Adnan Sipra

  • Pakistan, PK 08

Work History

Work History

Senior Officer Administration

U Microfinance bank Ltd
Ordinance 2001. As Senior Officer administration, my responsibilities include supervising administration, procurement, travel desk, insurance desk and fixed assets control desk functions. Administration Desk Looking after general administration and responsible for health and security of office premises. Supervising outsourced staff including fleet of vehicles for office managemnet. Rennovation of premises and coordinating all clerical staff & utilizing office equipment effectively. Flexible and able to adapt to the changing demands of a job. Maintaining record of general and printed stationary stock. Procurement Desk Looking after centralized procurement department and Issuance of purchase orders to different vendors and explaining terms and conditions and agreed terms. Calling quotations for comparitative statements and shortlisitinig of various vendors. Tracking orders and confirms system lead times, delivery dates, and costs Providing advice and guidance to customers on procurement matters, educating them on relevant processes (i.e. Requests for Proposals(RFP), Requests for Quotations(RFQ), Open Quotes(OQ), bid evaluation criteria and other competitive procurement tools. Insurance Desk Updating all present and additional insurance of all new assets procured during the year, and maintaining daily cash and gold insurance limits within branches. Follow-up with insurance company for lodgment and final settlement of claims under fire, marine and vehicles (theft/accidental) policy. Fixed Asset Control Desk Monthly physical count check of assets within premises and tagging of all newly procured assets and maintaining inventory database. Preparing monthly reconicilliation for all assets at Head Office and updating FAR record in branches in coordination with finance & accounts. Travel Desk Supporting all staff members in booking of domestic & international flights in laison with travel agent. Arrangement of annual business meetings and made all necessary travel arrangements including airline, hotel, transportation reservations, travel advances Booking of hotels in different cities as per travel entitelments.

Administrative & Executive Support

Rawalpindi College Of Commerce
Administrative & Executive Support Word Processing/Typing

Supervisor Operations

Khushhali Bank Ltd
ExperienceExperience Supervisor Operations-Corporate office Islamabad (10 years) Khushhalibank Ltd is a commercial based microfinance institution which was was developed with the facilitation of Asian Development Bank(ADB) and operates under the supervision of the State Bank of Pakistan (SBP). As Supervisor Operations my job responsibilities include managing of 5 operational desks including administration, sales transport desk, Insurance, Fixed Asset management and procurement with staff of 8. Accounts & Administration Preparing of various kinds of payment & receipt vouchers & Imprest/Cash statements. Making Payments to vendors and disbersement of loan cheques to borrowers and reconciliation of Bank and Cash Accounts. Feeding and posting of data in computerized accounting system Sidat Hyder Financials GL and Cash Management System CMS on day end. Fleet management including preperation of monthly report based on fuel and cost of repair on vehicles. Set up open auction for old/disposed vehicles, fixed assets and IT equipment on annual basis. Handling of petty cash for daily petty expenses. Arrangement of monthly kitchen supplies to kitchens on all floors. Maintaining office equipment & arranging any repairs or replacements. Insurance & Sales Transport Desk Maintaining record of bikes given to sales staff and maintaining record of loan amortization re-assignment of loans. Calculating monthly/annual deduction of sales staff and reconcilliation with payroll. Lodging theft, accidental and fidelity claims and follow up with insurance companies for final/accidental settlement of claims Looking after Insurance of gold and cash limits of all branches and daily communication with branches. Fixed Assets control desk Preparing monthly reconciliation of fixed assets present in cop office and sub offices. Maintaining of Fixed Asset inventory categorically and tagging up of all newly procured assets. Reviewing safety plans for in and out movement of assets and their subsequent transfer. Procurement Desk Looking after centeralized procurement desk and providing timely delievreies against requisitions. Issuance of purchase orders PO to various vendors and coordination with vendors for following agreed terms and conditions. Timely submission of utility bills and subsequent payments agisnt issued purchase orders to Finance Department



Punjab College Of Commerce


Punjab University



fixed assets


staff development