord and track all information in Adix to maintain accuracy.

oEnsure the project stays within budget. 

·Direct Mail – Assist the Direct Mail Team in promoting John Deere Ag Equipment, Parts & Service through direct promotions and solicitations to targeted groups of consumers. Assist in obtaining consumer responses and transactions for the purpose of developing and prolonging mutually profitable customer relationships.

·Lead the Parts Guide Revision Project – Update the comprehensive print guide that John Deere dealers rely on to track over 300 parts available for Ag Equipment.

oMeet with Managers, Marketing Reps and the Production Team to plan required revisions in detail.

oSchedule revision meetings between Marketing Reps and the outside vendor.

oRecord and track all information in Adix to maintain accuracy.

oEnsure the project stays within budget. 

Nov 2007Apr 2008

Publications Coordinator

John Deere Agricultural Marketing Center/ Volt Technical Services

·Utilized multiple databases.

·Uploaded new pricing information and edited current entries.

·Collected and organized database updates for weekly pricing bulletins.

Nov 2006Nov 2007

Legal Secretary

Schmidt & Roswold, P.C.

·Opened new case files via the database and the physical filing system.

oOrganized physical files in three sections: Correspondence, Medical Record Requests, and Documents Supplied by Client.

·Answered multiple telephone lines.

·Interviewed clients regarding potential claims.

oGathered detailed information from potential clients regarding their incidents to prepare the attorneys for consultation.

·Assisted with Litigation Claims such as Personal Injury, Injury on the Job, and Medical Malpractice.

·Requested Medical Records and Bills.

·Prepared and sent correspondence letters.

·Obtained copies of police reports when necessary.

·Managed office supply inventory.

·Filed documents with the courts.

·Prepared Pleadings.

·Assisted with Accounts Receivable – Wrote the firm’s checks, employee paychecks and wire transfers.

Aug 2006Dec 2006

Administrative Assistant

John Deere Agricultural Marketing Center/ Volt Technical Services

·Served as Administrative Assistant to the Market Research & Analysis Manager, and to all four Customer Segment Managers and their employees.

·Assisted with preparations for a John Deere National Sales Meeting with over 700 attendees.

·Managed travel arrangements for managers, including hotel, flights and car reservations.

·Scheduled facilities and catering for internal meetings.

·Created Purchase Orders in SAP accounting database.  

May 2006Jul 2006

Marketing Sales Coordinator

Premiere Marketing Group

·Served as Marketing Sales Coordinator for a company that publishes brochures for home builders nationwide.

·Solicited and arranged appointments for the national marketing director.

Oct 2005May 2006

Project Specialist

Secretary At Law - Legal Temporary Agency

·Filled in for permanent employees in a variety of Law Firms in Greater Kansas City, MO and KS.

oAnswered multiple telephone lines.

oOrdered office supplies.

oOrganized files and tracked corresponding information.

oProvided dictation for firms and attorneys.

oReceived training in legal formats.


Michael Gustafson

Frank Navarra

Jennifer Schreier


Sep 2001Sep 2004

Southwest Community College

Took classes in 2001, went back in 2004