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Summary

Accomplished administrative coordinator looking to advance in career and apply strong management, organization and relational skills in an administrative position with a growing company. 

Work Experience

Administrative Coordinator - HR Personnel Department Government Relations Section

  • Key point of contact between the Management Officer (MO) and other Staff
  • In this capacity, independently resolving issues/problems, referring   employees.
  • Acting as point of contact for Management section. Receives all phone calls and requests.
  • Scheduling meetings and maintains the the section’s calendars.
  • Receiving and escorting all official visitors to Management Office.
  • Maintaining office supplies and materials for the section.
  • Serving as clerk, providing administrative assistance to Human Resources (HR), &  Finance department regarding balance sheet & Cash Statements. This include copying, collating, tracking documents, and some data entry for these sections.
  •  Drafting correspondence such as letters, e-mails, and cables when necessary, letters to the local government officials, and providers of governmental and commercial services to the Embassy, ensuring that all administrative correspondence government offices regarding issuance of Iqama (residence Permit) also renewal of iqama (residence Permit) and correspondence with Jawazat (Passport office) for issuing Exit Visas , Exit Re-Entry Visas , Correction in name for employees , correction in Passport expires etc.
  • Issuing Final Exit and Exit Re-Entry visas for employees through online MUQEEM SYSTEM , Extension of Visit Visas, Issuing Family Residence Visas , Visit Visas & Business Visas through MOFA (Ministry of foreign Affairs) and MOI (Ministry of Interior) ABSHIR.
  • Making Online SADAAD Payments for various government related tasks mentioned above also to keep track record for each transaction and preparing cash details with Finance department. 
  • Preparing and maintaining of the Administrative Notices & Memorandum.
  • Maintaining the Management Office files, Manuals and Handbooks. 

Office Secretary

  • Answering telephone calls
  • Maintaining diaries
  • Arranging appointments
  • Taking messages
  • Typing and word processing
  • Filing
  • Organizing and servicing meetings (producing agendas and taking minutes)
  • Managing databases
  • Prioritizing workloads
  • Recruiting, training and supervising junior staff
  • Handling correspondence
  • Implementing new procedures and administrative systems
  • Liaising with relevant organizations
  • Coordinating mail-shots and similar publicity tasks

Education

University of Pesahwar , Khyber Pakhtoonkhwa Peshawar Pakistan

20092012

Bachelors Of Computer Sciences

Data Bases
Data Structures
Operating System
Object Oriented Programming
Data Communication & Computer Networks
Digital Logic Design / Computing system
Analysis of Algorithms & Advanced Programming
Software Engineering
Compiler Construction
E-Commerce
Artificial Intelligence

Abilities & Knowledge

Management

  • Can handle requests from other staff members, such as time-off redevelopment management skills through courses offered by employers, professional associations, local colleges or e-learning providers.

Organizational Ability

  • Manage  filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the office. 

 Technology Skills

  • Office software programs, including spreadsheets, databases, word processing and graphic presentation software. 
  • Hand on Experience in using Unix Hoa-1
  • Noell Group wise mailing software for routing emails to all administrative staff for updating/routing,sending & receiving emails related to company related tasks.
  • Zen-network Direkt database software for summarizing large amount of data in one place also for updating , collaborating and validating database related tasks using Direkt.


Administrative Skills

  • Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
  • Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
  • Develops administrative staff by providing information, educational opportunities, and coaching.
  • Resolves administrative problems by analyzing information; identifying and communication solutions.
  • Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
  • Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
  • Provides information by answering questions and requests.
  • Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
  • Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
  • Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
  • Accomplishes department and organization mission by completing related results as needed.