Assistant Program Coordinator
Responsible for coordinating several programs throughout the university's semester geared toward engaging the public community in scholarly, educational, and cultural learning opportunities. Coordinated a force of approximately 80 volunteers to assist at each event, ensuring quality programming is maintained. Trained and organized volunteers according to their skills and desired level of responsibility for each event. Responsible for arranging catering, room reservations, technical and audio visual setups, printed handouts for participants, transportation, and other logistical details as needed. Held accountable to produce budget projections for each event, and report on actual revenue and expenditures after close of event. Responsible for maintaining a high level of customer service to our volunteers, participants and to our vendors.
Also responsible for managing the finances of over 20 funds, including general funds, grants, endowments, and trust funds. Submit monthly budget reporting for each account, including budgeted, year-to-date, and projected figures. Maintain compliance with North Carolina State purchasing policies and procedures, ensuring all purchases are acquired according to state regulations. Manage individual credit cards awarded by the university, ensuring policies and procedures are followed. Manage and schedule student workers and volunteers. Create and maintain standing purchase orders for several vendors. Supervise the hiring of independent contractors, ensuring all hiring policies are followed, and that the contractor is paid in a timely manner. Manage travel accommodations, reservations, and reimbursements for entire department.