Anchene Grobler

  • Bronkhorstspruit MP

                             

Summary

Personal Information:

Name:                                                       Anchené

 

Surname:                                                  Grobler

 

Address:                                                   19 Leeuwfontein

                                                                   Bronkhorstspruit

                                                                   1020

 

Postal Address:                                        PO BOX 821

                                                                   Bronkhorstspruit

                                                                   1020

 

Contact Information:                              Cell: +27 61 475 6822

                                                                    E-mail: agrobler29@gmail.com

 

Birth date:                                                 29 October 1992

 

Identification Number:                           21029 0132 08 9

 

Marital Status:                                           Married

 

Nationality:                                                South African

 

Dependants:                                              1

Work History

Work History

Jul 2013 - Present

Financial Assistant

Broll Property Group

Portfolio:

  • Bella Mall (18 477 sqm):
  • 34 Retail Tenants
    • Flamwood Walk (19 998 sqm)
  • 22 Retail Tenants
    • Flamwood Value (5 994 sqm)
  • 6 Retail Tenants
    • Sterland (11 988 sqm)
  • 16 Retail Tenants
    • The Club (5 900 sqm)
  • 3 Retail Tenants
  • 1 Commercial Tenants
    • The Club Retail (6 699 sqm)
  • 10 Retail Tenants
  • 2 Commercial Tenants

Current Responsibilities:      

  • Budgets (1,2 and 5 years)
  • Forecast
  • Advance Excel work sheets
  • Pivots
  • Data Mart
  • Utility Recons
  • Manage financial income (Management & Admin Fees)
  • Manage Financial Expenditure
  • Reconciliations of Accounts
  • Prepare reports and Statements for management
  • Reconcile General Ledger Accounts
  • Create Expense report
  • Creditors
  • Prepare monthly income statement comments
  • Monthly accruals
  • Capturing of journals approved by CM
  • Orders
  • Pre-Statement Check
  • Recovering of expense payments from tenants
  • Tenant Turnovers and Certificates
Jul 2012 - Jun 2013

Admin Assistant

Broll Property Management

Responsibilities:

                                          

  • Types and assembles a variety of documents including memos, letters, and reports.
  • Files correspondence, memos, records, and reports. Maintains files.
  • Receives, reviews and pays all invoices
  • Compose correspondence, reports, forms and other documents independently or from transcribing machines, notes, or general instruction from management
  • Interprets Company policy on routine administrative matters and explains procedures to others
  • Makes appointments, coordinates meetings and schedules conference rooms for management using an on-line calendar system
  • Establishing filing systems for accounts payables, purchases orders, equipment inventory
  • May develop and maintain computerized spreadsheets and database to enter information and generate reports
  • Create Lease flows from signed agreements / cessions / addendums
  • Create Offer and Lease Documents
  • Complete Lease Tracking LAF
  • Link Lease Tracking flow to Broll-online and process relevant Debtor journals
  • Notify meter readers on Lease Tracking of change in tenancy
  • Scan and upload signed Lease Agreements to Broll-online
  • Prepare brown envelope for filing of lease agreement
  • Forward Lease Agreement to Finance and submit Commission invoice for payment
  • Forward lease agreement to Internal Auditor and attend to audit corrections
  • Complete once-off adjustments on the Correction screen on Lease Tracking
  • Process journals to correct tenant accounts
  • Ensure copies are kept on record and forward copy of signed Lease Agreement to tenant
  • Follow up on finalized documents
  • Ensure all service providers and standards order invoices are collected timeously every month
  • Processing of invoices and follow up on queries
  • Daily update of foot count report and monthly update re new sheets and formulae
  • Forward monthly foot count per entrance to relevant role players
  • Compile monthly Photocopy usage report on first day of every month and forward same to Head Office for billing purposes (waste Removal, Security, Cleaning, Marketing included)
  • Upload utility imports received from meter readers on a monthly basis

 

Jul 2011 - Jun 2012

Office Assistant

Broll Property Management

Responsibilities:

 

  • Assumes responsibility for effectively handling and managing the switcboard.
  • Operates the switchboard and console to connect, hold, transfer all incoming c
  • Ensures that all incoming calls, questions and complaints are resolved in a timely manner by channeling calls to the responsible persons / departments
  • Provides general information to clients before transferring calls
  • Ensures that all calls are handled in a profession al manner, friendly, courteous and without delay
  • Maintains store telephone list and other telephone list relevant to the centre
  • Assumes responsibility for the effective performance of assigned receptionist and clerical functions.
  • Receives and screens telephone calls. Answers routine questions or directs them to appropriate personnel. Records and relays messages.
  • Receives visitors professionally
  • Control of Gift Vouchers, inclusive of selling, redeeming
  • Performs various typing tasks including correspondence, approvals, and miscellaneous documents required for account processing.
  • Sends and distributes incoming faxes.
  • Receives, opens, and distributes mail daily.
  • Maintains Department files.
  • Fault Logging
  • Receiving and dealing with the complaint professionally
  • Proper distribution of faults
  • Proper closure of faults
  • Control of all consumables in the office, eg. Stationary, toner, fax machines etc
  • Receive all payments with regards to rent and court space and distribute to relevant staff
  • Assists with copying and coordinating delivery of tenant letters
  • Assumes responsibility for establishing and maintaining effective business relations with clients, vendors, and trade professionals.
  • Assists with questions and problems courteously and promptly.
  • Maintains the Company's professional reputation.
  • Assumes responsibility for establishing and maintaining effective working relations with Company personnel and management.
  • Assists and supports department personnel.
  • Coordinates activities with related departments and obtains or conveys information as needed.
  • Keeps management informed of area activities and of any significant problems.
  • Attends and participates in meetings as required.
  • Assumes responsibility for related duties as required or assigned.
  • Ensures that work area is clean, secure, and well maintained.
  • Completes special projects as assigned.
  • Assumes responsibility for handling mail, courier and banking tasks
  • Open sort and deal with incoming mail
  • Plan correct route for courier on daily basis
  • Coordinate with driver w.r.t children’s extra mural activities

Deposit book to be checked on a daily basis

Education

Education
Jan 2010 - Dec 2010

National Senior certificate

Cullinan Combined School
  • Afrikaans
  • English
  • Math
  • LO
  • Business Studies
  • Computer Science
  • Biology
  • Visual Art

Experienced in

Microsoft Office

  • Advance Excel, Word, Outlook and PowerPoint Knowledge

Broll Online

  • Leasing Tacking
  • Advance Budget and Forecast Knowledge
  • Creditors, GL Account and GL Journals
  • Procurement
  • Receipting
  • Reporting
  • Suppliers List (Loading)
  • Tenant Queries

     Adobe Pro

  • Combining of Packs
  • Editing PDF Documents
  • Converting PDF to Excel and Word