Senior Officer Administration
U Microfinance bank Ltd
Ordinance 2001. As Senior Officer administration, my responsibilities include supervising administration, procurement, travel desk, insurance desk and fixed assets control desk functions. Administration Desk Looking after general administration and responsible for health and security of office premises. Supervising outsourced staff including fleet of vehicles for office managemnet. Rennovation of premises and coordinating all clerical staff & utilizing office equipment effectively. Flexible and able to adapt to the changing demands of a job. Maintaining record of general and printed stationary stock. Procurement Desk Looking after centralized procurement department and Issuance of purchase orders to different vendors and explaining terms and conditions and agreed terms. Calling quotations for comparitative statements and shortlisitinig of various vendors. Tracking orders and confirms system lead times, delivery dates, and costs Providing advice and guidance to customers on procurement matters, educating them on relevant processes (i.e. Requests for Proposals(RFP), Requests for Quotations(RFQ), Open Quotes(OQ), bid evaluation criteria and other competitive procurement tools. Insurance Desk Updating all present and additional insurance of all new assets procured during the year, and maintaining daily cash and gold insurance limits within branches. Follow-up with insurance company for lodgment and final settlement of claims under fire, marine and vehicles (theft/accidental) policy. Fixed Asset Control Desk Monthly physical count check of assets within premises and tagging of all newly procured assets and maintaining inventory database. Preparing monthly reconicilliation for all assets at Head Office and updating FAR record in branches in coordination with finance & accounts. Travel Desk Supporting all staff members in booking of domestic & international flights in laison with travel agent. Arrangement of annual business meetings and made all necessary travel arrangements including airline, hotel, transportation reservations, travel advances Booking of hotels in different cities as per travel entitelments.