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About Me

Seasoned administrative assistant with over 20 years assisting general counsel, of counsel, partners and associates in corporate legal and small to large firms.  A team player with the ability to work on-site or remotely. Advanced administrative skills, tech savvy, solution driven, I move task from start to finish.  Currently seeking a position that utilizes my transferrable skills keeping business organized, productive and on track for success.

Work History

May 2019Present

Independent Contractor

Providing administrative, technological and web-design services on-site and virtually to law firms and corporate clients (i.e., Disney Theatrical).

General and advanced clerical and administrative tasks, expense reporting, customer relations, online computing, TOC, TOA, DocuSign, Efile, CJA reporting, data entry, page and website design.

2013March 2019

Legal Assistant

Clayman & Rosenberg LLP

Delivered administrative assistance to Managing Partner, 13 attorneys and 4 paralegals; handle all incoming and outgoing correspondence; generate TOC/TOA, manage A/R, A/P and make daily bank deposits, control and maintain office supply inventory, equipment and  pristine facilities; coordinate and prepare materials for meetings and events; generate, distribute, edit and finalize monthly client billing; provide logistical support.

1998 2013

Work History

Overview
Almost the entirety of my work life has been spent in the legal industry.  I held the position of Administrative Assistant, Legal Secretary, Legal Assistant and then some.  I've broken down my history with the firms/agencies I worked at and given a summary of the duties performed.

Summary of Duties

Supported various legal practice area such as Mergers and Acquisitions, Investment Management and Litigation.  Assisting general counsel, of counsel, associates and firm personnel with calendar maintenance, telephone screening; scheduling meeting,  greeting clients and office visitors; acting as liaison between various internal and external entities, contacts, vendors and suppliers; daily time and expenses reporting; drafted, distributed and finalized monthly billing, coordinated domestic and international travel arrangements, events, and teleconferences;  provided general and unanticipated administrative support;  transcription/dictation; document creation, distribution and editing, TOC, TOA and Index creation and updating; maintenance of supplies and resources.

  • Streamlined monthly client billing by reducing the number of draft runs and cutting sort time in half.
  • Successfully negotiated cost reduction with hospitality vendor.
  • Updated hard and electronic filing systems to user friendly formats.  Managed contacts and records database.
19982003

Assistant to General Counsel

TMP Worldwide Inc. (Monster.com)

Acted as Assistant to General Counsel organized, updated and maintained extensive legal filing system; managed the corporate library of trademarks, patents, acquisitions and SEC filings; drafted, researched, organized, coordinated and distributed materials for board meetings, events and conference calls; daily interaction with shareholders and bank representative regarding stock redemption; maintained departmental calendar; screened calls to General Counsel’s office; drafted memos, correspondence and e-mails; coded all legal invoices for processing by accounting department; assisted in the drafting budget reports for corporate legal department.

Certifications

April2018

Microsoft Office Spacialist Excel 2016 Expert

Microsoft Corporation

Microsoft Excel 2016 Expert Certification exam earners have an advanced understanding of Excel 2016, and create, manage, and distribute professional spreadsheets for a variety of specialized purposes. They customize their Excel environments and enhance productivity in custom business templates, multiple-axis financial charts, amortization tables, and inventory schedules. Excel earners include accountants, financial analysts, data analysts, and commercial bankers.

July2017

Microsoft Office Specialist Access 2016

Microsoft Corporation

Microsoft Access 2016 Certification exam earners have an understanding of the Access environment. They understand basic database design principles and the correct application of the principal features of Access 2016. Earners can create and maintain basic Access database objects including tables, relationships, data entry forms, multi-level reports, and multi-table queries. Access earners may include small business owners, mid-level managers, business professionals, students and others.

February2017

Microsoft Office Specialist Excel 2016

Microsoft Corporation

Microsoft Excel 2016 Certification exam earners have a fundamental understanding of Excel 2016 and the ability to complete tasks independently. Earners have proven they can create and edit a workbook with multiple sheets, and use graphic elements to represent data visually including professional-looking budgets, financial statements, performance charts, and data-entry logs. Excel earners include students, business professionals, clerical workers, bookkeepers, educators, and others.

October2016

Microsoft Office Specialist - PowerPoint 2016

Microsoft Corporation

Certified candidates have a fundamental understanding of the PowerPoint environment and demonstrate the correct application of PowerPoint 2016. Candidates create, edit, and enhance presentations and slideshows. Presentation examples include professional-grade sales presentations, employee training, instructional materials, and kiosk slideshows.

December2016

Microsoft Office Specialist - Word 2016

Microsoft Corporation

Certified candidates of the Microsoft Word 2016 exam have a fundamental understanding of the Word environment and the ability to complete tasks independently. They have demonstrated the correct application of the principle features of Word 2016 by creating and editing 2- to 3-page documents for a variety of purposes and situations. Document examples include professional-looking reports, multi-column newsletters, résumés, and business correspondence.

June 2019

Analytic IQ

Google Partners

The Google Analytics individual qualification exam covers basic and advanced Google Analytics concepts. This includes topics such as 1) planning and principles, 2) implementation and data collection, 3) configuration and administration, 4) conversion and attribution, 5) reports, metrics, and dimensions.

September 2015

NYS Court EFiling

NYS Court System

Electronic filing of  file pleadings, documentation and join an action training.

Jan2015

An Introduction to Marketing

Coursera

Statement of Accomplishment with Distinction.  

This was a graduate level introduction to the concepts of Marketing. The course focused on branding, customer centricity and go-to-market strategies.

May 2014

Introduction to Finance - University of Michigan

Coursera.org

An online, non-credit course, authorized by the University of Michigan and taught by Professor Gautam Kaul of the University of Michigan.

December2013

An Introduction to Financial Accounting

Courser.org

This course covered the content of a semester-long MBA core course with a focus on providing an understanding of financial accounting fundamentals for users of corporate financial information.

Skills

Technology

Administration: General office equipment, Online computing, IManage, Image Quest, eCopy PDF Pro Office, InterAction, CoreRelate, Court E-File, Sage TimeSlips, CJA Portal, Practice Panther, QuickBooks, CRM, Google Apps

Online Platforms: GitHub, Zoom, CodePen, WordPress, Zoho, Zapier, Asana, Bitrix24, Ace Project, Harvest, Google Analytics, AdWords, DropBox, Website and E-commerce Builders

PowerPoint Presentations

Deck creation, editing, updating and customized PowerPoint Presentations.   Specalizing in promotional, explainer, informational and business presentations.  Let me unlock the power of PowerPoint by assisting you with your next presentation.

Excel Advance Formula and Functions

Print area, advance table and chart features, import and export data and linking data to other MS applications.

Google Analytics and Online Marketing

Online marketing and website analytics.  Account set-up, configuration, charting analytics data, basic account customization, linking to AdWords account.

Front-Web Development

Self-taught front-end web designer.  Experience creating, updating and maintaining web sites.  Fluent in HTML CSS, JavaScript (basic), Bootstraps, CSS Grid Layout.  WordPress (themes/plugins), WooCommerce and Divi Builder.

Education

Jul 2015Present

Diploma in Project Management

ALISON

Received certification in project management.

Course study in project management. planning a project and the various phases of the system development life cycle,  project management methodology and project management tools such as Gantt and PERT charts;  knowledge of different types of documentation such as program, system, technical, paper-based, electronic, and specialist user documentation that help to show how a project has been set up.

19861988

Associates Degree in Liberal Arts

Malcolm-King College

Dean's List semesters in a row.

References

References furnished upon request.

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