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"Program Coordinator ICT4 Health"

Profile Summary

With over 5 year experience in Programs and Projects coordination in world leading Organization, Mr Khan is a results driven, self-motivated and resourceful coordinator with an in depth understanding of all aspects of Project Management. Supported by Master’s degree in Management (Projects & Risk management, Strategic business planning, financial analysis etc), Mr. Khan as a skillful and results-oriented professional has experience of providing assistance and support to Portfolio of Projects in different sectors including ICT. Apt in project administration, planning, financial management, prioritization and scheduling, Mr. Khan is a well presented resource with strong resourcing and provisioning of high quality project reports skills. Mr. Khan: certified PRINCE2 is now looking towards making a significant contribution in the Project coordination domain within an ambitious company that offers opportunities for career progression.                         

Areas Of Expertise 

◊ Project coordination ◊ Project Management Tools ◊ Risk, Issue & Project updates reporting 

◊ Relationship building


  • Project Coordination - Experienced in Project Coordination, providing support & administration to Project and Program teams to increase efficiency, and achieve project objectives within defined project constraints.  
  • Program / Portfolio Coordination - Experienced in the PRINCE2 and PMP environment, Mr. Khan has vast experience of providing effective communication between projects and the business while working towards project objectives of average to large size IT projects for different sectors including health.
  • Analytical Skills - Demonstrated skill of working with large data sets, being a skillful analyst, and have the ability of thinking "out of the box" to assist the Project & Program Manager solve complex issues and problems. Extensive experience in Project reporting, data and financial analysis.
  • Portfolio / Project Tools - Versed in applying Project coordination tools i.e. Ms Project, and i-lign for business cases, risks and resourcing for project, program and portfolio management, Mr Khan has advance knowledge of the reporting and analytical tools such as MS Office, Excel and Power-point.  
  • Budget / Capital Expenditure Management - Expertise in coordinating, consolidating, managing and controlling Capital and Operating expenditure approval processes for multi-million dollars projects. Versed at periodic analysis of actual including narratives for variances vs. Business Plan. 

Work History 

May 2016July 2016

Project Analyst cum Coordinator

Unitec NZ

Working in one of the country's largest IT departments, Mr. Khan is responsible to bring together all the current projects from ICT's PMO environment, ensuring the utilized processes and policies across the directorate are efficient and effective.

Analytical analysis as one of his role in J.D, Mr. Khan is playing an integral role in reviewing the directorate's current project management processes and practices. Taking ownership, reviewing and putting into action the recommendations from a recent internal audit, Mr. Khan Normal tasks include:

  • Finalizing and introducing templates and processes, liaising with the PMO Director and publishing on Unitec's SharePoint-based intranet.
  • Training and education of key project stakeholders in both ICT Services and the wider University on new templates and processes. 
  • Providing Work-breakdown structure for projects to the senior management. 
  • Mentoring team members on good project management practices.
  • Project reporting and ensuring metrics are created and published.
  • Analysis of data and translating them into meaningful reports for the Management
May 2014March 2016

Program Coordinator

National ICT R&D Fund

In the country's largest Information & Communications Technology Organization, Mr. Khan is responsible for overseeing and coordinating portfolio of IT projects in health sector by assisting project and program managers. Scope of position is expansive and included support and update of

               - Project planning and scheduling – Budget processing - Resource                             allocation and management – Change, actions, issues and risk registers

  • For a portfolio of projects (25 in number), played an integral role in projects administration, planning, and financial management while supporting the program manager.
  • For IT projects budgeted to over 20 million dollars, successfully handled project's financial analysis, reviewed & monitored against the project cost baseline, and reported the Project progress to the management to ensure project completion within defined constraints.
  • For projects budgeted over 5 million dollars aimed improving the ICT connectivity and performance of hospitals and overall health sector across country, provided support and assistance to project manager in prioritization, scheduling, and resourcing.  
  • Conducted project kick-off meetings, defined project objectives and scope, tracked risks, assumptions, and managed detailed project schedules using Microsoft Project and i-lign.
  • Supported the Project Manager by scheduling meetings, providing agenda and minutes, developing reports relevant to the projects, and implementation of policies in line with the PMO requirement.
  • Successfully provided effective communication channels between projects and company's corporate strategy. 

IT Project Coordinator

ICT R&D Fund

In the country's largest Information & Communications Technology Organization, Mr. Khan is responsible for overseeing and coordinating IT projects in various sectors by assisting project and program managers.

  • Played an integral role in stakeholder analysis and management for multiple IT projects using people management skills. Ensured the stakeholder's buy-in for numerous initiatives and provided regular update to them. 
  • Developed and maintained productive working relationships with project owners, business functions, IT developers, vendors, and other project stakeholders.
  • Assisted PM for establishing stakeholder management plan and implementation of the communication framework.
  • Responsible for monitoring completion of project tasks, provide regular reporting on completion deadlines and milestone reviews.
  • Played an integral role in design, maintaining and updating the evaluation criteria for fund seeking proposals in line with ICT R&D Fund scope and objectives.
  • Implemented the scheduling tools such as MS Project and Activity manager in the Project management Office for successful implementation of IT projects.
  • Played an Integral part Data mining, analysis and presenting Projection of funding opportunities to the Management.
Jan 2011Apr 2013

Project Coordinator 


Acted as account manager while providing coordination, administration and support to client (Country's largest fixed line operator). The position involved work on pre-feasibility study of a number of projects while incorporating inputs from stakeholders, Negotiation and coordination with stakeholders, and Reviewing project indicators, including agreed targets and aggressive time-frames for achieving them. Some of the duties I was responsible for includes:

  • Preparing, maintaining and presenting project plans using project management tools to the senior management (Project and Program manager).
  • Ensured that the client received regular O&M and emergency services as defined in Service Level Agreement (SLA) and assist / mentor colleagues in line with escalations procedures.
  • Acted as focal person responsible for daily operations including facilities management, creating purchase orders, maintaining inventory database, and overseeing accounts payable.
  • Visited client sites for pre/ post project meetings and ensuring ongoing project delivery is according to plan 
  • Provided thought leadership and contributed towards expanding knowledge base within area of expertise including developing new methods, techniques and criteria for developing strategy for project execution.
  • Actively participated in project review / change committee for assisting leadership to the change management methodology of multiple services provision projects.
  • Responsible for Identifying, analyzing, prioritizing, mitigating and communicating project risks.
  • Responsible for sharing lessons learned and best practices across projects.
Dec 2010Dec 2011

Project Associate

Etisalat UAE
  • As a Project associate, responsible for understanding project's scope and creating documents for the project's requirements.
  • Conducted project/phase kick-off meetings to communicate individual roles and project expectations and ensured that all project team members have the tools and training required to perform effectively.
  • Played an integral role in building positive relationships with all key stakeholders to ensure active participation and engagement for the project.
  • Maintained project documentation and business procedures on team SharePoint site.
  • Prepared presentations for management utilizing presentation software and tools.
  • Actively monitored projects on an ongoing basis, evaluated progress and quality, managing issue resolution process and taking corrective action as necessary.
  • Ensured the quality of all documents and data to ensure the project integrity.
  • Worked with the Project Manager to report analyzed data and communicate results. 
Aug 2010Dec 2010

Graduate Technologist

OFCOM(Office of communication) Glasgow UK
  • Assisted management fully understand and consider the impact of technology developments during developing and applying regulation.
  • Drafted a comprehensive report on developing a broad understanding of a variety of technologies (broadcasting, mobile, fixed telecoms and the internet) and highlighted the potential implications for competition, consumers and the demand for radio spectrum.



Master of Communications Management

Business School University of Strathclyde, UK

Based on fully funded scholarship (worth almost 30,000 GBP) from Vodafone through University of Strathclyde, I completed my MCM degree that focused on Project management, Financial Analysis of the Projects, Telecommunication policies, Telecom Law and Financial modeling.