My objective is to secure a position with a professional organization where I can utilize my skills, experience and knowledge in a challenging environment that would allow me to grow and become a valued employee. I would like to be considered an asset to an organization because of my work ethic, beliefs and qualifications.
I am an avid skier (at least since I first went skiing in 2008 at Steamboat Springs, Colorado). I am fascinated with skiing and I feel priviledged to say that I have skied the powderiest slopes there are. Skied in March 2009 at Sierra at Tahoe, during their largest snowstorm where I was knee deep in snow! I consider myself, perhaps erroneously, to be a blue skier now.
I also love to mountain bike (yes, Florida has mountain bike trails!) at Oleta River State Park. I find the physical challenges that these trails bring to make me feel so accomplished when I don't have to actually get off my bike and go down a steep slope. I'm learning, but love these trails.
I love riding my bicycle on long distance rides to South Beach and Dania Beach Pier.
I enjoy playing tennis and basketball at Florida International University's North campus.
I am an avid boater, particularly power boats. I am a fan of Offshore Racing.
I love camping and fishing (especially when both activities are combined)!
- Sixteen years of experience working as a lead Administrative Assistant in the engineering and architectural industry.
- Extensive background in project controls, contract management, document control, accounts payable/receivables, and budget management.
- Created and implemented document control procedures utilizing on-line document collaboration systems such as Prolog’s Project Talk and System Mates’ Project Mates for renowned engineering projects.
- Associates Degree in Business Administration.
- Strong interpersonal and organizational skills (oral and written).
- Ability to interface with management internally and externally.
- Ability to supervise.
- Ability to coordinate multiple assignments, prioritize tasks, set up meetings, interface with clients, prospects and partners; organize travel arrangements, business events, and handle confidential information.
- Able to prepare presentations and work in a fast-paced environment.
- Self-starter and thinker.
- Fully bilingual in English/Spanish and fluent in Portuguese.
Responsible for supervising all project related clerical/administrative staff including the Document Control Department; maintain project budgets, review project related invoices, coordinate, prepare and administer fee proposals, fund redistributions, task de-commitments and closeouts as they related to the Miami Intermodal Center Program. Responsible for preparing and maintaining all contract agreements, service order agreements, supplemental agreements and task assignments. Provide assistance to the Program Manager in the preparation of correspondence, monthly progress reporting and updating print materials. Responsible for scheduling meetings, recording meeting minutes and assisting the Program Manager with any project related events and activities.
Aug 2009 - Present
Operations Coordinator II
Responsible for providing administrative assistance to the Vice President and Principal Technical Professional for the National Transportation Structures Group.Duties include preparation and tracking of monthly board reports, utilization and sales reports, market segment plans, and group budgets.Preparation and distribution of meeting agenda packages, and minutes.Responsible for preparation of project layout sheets for the Structures Group.As Sharepoint Teamsite administrator, responsibilities include daily updates and maintenance of teamsite document libraries, photographs, calendars and contact information.Responsible for administrative assistance to the Miami office Structures Group, including assistance with the preparation of letters of interest, technical proposal, and qualifications.Responsibilities also include assisting Group Managers with the preparation of client audit packages, maintenance of office supplies, mailings, scans of project plans, document control, expense reports, assisting project managers with project research in Vision, and updates of resumes for local structures staff.
Feb 2008 - Aug 2009
Responsible for the daily management of a 50+ employee architectural and engineering firm. Duties include the maintenance and ordering of all office supplies and equipment, management of all project document files, ordering of all coffee supplies, ensuring all office equipment is maintained in good working order, working with Vice President of Operations to ensure that all facilities and procurement related issues and items are handled appropriately. Responsible for the supervision of administrative staff. Also responsible for the preparation and analysis of monthly booking reports for submittal to board of directors and corporate owners. Responsible for utilizing forecast software (Cosential) to prepare forecasting reports for presentation to board members. Responsible for obtaining all bid and solicitations materials for presentation to the Lead Team members. Responsible for all contract management in the Miami office, including maintenance of sub-consultant agreements and their required documentation. Also responsible for the preparation of technical proposals, including Requests for Proposals, Requests for Qualifications, project technical reports, Letters of Interest as well as general office correspondence. Responsible for the preparation of agenda packages, meeting minutes and action item follow-up as they relate to Business Development meetings with the Facilities and Infrastructure sectors. Required to liaise with corporate staff to obtain corporate information, analyze and prepare bookings reports and prepare PowerPoint presentations for monthly board meetings. Responsible for collecting and tracking corporate development costs. Responsible for tracking all project leads and RFP's thru the use of an on-line system, Cosential. Assist President and Sr. Vice President with various projects as they arise and are required.
May 2003 - Feb 2008
Responsible for managing project budgets, providing contract management and the supervision of clerical and administrative staff. Responsible for the preparation of proposals, qualifications packages and letters of interests. Responsible for monitoring all upcoming bids and solicitations from various government (local and state) agencies. Responsible for the preparation of technical proposals, presentations, and audit packages. Prepared and implemented project document control procedures utilizing on-line project collaboration systems. Responsible for preparing all meeting related documents including meeting agendas, minutes and follow-up. Responsible for the timely submission of invoices to clients including the Florida Department of Transportation, the City of Miami, Miami Dade County and other local agencies. Responsible for processing all subconsultant and vendor invoices, expense reports, vehicle mileage reports (for three corporate vehicles). Responsible for preparation of Project Execution Plans and Document Control Manuals for new projects. Responsible for preparing and submitting Monthly Board Reports which monitors the office progress and highlights strategic opportunities and weaknesses. Monthly Board Reports included analysis of project variances, revenue and staff billability. Responsible for assisting Vice President with all general office requirements including the processing of personnel documents (including personnel requisitions, employee evaluations and employee termination documents), coordination of travel arrangements, expense reports, calendar management and general office correspondence. Responsible for preparing the annual strategic plans and budgets for the office for review and approval by the Vice President.
Sep 1995 - Aug 1996
Provided all general administrative and secretarial services to the Vice President. Prepared, submitted and maintained all project related invoices and task orders. Maintained and coordinated all documentation required by the State and County. Assisted the Vice President in preparation of all reports submitted to senior management including Work in Progress Reports and budget reporting.
Aug 1993 - Aug 1994
Provided general administrative and secretarial services to the Project Manager working on the Miami Intermodal Center project. Maintained document control of project correspondence. Collaborated with Office Manager in cost-coding all expense reports, expenses and invoices for payment.
Aug 1992 - Aug 1993
Phillip Morris Duty Free, Inc.
Provided sales service on board cargo and cruise ships and airports in the Miami, Ft. Lauderdale and West Palm Beach area. Prepared sales reports to obtain product market share. Worked with airport merchandising managers to provide acceptable product visibility. Prepared daily, weekly and monthly reports outlining in detail sales progress. Responsible for maintaining open communication lines with airport managers and distributors to enable proper sales of represented brands.